This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The intent is to award this requirement as sole source procurement as there is only one known source to provide maintenance and updates to the TeamMate software currently in use by the DFAS Internal Review office in conjunction with a pre-existing licensee agreement. The solicitation number is HQ0423-06-T-0009. The solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC 2001-26, Effective 20 Dec 04. This requirement is UNRESTRICTED. The NAICS code is 511210 and the small business size standard is $21 million. The contract line item number(s), quantities and units of measure are as follows: CLIN DESCRIPTION QTY UNIT OF ISSUE 0001 TeamMate Updates and Maintenance Renewal from date of award through Sep 30, 2006 (approx 5 months) 1 Lot 0002 Option Period 1 12-month TeamMate Updates and Maintenance Renewal 1 Lot 0003 Option Period 2 12-month TeamMate Updates and Maintenance Renewal 1 Lot 0004 Option Period 3 12-month TeamMate Updates and Maintenance Renewal 1 Lot 0005 Option Period 4 12-month TeamMate Updates and Maintenance Renewal 1 Lot Description of requirement for the items to be acquired: Team Mate Software Updates and Maintenance Document Number AIRAR6RA007 Background: The mission of DFAS Internal Review (IR) is to provide responsive, professional objective information and advice to enhance DFAS stewardship over DoD resources. One important function is internal audit. Audits are documented using standard working paper processes. IR follows the working paper guidance published in the DoD Office of the Inspector General Audit Manual Chapter 9. Currently, all IR auditors utilize TeamMate, a commercial off the shelf software developed by PricewaterhouseCoopers. The use of this software automates and standardizes the working paper process. All members of IR have the capability of accessing the software remotely as it resides on a terminal server housed at DFAS Indianapolis. Purpose: The purpose of this procurement is to purchase the necessary maintenance/software updates which support utilization of the software. Scope of Work: The software is accessible to approximately 80 users (IR auditors) with current capability of supporting up to 150 users. Requirements: The contractor will provide telephone and electronic help desk support and software upgrades/updates. Deliverables: Major software upgrades will be provided on CD to the Project Manager indicated below. Minor software updates may be provided on CD or via web download. Software support will be provided via telephone or electronic (email) help desk. Security and Access: The software provides for security of documents against access from unauthorized parties outside of IR and offers controlled levels of access for authorized users internal to the agency in the form of password and encryption capabilities. Installation: The software is currently at all IR sites (Arlington, VA; Cleveland, OH; Columbus, OH; Denver, CO; Indianapolis, IN; Kansas City, MO; and Seaside, CA). The database for this software resides at DFAS Indianapolis which along with software installation will be the responsibility of the Government. Maintenance and Upgrades/Updates: Systems maintenance and upgrades/updates shall be in accordance with the existing “Global License Agreement”. Warranty: Standard commercial warranty in accordance with the existing “Global License Agreement”. Place and Period of Performance: Software upgrades/updates should be provided to the Project Manager indicated below. The initial period of performance will be from the date of award through September 30, 2006. Four 12-month option periods may be exercised at the discretion of the Government. END OF STATEMENT OF WORK The anticipated period of performance for the base period is from the date of award through September 30, 2006. The proposed procurement contains an option to extend the contract period one or more times at the discretion of the government. The total duration (base plus option years) shall not exceed 5 (five) years. Place of performance is contractor facility. FOB destination. The provision at 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition. FAR 52.212-2 Evaluation —Commercial Items, is applicable. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Addenda to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Past Performance Price and past performance are of equal importance. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors are to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with their offer. The clause at 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition. The clause at 52.216-2 – Economic Price Adjustment – Standard Supplies, applies to this acquisition. The clause at 52.217-8 – Option to Extend Service, applies to this acquisition. The clause at 52.217-9 – Option to Extend the Term of the Contract, applies to this acquisition. The Defense Priorities and Allocations System (DPAS) rating for this requirement is DOC9. Offers are due by 1:00 PM EST on May 9, 2006. Facsimile and email quotes are acceptable and preferred. Offers may be submitted by mail and forwarded to: Point of Contact: Esther Hayden DFAS Contract Services Directorate 3990 E. Broad Street Bldg 21, Room 2B218 Columbus, OH 43213-1152 Phone Number: 614-693-1971 Fax Number: 614-693-5674 Email address:
[email protected] Furnished quotes to this POC on or before the closing time listed in this RFQ.