NAICS Code: 713940 EPA Region III Fitness Center Services RFQ. This notice is the Request for Quotes. Sidney Ozer, Contracting Officer (CO), E-mail
[email protected] Fax 215/814-5211 USPS/Courier EPA(3PM10), 1650 Arch St, Phila PA 19103-2029 All technical questions must be received by the CO by 1000 hrs ET We Jan 30 08. Phone questions may not be considered. Questions submitted to the Environmental Science Center (ESC) may not be considered. Quotes must be received by the CO by 1000 hrs ET We Feb 6 08. Phone quotes may not be considered. Quotes submitted to ESC may not be considered. 100% Small Business Set Aside NAICS 713940 Size Standard $6.5 million QUOTERS MUST BE REGISTERED IN CENTRAL CONTRACTOR REGISTRATION PRIOR TO AWARD. FAR 52.212-1 Instruction to Offerors - Commercial Items (Sep06) applies to this acquisition. Addendum to FAR 52.212-1 The Govt will award an order resulting from this RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Govt with the following factors considered from most important to least important: - Mapquest driving time from Charter Oaks Blvd & Annapolis Rd, Odenton MD 21113 - Past performance - Price The Govt intends to make one award. FAR 52.232-18 Availability of Funds (Ap84) EPAAR 1552.215-75 Past Performance Information (OCT 2000) (a) Offerors shall submit the information requested below as part of their proposal for both the offeror and any proposed subcontractors for subcontracts. The information may be submitted prior to other parts of the proposal in order to assist the Government in reducing the evaluation period. (b) Offerors shall submit a list of all or at least three contracts and subcontracts completed in the last 3 years, and all contracts and subcontracts currently in process, which are similar in nature to this requirement. (1) The contracts and subcontracts listed may include those entered into with Federal, State and local governments, and commercial businesses, which are of similar scope, magnitude, relevance, and complexity to the requirement which is described in the RFP. Include the following information for each contract and subcontract listed: (a) Name of contracting activity. (b) Contract number. (c) Contract title. (d) Contract type. (e) Brief description of contract or subcontract and relevance to this requirement. (f) Total contract value. (g) Period of performance. (h) Contracting officer, telephone number, and E-mail address (if available). (i) Program manager/project officer, telephone number, and E-mail address (if available). (j) Administrative Contracting officer, if different from (h) above, telephone number, and E-mail address (if available). (k) List of subcontractors (if applicable). (l) Compliance with subcontracting plan goals for small disadvantaged business concerns, monetary targets for small disadvantaged business participation, and the notifications submitted under FAR 19.1202?4 (b), if applicable. (c) Offerors should not provide general information on their performance on the identified contracts and subcontracts. General performance information will be obtained from the references. (1) Offerors may provide information on problems encountered and corrective actions taken on the identified contracts and subcontracts. (2) References that may be contacted by the Government include the contracting officer, program manager/project officer, or the administrative contracting officer identified above. (3) If no response is received from a reference, the Government will make an attempt to contact another reference identified by the offeror, to contact a reference not identified by the offeror, or to complete the evaluation with those references who responded. The Government shall consider the information provided by the references, and may also consider information obtained from other sources, when evaluating an offeror's past performance. (4) Attempts to obtain responses from references will generally not go beyond two telephonic messages and/or written requests from the Government, unless otherwise stated in the solicitation. The Government is not obligated to contact all of the references identified by the offeror. (d) If negative feedback is received from an offeror's reference, the Government will compare the negative response to the responses from the offeror's other references to note differences. A score will be assigned appropriately to the offeror based on the information. The offeror will be given the opportunity to address adverse past performance information obtained from references on which the offeror has not had a previous opportunity to comment, if that information makes a difference in the Government's decision to include the offeror in or exclude the offeror from the competitive range. Any past performance deficiency or significant weakness will be discussed with offerors in the competitive range during discussions. (e) Offerors must send Client Authorization Letters to each reference listed in their proposal to assist in the timely processing of the past performance evaluation. Offerors are encouraged to consolidate requests whenever possible (i.e., if the same reference has several contracts, send that reference a single notice citing all applicable contracts). Offerors may send Client Authorization Letters electronically to references with copies forwarded to the contracting officer. (1) If an offeror has no relevant past performance history, an offeror must affirmatively state that it possesses no relevant past performance history. (2) Client Authorization Letters should be mailed or E-mailed to individual references no later than five (5) working days after proposal submission. The offeror should forward a copy of the Client Authorization Letter to the contracting officer simultaneously with mailing to references. (f) Each offeror may describe any quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product or service required. Such awards or certifications include, for example, the Malcolm Baldrige Quality Award, other Government quality awards, and private sector awards or certifications. (1) Identify the segment of the company (one division or the entire company) which received the award or certification. (2) Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply. (g) Past performance information will be used for both responsibility determinations and as an evaluation factor for award. The Past Performance Questionnaire identified in section J will be used to collect information on an offeror's performance under existing and prior contracts/subcontracts for products or services similar in scope, magnitude, relevance, and complexity to this requirement in order to evaluate offerors consistent with the past performance evaluation factor set forth in section M. References other than those identified by the offeror may be contacted by the Government and used in the evaluation of the offeror's past performance. (h) Any information collected concerning an offeror's past performance will be maintained in the official contract file. (i) In accordance with FAR 15.305 (a) (2) (iv), offerors with no relevant past performance history, or for whom information on past performance is not available, will be evaluated neither favorably nor unfavorably on past performance. Similar in nature to this requirement means organizational fitness center memberships with at least 5 members who use the fitness facility at least once per month. The same unit rate shall apply from a min of 5 membership/quarter thru an estimate of 25 memberships/qtr up to a max of 30 memberships/qtr. The total evaluated price shall be the sum of all the extended amounts of all line items. FAR 52.217-5 Evaluation of Options (Jul90) FAR 52.212-4 Contract Terms & Conditions - Commercial Items (Sep05) applies to this acquisition. Addendum to FAR 52-212-4 Fixed Unit Rates -Fixed unit rates are inclusive of all expenses. Membership costs shall be computed by multiplying the appropriate membership rate by the actual # of memberships. The same unit rate shall apply from a min of 5 membership/qtr thru an estimate of 25 memberships/qtr up to a max of 30 memberships/qtr. Invoices may only be submitted after the completion of each quarter upon delivery and acceptance of the services. Note, the # of memberships may change quarterly and there may be upwards and downwards adjustments. Invoices shall be submitted to the EPA RTP Finance Center (copies to the CO). EPAAR 1552.217-77 Option to Extend Term of Contract (Oct00) The Govt has the option to extend the term of this contract. If 15 days remain in the contract period of performance, the Govt, w/out prior written notification, may unilaterally exercise this option by issuing a contract mod. To exercise this option w/in the last 15 days of the period of performance, the Govt must provide written notification prior to the last 15 days of the period. This prelim notification does not commit the Govt to exercising the option. FAR 52.212-5 Contract Terms & Conditions Required to Implement Statutes or Exec Orders - Comml Items (Nov06). Under 52.212-5(b), the following addl clauses apply to this acquisition: FAR 52.222-3 Convict Labor (Jun03)(EO1175) FAR 52.222-21 Prohibition against Segregated Facilities (Feb99) FAR 52.222-26 Equal Opportunity (Apr02)(EO1246) FAR 52.232-33 Payment by EFT-CCR (Oct03)(31USC332) FAR Provisions and clauses may be found by clicking on: http://www.acquisition.gov/far/ Schedule Location of Fitness Center ____________________________________________ Fitness Center Memberships Base Year 1a Mar-May08 $____ per member per quarter 1b Jun-Aug08 $____ per member per quarter 1c Sep-Nov08 $____ per member per quarter 1d Dec08-Feb09 $____ per member per quarter Unilateral Govt Option Years 2a Mar-May09 $____ per member per quarter 2b Jun-Aug09 $____ per member per quarter 2c Sep-Nov09 $____ per member per quarter 2d Dec09-Feb10 $____ per member per quarter 3a Mar-May10 $____ per member per quarter 3b Jun-Aug10 $____ per member per quarter 3c Sep-Nov10 $____ per member per quarter 3d Dec10-Feb11 $____ per member per quarter 4a Mar-May11 $____ per member per quarter 4b Jun-Aug11 $____ per member per quarter 4c Sep-Nov11 $____ per member per quarter 4d Dec11-Feb12 $____ per member per quarter 5a Mar-May12 $____ per member per quarter 5b Jun-Aug12 $____ per member per quarter 5c Sep-Nov12 $____ per member per quarter 5d Dec12-Feb13 $____ per member per quarter Statement of Work Fitness Center Memberships for staff of the US Environmental Protection Agency. The contractor shall provide a full fitness program to EPA employees whose duty station is the Environmental Science Center Ft Meade MD. The contractor shall provide instruction and monitor proper use of all the following equipment that provides the member the ability to improve and enhance the person's health & well being: - Circuit Training - Computerized cycling - Stairmaster - Computerized rowers - Elliptical fitness machines - Weight lifting equipment The contractor shall provide the following formal classes taught by certified instructors: cardiovascular exercise classes, aerobic classes, and relaxation & stretch classes. At a minimum, members on this order shall be able to access services at the facility Monday-Friday (except federal holidays) during the following hrs: 6:30am-9:30am, 11am-2pm, and 3:30pm-6:30pm. Individual members, at their own expense, may acquire services from the contractor over and above those acquired by the Govt. Contractor shall get prior approval from CO before publicizing the contract. Comprehensive General Liability Insurance: $500k per person/$1mill per occurrence for injury or death and $100k per occurrence for property damage. The contractor shall provide insurance cert to CO prior to March every year.