72 -- Pensacola Carpet Replacement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. All responsible sources may submit an offer/quote which shall be considered. STATEMENT OF WORK DEFENSE FINANCE AND ACCOUNTING SERVICE TECHNOLOGY SERVICES ORGANIZATION PENSACOLA PURCHASE & INSTALLATION OF COMMERCIAL CARPET 1. SCOPE This Statement of Work (SOW) describes carpet replacement, installation and disposal requirements at Defense Finance and Accounting Service (DFAS), Technology Services Organization, Pensacola, FL (TSO-PE). 2. OBJECTIVE It is the objective of DFAS TSO-PE to comply with Occupational Safety and Health Administration (OSHA) and U.S. Environmental Protection Agency (EPA) regulations for a safe office environment by replacing worn carpet in 45 office sites. 3. TASKINGS/REQUIREMENTS 3.1 (Task 1) The contractor will provide commercial, all-weather new, replacement carpet and new 4 inch vinyl cove base for 45 office spaces in Bldg. 801, Saufley Field, Pensacola, FL. Replacement carpet in each office shall be of identical construction specifications, e.g., type and color method. List of offices spaces attached. 3.1.1 Estimated room size: 18 X 20 feet. Estimated Sq. Yards of Carpet Required: 2,188 Estimated Linear Feet of 4 inch Vinyl Cove Base: 3,872 3.1.2 Traffic: Heavy foot traffic. Wheelchair traffic. 3.1.3 Furniture/equipment: Office furniture and computer equipment will be removed by the Government in advance of replacement carpet installation. The existing carpet and cove base in each room will be removed (taken-out) by the Government. Note: The used carpet will be disposed of by the Contractor. See paragraph 3.4 (Task 4) below. 3.1.4 Carpet Options: Replacement carpet must be equal to and visually match the Mohawk Conqueror 22oz. Terra Earthen, installed in the adjoining hallways. Sample provided upon request. Replacement cove base must be 4 inch vinyl, black. 3.2. (Task 2) Carpet Installation Schedule. The final installation schedule will be arranged at an on-site meeting with the vendor to be held at Bldg. 801, Saufley Field, within 5 days of contract award. Emphasis is that installation must occur with minimum disruption to the workers. Consequently, installation will be performed after normal work hours and on Saturdays and Sundays. The Government estimates that replacement carpet can be installed in 45 office spaces in five to six weeks. Note: there are no elevators in Bldg. 801. Carpet for 2nd deck office spaces will need to be transported via stairway. 3.3 (Task 3) Carpet installation must be performed under the guidance and supervision of a certified carpet installer. Seam edges must be cut with appropriate tools based on carpet manufacturer recommendations. To eliminate possible height variation at the seam, a sufficient amount of the factory edge or selvage must be trimmed. Cut edges at seams must be sealed with proper seam adhesive applied as recommended by the carpet or adhesive manufacturer. Rolling of installed carpet must be accomplished according to manufacturer recommendations. 3.4 (Task 4) Debris Removal. The contractor is responsible for disposal of all debris to include the old, worn carpet, the old cove base, the remnants from the replacement carpet, remnants of the replacement cove base, adhesive containers, shrink wrap, cardboard, etc. Disposal is defined as removing these items from the installation site and disposing or recycling of such according to OSHA and EPA guidelines. 4. DELIVERABLES As detailed in tasking paragraphs 3.1 through 3.4 above. 5. GOVERNMENT-PROVIDED RESOURCES / SERVICES The Government shall provide escort and monitoring support during all installation phases. The Government shall remove (de-install in advance of scheduled new carpet/cove base installation) all furniture, computer equipment and old carpet and old base cove from each office space. The Government shall replace all furniture and re-install computer equipment when new carpet installation is completed. 6. CONTRACTOR-FURNISHED RESOURCES / SERVICES 6.1. The contractor?s proposal shall detail: - Unit (per sq. yd.) and total price of carpet, - Unit (per linear ft.) and total price of the cove base, - Proposed number, unit cost, and total cost of regular labor hours (0600 to 1800, Monday thru Friday), -Proposed number, unit cost, and total cost of premium labor hours (1800 to 0600 Monday thru Friday, 06:00 to 1800 Saturday and Sunday), - Total travel cost. 6.2 The contractor shall furnish carpet, cove base and installation services as detailed in paragraph 3.1 through 3.4. 6.3 The contractor shall contact the Government point of contact, 1 working day after award of contract. At such time, a pre-installation planning meeting will be scheduled to discuss final installation schedule. 7. SECURITY AND PRIVACY REQUIREMENTS The Contractor will not handle secret or classified data. However, the contractor will be working in areas where critical sensitive data is stored, which is covered by the Privacy Act. 8. PLACE OF PERFORMANCE The contractor shall perform carpet installation services at DFAS TSO-Pensacola spaces (list of room attached) located at: 250 Raby Avenue ? Bldg. 801 Saufley Field Pensacola, FL 32509 Period of performance: Completion within 90 days of contract award date. Government Point of Contact: Mr. Sam Pratton (850) 453-4141 X1201 [email protected] Alternate Government Point of Contact: Mr. Joe Taylor (850) 453-4141 X1290 [email protected] 9. QUALITY ASSURANCE The contractor shall ensure the deliverables meet the requirements outlined in this SOW. 10. CONTRACT ADMINISTRATION Government Point of Contact with authority to accept Wide Area Workflow (WAWF) invoicing: Pat Eide-Solomon Defense Finance and Accounting Service Technology Services Organization Pensacola Building 801 Saufley Field 250 Raby Avenue Pensacola, FL 32509 Voice: (850) 453-4141 X480 Fax: (850) 452-1409 DoDAAC: HQ0108 11. COST PROPOSAL All travel costs from the contractor facility to Saufley Field, Pensacola, FL, and return must be included in the cost proposal. Proposed labor costs must consider the after hours and weekend installation schedule. 12. INVOICES The contractor shall forward all invoices via Wide Area Workflow with supporting documentation necessary to verify costs. Such documentation must include, but is not limited to, description of carpet, number of square yards of carpet and vinyl base provided and installed and labor hours worked. After verification and certification by the Wide Area Workflow acceptor, the invoice will be processed for payment. Section E - Inspection and Acceptance 252.246-7000 Material Inspection And Receiving Report MAR 2003 Section F - Deliveries or Performance CLAUSES INCORPORATED BY REFERENCE 52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 Section G - Contract Administration Data Section I - Contract Clauses CLAUSES INCORPORATED BY REFERENCE 52.204-9 Personal Identity Verification of Contractor Personnel SEP 2007 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment SEP 2006 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2007 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation) SEP 2007 52.215-8 Order of Precedence--Uniform Contract Format OCT 1997 52.219-28 Post-Award Small Business Program Rerepresentation JUN 2007 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies AUG 2007 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-36 Affirmative Action For Workers With Disabilities JUN 1998 52.222-50 Combating Trafficking in Persons AUG 2007 52.223-5 Pollution Prevention and Right-to-Know Information AUG 2003 52.225-13 Restrictions on Certain Foreign Purchases FEB 2006 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-3 Protest After Award AUG 1996 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation APR 1984 52.252-6 Authorized Deviations In Clauses APR 1984 52.253-1 Computer Generated Forms JAN 1991 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) APR 2007 252.223-7006 Prohibition On Storage And Disposal Of Toxic And Hazardous Materials APR 1993 252.225-7001 Buy American Act And Balance Of Payments Program JUN 2005 252.225-7002 Qualifying Country Sources As Subcontractors APR 2003 252.225-7036 Alt I Buy American--Free Trade Agreement--Balance of Payments Program (Mar 2007) Alternate 1 OCT 2006 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.247-7023 Alt III Transportation of Supplies by Sea (May 2002) Alternate III MAY 2002 CLAUSES INCORPORATED BY FULL TEXT 52.223-11 OZONE-DEPLETING SUBSTANCES (MAY 2001) 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004) United States law will apply to resolve any claim of breach of this contract. (End of clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 252.204-7006 BILLING INSTRUCTIONS (OCT 2005) When submitting a request for payment, the Contractor shall-- (a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and (b) Separately identify a payment amount for each contract line item included in the payment request. (End of clause) 252.231-7000 SUPPLEMENTAL COST PRINCIPLES (DEC 1991) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (MAR 2007) (a) Definitions. As used in this clause-- (1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using one of the electronic forms provided for in paragraph (b) of this clause. (3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests using one of the following electronic forms: (1) Wide Area WorkFlow-Receipt and Acceptance (WAWF-RA). Information regarding WAWF-RA is available on the Internet at https://wawf.eb.mil. (2) Web Invoicing System (WInS). Information regarding WInS is available on the Internet at https://ecweb.dfas.mil. (3) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats. (i) Information regarding EDI formats is available on the Internet at http://www.X12.org. (ii) EDI implementation guides are available on the Internet at http:// www.dod.mil/dfas/contractorpay/electroniccommerce.html. (4) Another electronic form authorized by the Contracting Officer. (c) The Contractor may submit a payment request in non-electronic form only when-- (1) DoD is unable to receive a payment request in electronic form; or (2) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment. (d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract. (e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests. (End of clause) As of February 1, 2007, the DFAS Contract Services Directorate (Issuing Office) will no longer make paper or email distribution of contract documents. All DFAS contracts and modifications are available on the Electronic Document Access (EDA) website (http://eda.ogden.disa.mil). The website provides access information as well as EDA Help Desk support. Section K - Representations, Certifications and Other Statements of Offerors DFAS 52.223-9000 DFAS 52.223-9000, ?ENVIRONMENTALLY PREFERABLE PRODUCTS? (OCT 2007) The Environmentally Preferable Products clause is included in this contract to articulate the Government?s polices on Green Contracting. FAR 23.403 sets forth the Federal Government?s policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency?s Comprehensive Procurement Guidelines (CPGs). The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products. EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered. The recently issued Executive Order 13423 (January 24, 2007) requires federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. Moreover, it now requires that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services. ? 1. Mandatory use of Paper and other products with recycled content. ? All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content. ? The contractor, by responding to this RFP/RFQ, affirmatively acknowledges that they will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this RFQ/RFP the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items. ? 2 Notice of Green alternatives in Offerors? product/service. (a) When offering a product or service that contains Green components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote or proposal. (b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products. (c) ? 2 Affirmative Duty of Contractors to adhere to Green Contracting Policy. (a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging. (b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services. CLAUSES INCORPORATED BY REFERENCE 52.204-8 Annual Representations and Certifications JAN 2006 52.212-3 Alt I Offeror Representations and Certifications--Commercial Items (Sep 2007) Alternate I APR 2002 52.225-18 Place of Manufacture SEP 2006 CLAUSES INCORPORATED BY FULL TEXT 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998) 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (MAY 2004) - ALTERNATE I (APR 2002) 52.219-22 SMALL DISADVANTAGED BUSINESS STATUS (OCT 1999) 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS (FEBRUARY 2001) (End of provision) 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) 252.225-7000 BUY AMERICAN ACT--BALANCE OF PAYMENTS PROGRAM CERTIFICATE (JUN 2005) 252.225-7035 BUY AMERICAN ACT--FREE TRADE AGREEMENT--BALANCE OF PAYMENTS PROGRAM CERTIFICATE (OCT 2006) ALTERNATE I (OCT 2006) Section L - Instructions, Conditions and Notices to Bidders CLAUSES INCORPORATED BY REFERENCE 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.232-28 Invitation to Propose Performance-Based Payments MAR 2000 52.237-1 Site Visit APR 1984 CLAUSES INCORPORATED BY FULL TEXT 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2006) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision. ? The use in this solicitation of any FAR amd DFARS (48 CFR Chapter 1 and 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of provision) Section M - Evaluation Factors for Award CLAUSES INCORPORATED BY REFERENCE 52.211-6 Brand Name or Equal AUG 1999 CLAUSES INCORPORATED BY FULL TEXT 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of clause) Point of Contact: For more information or a complete solicitation contact; Bart Kenney 614-693-5152 phone; [email protected] email; or Normand Gomolak Jr. 614-693-1338 phone; [email protected].