NAICS Code: 721110 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This requirement will be satisfied using commercial acquisition procedures specified in FAR Part 12 and FAR Subpart 13.1. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued. The North American Industry Classification System Code is 721110. The size standard is $6.5 million. This procurement is being solicited as unrestricted and under full and open competition. The EPA Region III will be hosting the 2008 Leaking Underground Storage Tanks (LUST) Technical Conference scheduled for 22 ? 24 October 2007. This solicitation is for the services of a conference and meeting facility to host the Technical Conference. The conference facility must be located in Gettysburg, PA and must be able to accommodate as many as 108 attendees. The facility must also provide an inclusive Government Meeting Package (meeting rooms, light refreshments for morning and afternoon breaks) as well as sleeping room for 108 attendees. Please note that the full block of up to 108 sleeping rooms at the Federal Government per diem will be needed for the evening of October 22, 2007 and 108 sleeping rooms need to be available for October 23, 2007. The conference and meeting facility must provide accessible facilities under the American Disabilities Act, and must hold current compliance with the Hotel and Motel Fire Safety Act of 1990 (FEMA), and shall be in compliance with EPA's Green Meetings initiative, http://intranet.epa.gov/oamintra/policy/greenmeeting.pdf. Additionally, the facility must meet the following requirements: 1) Availability of conference and meeting facility space for up to 130 individuals; 2) Location of the facility must be within Gettysburg, PA; 3) Meals as follows: Lunch and Dinner on 10/22, Breakfast, Lunch and Dinner on 10/23, Breakfast on 10/24. The resulting purchase order will be negotiated as a firm-fixed price. The award will be made on a best value basis using simplified acquisition procedures. Evaluation factors include the following: 1) Location-Facility located in Gettysburg, PA; 2) Approach-Degree that the facility and support services meet the overall meeting requirements and support the comfort and convenience of the attendees; 3) Past Performance: Experience with large government conferences; and 4) Price. The closing date for receipt of offers is May 14, 2007, 3:00 p.m. EST. Facsimile offers are acceptable and may be forwarded via fax number 215-814-5211, or email to
[email protected]. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-16. The following provisions and clauses apply to this solicitation: FAR 52.212-1, Instructions to Offerors - Commercial Items (Sept 2006); FAR 52.212-2, Evaluation - Commercial Items (Jan 1999). The government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used in descending order of importance to evaluate offers: (i) location; (ii) approach; (iii) past performance; (iv) price; Addenda to FAR 52.212-2, Evaluation - Commercial Items (Jan 1999) SUBMISSION OF PAST PERFORMANCE DATA: 1) Provide at least three (3) references for contracts over the last three (3) years, of the same or similar type of services identified in this solicitation. References must include the following: a) Name of firm and address; b) Contact person and telephone number; c) Type of service provided; d) Term of service; 2) Additional references shall be provided for subcontractors who are anticipated to perform work under this contract. FAR 52.212-3, Offeror Representations and Certifications -Commercial Items (Nov 2006) Offerors must include a completed copy of this provision with their offer or complete only paragraph (j) of the provision if the offeror has completed the annual representation and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website; the offeror shall complete only paragraphs (b) through (i) of this provision; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Feb 2007); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Mar 2007), (a)(b)(1)(Alt I, Oct 1995), (7), (9), (14-21), (24-25), (33);5(c)(1), EPA Provision 1552.223-71 EPA Green Meetings and Conferences (MAY 2007). There is no DPAS rating assigned to this action. To be eligible for award offeror must have a valid DUNS Number and be registered in the Central Contractor Registration (CCR) database.