Please note that this is NOT a request for quotes or proposals, the Government is seeking information for market research purposes only. The Department of Veterans Affairs, VA James J. Peters VA medical center is currently conducting a market survey for qualified firms capable of providing (MARCOR Dialysis RO Water Purification for Brooklyn VA Medical Center) The vendor will be responsible for, but not limited to: MARCOR Dialysis RO Water Purification Contract Statement of Work This is a Platinum Plan Service Contract for the Hemodialysis Water Purification system and four (4) portable units (WRO 300 SN s: 2385, 3412, 5070 and WRO 300H SN: 1315108 ) to be serviced by MARCOR Purification effective one year after obligation with 4 contract option years available. Equipment is located at the NYHHS-Brooklyn campus Hemodialysis Department on 6W. Full service contract to include all necessary labor, tools, equipment, transportation and parts required to perform repair and preventative maintenance (PM) on listed equipment. All equipment shall be maintained in proper operating condition as specified by the manufacturer. Vendor must have access to Original Equipment Manufacturers (OEM) parts, manuals and schematics to perform the service. Vendors must have their own schematics available on site at time of service. Hours of Operation: Weekends & Holidays. Specifications of Work/Preventive Maintenance are to be scheduled and completed as follows: Monthly Services Review Operators Log Book Travel and Labor For Clean and Disinfect Materials and Chemicals Pre-filters for Central and 4 WRO's Cleaning and disinfecting 4 WRO's Quarterly Services DI Exchange * Carbon Rental 8x18, includes initial set up and quarterly exchanges * Annual Services Tank Vent Filter Replacement Loop Filter Replacement RO Membrane Replacement Post DI Filter Replacement Replace Membranes in 4 portable WRO's Listed above Semi Annual Service AAMI Test for 4400 and 4 WRO's *All exchange DI and Carbon tanks are considered rentals and will remain the property of Mar Cor Purification. Based on application, all rental tanks will be exchanged every 3-6 months unless usage causes tanks to exhaust prior to schedule. Exchange DI and Carbon Tank pricing include delivery charges except Emergency tank exchanges, less than 24-hrs, will be charged at the tank rate plus prevailing T&L rates (port to port). RESPONSE TIME: contractor shall provide a phone call back by a qualified technician within 8 hrs of a service request and an onsite response by a qualified technician within 24 hrs of original request for service. Technical service personnel are required to sign in and out of engineering service, Bldg #4. TEST EQUIPMENT: prior to commencement of work on this contract, contractor shall provide the VAMC with a copy of the current calibration certification all test equipment which is to be used by the contractor on VAMC equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. DOCUMENTATION REQUIREMENTS: at the completion of each service call/PM, the contractor will provide a written service report to Biomedical Engineering. This report will clearly show the date of service, type of service performed, model and serial numbers, name of field technician(s) a description of the work performed and a list of any parts replaced. The contractor has the option of leaving the service report with Biomedical Engineering, Bldg #4 after servicing equipment or of sending the service report with the invoice. Leaving service reports with a person in the vicinity may be performed in addition to the previously stated requirement, but is not to be used as a substitution. Certification of invoices is clearly dependent upon receipt of service reports as proof of services rendered. Payment may be delayed if proper documentation is not provided. Training All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:   Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;   Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;   Successfully complete the appropriate VA privacy training and annually complete required privacy training; and   Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. The North American Industry Classification Systems (NAICS) is 333318. Responses to this notice must be submitted in writing via email at
[email protected] and must be received not later than June 12, 2017 at 2:00 pm EST. No telephone inquiries will be accepted. Interested firms should also add their information to the interested vendors list for this announcement at www.fbo.gov. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification//socioeconomic status (service-disabled veteran owned small business, veteran owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 333318. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities for which you have provided services to, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in System for Award Management (SAM), formerly CCR (see internet site: http://www.sam.gov). Responses to this notice must be submitted in writing via email at
[email protected] and received not later than June 12, 2017 at 2:00 pm EST. All interested parties must respond to any related solicitation announcement separately from the responses to this announcement. Email:
[email protected] No telephone inquiries will be accepted. Interested firms should also add their information to the interested vendors list for this announcement at www.fbo.gov.