Request for Quote (RFQ) #: Radiology PACS Dictation System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. * The deadline for all questions is 4:00pm EST, June 24, 2019. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to
[email protected] no later than 4:00pm EST, June 27, 2019. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25919Q0406. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-100 effective August 22, 2018. The North American Industrial Classification System (NAICS) code for this procurement is 334614 with a small business size standard of 1250. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). List of Line Items and description of requirement for the items to be acquired (salient characteristics); Item Description: Radiology PACS Dictation system and 5 year Service Contract. Justification: Current dictation system is at end of life and will no longer be supported. The new system must be able to integrate with the current AGFA PACS system. Products Required Item# Description Quantity PTSPK01-SVC PS360 Core Package per Report 1 Term Subscription Fee PTSPK12-SVC PS360 Peer Review per Report Subscription Fee 1 PS360CG-E-SVC-001 PS360 Reporting Clinical Guidance 1 MPR-E-CLS-SVC-020 mPower Clinical Analytics - Radiology, Term 1 License MDL-E-ADI-SVC-020 Adv. Data Integration w-ModLink Term License 1 MPR-RADM-060 Data Migration - Nuance Radiology to mPower 1 INTCST360-100 Powerscribe 360 Small Import Option 1 - up to 500K Reports PS360PM-0100 PS360 Reporting Project Management Services 1 PS360TRA-PROV-0200 PS360 Reporting Provider Efficiency Training 4 PS360TRA-ADM-0103 PS360 Reporting Administrative Training Program 2 PS360TRA-ADM-GLS PS360 Reporting Administrative Go Live Support 2 PS360TRA-CONS-0100 PS360 Reporting Standard Optimization Consulting 1 PS360TRA-SAT-0100 Smart AutoText Creation & Implementation 1 PS360TRA-DATA-0100 PS360 Data Integration Project and Training 1 PS360TRA-PROVUPG-0100 PS360 Reporting Provider Upgrade Training 8 PS360PM-MPR-0100 mPower Project Management Services 1 PS360TRA-MPR-EU-0100 mPower Onsite End User/Administrator Training 4 PS360TRA-MPR-AD-0100 PS360 Introduction to mPower Admin 2 PS360TRA-MPR-QA-0100 PS360 Introduction to mPower Quality and 2 Analytics PS360TRA-MPR-QA-0200 PS360 Introduction to mPower Quality and 2 Analytics Customized Training PS360PM-CG-0100 PS360 Reporting Project Management Services 1 - Clinical Guidance PS360TRA-CG-0100 PS360 Reporting - Clinical Guidance On-Line 2 Training for Administrators PS360TRA-CG-0200 PS360 Reporting - Clinical Guidance On-Line 5 Training for Providers TRA-TRV-COST Professional Services Travel Costs 30 0POWM3N9-HC-B01 PowerMic III Non-Scanner 9 Foot Cord Price 25 Tier B (11-25) (A) (NI) PTS0031R-FG-038 PS360 Level 3A Application/SQL Server, 1 300K-600K Reports, DL380 G9 6 Core 1P(A) PTS-4001R-FG-036 PS360 PowerExpress Server, 1 DL360 G9 Eight Core 1P (A) PTS6001R-FG-036 PS360 Speech Utility Server, 1 DL360 G9 Eight Core2P (A) PTS9001R-FG-038 PS360 Test Sys Server, 1 DL380 G9 Six Core 1P(A) MDL1000R-036 ModLink Server, DL360 G9 Eight Core 1P(A) 1 MPR-0010R-036 mPower Clinical Analytics Level 1 Server, 1 Perpetual PS360SS-E-164C-01 PS360 SQL2016 Standard SW and Four 2 Core License, Perpetual (A) PS360SS-E-162C-01 PS360 SQL2016 Standard Two Core License 1 Add On, Perpetual (A) PS360ST-E-164C-01 PS360 SQL2016 Standard SW and Test 1 INSTALL6 INSTALLATION FEE OPTION3NET 24x7 Remote w/ 24x7 On-Site Maintenance 1 Interface and Integration with the Enterprise Imaging Client AGFA Application 1 Technical Specifications Bandwidth Requirements: PowerScribe 360 Reporting is designed for use in a high-volume environment. Client machines are recommended to have 1GB connectivity, with a min of 100MB for a client. Servers should be connected at 1GB. Users should be aware that network traffic from other applications will affect the performance of the PowerScribe 360 system. This should be considered when planning your implementation. As PowerScribe 360 Reporting system is a client-server application, users may connect to the system from remote locations, such as home or remote offices if they have security access into their corporate network. System performance and user satisfaction will vary, depending on the connection to the hospital or clinic network. Nuance recommends a broadband-type connection of at least 1MB; however, network bandwidth may vary depending on the ISP, or general network traffic. NIC Settings Gigabyte Cards: Gigabyte cards should be set to automatic. The switch should be set the same as the cards plugged into them. 100MB Cards: The minimum Network speed for PowerScribe 360 Reporting is 100MB. The network link speed and duplex need to be set the same on all servers, workstations, hubs, switches, etc. If there is a mismatch in settings, or if the NICs are left set at Auto Detect, the end users of the system could see degradation in performance as well as recognition. Nuance does not support the Auto-Detect setting for 100MB cards. Clustering: PowerScribe 360 Reporting has been qualified in a clustered server environment using Microsoft Failover Clustering and MS SQL Server 2012, MS SQL Server 2014 and MS SQL Server 2016. Both the application server and MS SQL Server can be clustered in an active/passive configuration. Clusters can be configured on virtual environments as along as the required resources are allocated. LDAP: PowerScribe 360 Reporting utilizes standard Microsoft .NET routines to connect via LDAP. PowerScribe 360 Reporting supports only one AD connection per system. PowerScribe 360 Reporting supports two forms of LDAP authentication: 1.Basic Mode: the client will attempt to authenticate to the LDAP server using the PowerScribe360 Reporting username and password. This will work so long as the PowerScribe 360Reporting username matches the LDAP common name (CN). 2.Advanced Mode: the client will authenticate to the LDAP server using an administrativeusername and password that must be configured in the Admin Portal. The client will search for the user and validate the password. This mode is necessary if the PowerScribe 360 Reporting username does not match the CN in the directory. PowerScribe 360 Reporting can support the following types of LDAP Authentication Types: Basic - Indicates that basic authentication should be used on the connection. The value is equal to 1. Digest - Indicates that the Digest Access Authentication should be used on the connection. The value is equal to 4. Kerberos - Indicates that Kerberos authentication should be used on the connection. The value is equal to 9. Negotiate - Indicates that Microsoft Negotiate authentication should be used on the connection. The value is equal to 2. Ntlm - Indicates that Windows NT Challenge/Response (NTLM) authentication should be used on the connection. The value is equal to 3. Sicily - Indicates a negotiation mechanism (Sicily) will be used to choose MSN, DPA or NTLM. This should be used for LDAPv2 servers only. The value is equal to 5. Microphones / Headsets: The standard microphone for PowerScribe 360 Reporting is the PowerMic-III, which are sold and supported by Nuance. The PowerMic III comes only in Non-Scanner configuration. PowerScribe 360 Reporting will also work with the Philips SpeechMike, but only models 5276 and 5284. These models are no longer in production. USB Headsets are supported for audio input and playback within PowerScribe 360 Reporting. All headsets are treated as generic audio input devices and can be used in conjunction with a foot pedal or voice commands for navigation and control. Wireless or Blue-tooth headsets are not supported. Please refer to the Nuance.com web site for a list of Dragon approved USB headsets: http://support.nuance.com/compatibility/ Headsets can also be used in combination with the PowerMic II and PowerMic III in the following configuration: Nuance sells the VXi TalkPro USB1 Computer USB Headset Monaural for use with PowerScribe 360 Reporting. Out of the box, the above headset will work as an input device on PowerScribe 360 Reporting when used standalone or in conjunction with a PowerMic II and PowerMic III microphone. Additionally, any headset attached to the VXi x100 or x200 audio adapter will support the PowerMic II/Headset combination. Related to the VXi USB adapter, the V, P, G series is related to the quick disconnect that attaches to the different headsets. X100 USB Adapters: X100-V USB Adapter (202926). Compatible with VXi V-series, TalkPro SP or TuffSet headsets. X100-P USB Adapter (202927). Compatible with VXi P-series or Plantronics headsets. X100-G USB Adapter (202928). Compatible with VXi G-series or GN Netcom/Jabra headsets. This should be used for LDAPv2 servers only. The value is equal to 5. Note: Both Non-Scanner and Scanner models of the PowerMic II are available and supported. X200 USB Adapters: X200-V USB Adapter (202930). Compatible with VXi V-series, TalkPro SP or TuffSet headsets. X200-P USB Adapter (202931). Compatible with VXi P-series or Plantronics headsets. X200-G USB Adapter (202932). Compatible with VXi G-series or GN Netcom/Jabra headsets. The above compatibility information was provided by VXi. If you are unsure which adapter to purchase, please contact VXi or visit their website,http://www.vxicorp.com/products/accessories/amplifiers-adapters/. Proxy Server: PowerScribe 360 Reporting may be run through a proxy server. However, when using the Critical Results (https://ps360criticalresults.com) or the Quality Check (https://*.nuanceunderstanding.com) add-ons, all traffic to and from these hosted servers must bypass the proxy server. Failure to do so will result in delays and failures of communications to the hosted servers. Domain Account for Support and Application Services: Every site will need to create a Windows Domain account that will be used to provide support and be used to operate several of the application s services on different servers. This account will need to be a member of the local servers Administrator Built-In Group, on each server. A local account may be used if necessary, such as where the servers are not in a domain, however it is not recommended, for security reasons. The password for the account should meet the site s security requirements. Most services run under Local System, and do not require an account to operate it. The ones that require a named account are: -All Servers: Distributed Framework Service: Agency (Runs Remote Diagnostics) -MSSQL Server: SQL Reporting Service -SUS Server: SPARK Speech Node Manager (Speech profile Processing (ACO/LMO)) -SUS Server: SPARK Core Services (Speech profile Processing (ACO/LMO)) SSL: PowerScribe 360 Reporting supports SSL encryption. Clients must supply their own certificate(s) from an appropriate trusted authority. It is the Client s responsibility to acquire, configure, and maintain the SSL environment. Option Year Services: PTSPK01-S PS360 Core Package per Report Term, subcription fee PTSPK12-SVC PS360 Peer Review per Report, Subscription fee PS360CG-E-SVC-0001 PS360 Reporting Clinical Guidance MPR-E-CLS-SVC-020 mPower Clinical Analytics - Radiology, Term License MDL-E-ADI-SVC-020 Adv. Data Integration w- ModLink Term License OPTION3NET 24x7 Remote w 24x7 On-Site Maintenance Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at 500 Foothill Blvd, Salt Lake City, UT 84148 52.212-1, Instructions to Offerors--Commercial ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. Offerors providing an or equal product(s) must adhere to the terms in FAR 52.211-6. If an item in this solicitation is identified as brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by- Brand name, if any and Make or model number, Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. The contracting officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the contracting officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VIP verified and visible in the VA Vendor Information Pages (VIP): https://www.vip.vetbiz.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. Submission of quote shall include the following volumes: (I) Technical Capability (II) Price Volume I - Technical Capability Technical Capability - The offeror shall provide a signed statement certifying that the quote submitted meets the technical capability specified in the Technical Specifications. Volume II Price Price - The offeror shall complete the pricing schedule provided in Section (v) above. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: This is FAR Part 13 acquisition utilizing Lowest Price Technically Acceptable (LPTA) procedures. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate offers: Technical Capability The Government will evaluate quotes on the basis of whether or not the offeror provided a signed statement certifying that the quote submitted meets the technical capability specified in the Technical Specifications. Technical Capability shall consist of meeting the technical requirements of the solicitation. Price The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the technical capability requirements of the Statement of Work shall not be selected regardless of price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (d) All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the review in the most effective manner. Specifically, the Government may first sort the quotes of all Offerors by price from lowest price to the highest. Thereafter, the Government will review the Technical Capability of the lowest priced quote only. If the lowest priced Offeror s Technical Capability is determined to be acceptable and meets the requirements, the Government may make award to that Offeror without further reviews of the remaining Offerors Technical Capability. If the lowest priced Offeror s Technical Capability is determined to not meet the requirement, then the Government may review the Technical Capability next lowest priced quote, and so on, until the Government reaches a quote that is determined to meet the Technical Capability requirements. (End of Addendum to 52.212-2) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402) FAR 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) FAR 52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)); FAR 52.219-28 Post Award Small Business Program Representation (Jul 2013) (15 U.S.C 632(a)(2)) FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016) (E.O. 13126) FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212) FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) FAR 52.222-37 Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212) FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) FAR 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) FAR 52.225 5 Trade Agreements (OCT 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note) FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332) Additional contract requirements or terms and conditions: 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ The following FAR clauses are incorporated by reference: The following VAAR clauses are to be incorporated by reference: VAAR 852.246-70 Guarantee VAAR 852.203-70 Commercial Advertising VAAR 852.232.72 Electronic Submission of Payment Requests VAAR 852.246-71 Inspection 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following FAR provisions are to be incorporated by reference: FAR 52.212-3 Offeror Representations and Certifications Commercial Items FAR 52.213-2 Invoices The following VAAR provisions are to be incorporated by reference: VAAR 852-219-10 VA Notice of Total SDVOSB Set-Aside VAAR 852.211-73 Brand name or equal The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to
[email protected] by 4:00pm EST, June 27,2019. Name and email of the individual to contact for information regarding the solicitation: Tamanica Danford-Leaf Contracting Officer NCO19 Greenwood Village, CO 80111