Notice of Intent to Sole Source

This is not a request for quotation or an announcement of a forthcoming solicitation. Industry is to receive this Social Security Administration's (SSA) notice of intent to issue, on a sole-source basis, a firm fixed-price Purchase Order to SDSPro, LLC for the SDSPro Software and master Chemical Data Subscription electronic subscription. The period of performance will be for twelve months, beginning July 15, 2018 through July 14, 2019. The Office of Facilities and Supply Management's Office of Environmental Health and Occupational Safety (OFSM/OEHOS) utilizes this resource, 29 CFR 2910.1200 obligates SSA to maintain a functioning repository of SDS and inventory data continually available to SSA employees across the country. Health and Safety professionals are required to ensure employee safety and maintain OSHA compliance, while reducing Material Safety Data Sheets (MSDS) and Chemical Inventory management barriers and costs. SDSPro for SSA building locations is a key resource of OMLM's operations and to fulfilling the requirements of 29 CFR 2910.1200. The deliverables provided by SDSPro include all software and database CDs, updated instruction software, and document and technical support. The subscription also includes current contact information to over 23,000 manufacturers along with Master Chemical Data, which include an index of over 67,000 chemicals and related regulatory flags integrated with SDSPro software. The subscription is for the client-server version of SDSPro and will be accessible through SSA's Digital Library via a dedicated server that resides behind the agency's firewall and is password protected. The client-server version is needed at this time. The client-server subscription is only available from its producer/manufacturer and not through dealers or distributors. The contracting officer anticipates the proposed price will be fair and reasonable, but prior to the award of the purchase order, will make a determination to that effect. Based on the requirement for a client server solution; only one responsible source and no other supplies or services will satisfy agency requirements. Pursuant to Federal Acquisition Regulations (FAR) 6.302-1, SDSPro is a unique product in the field of environmental health and safety because it incorporates SDS from manufacturers with a customized inventory of all commercial products and associated chemicals in all buildings managed by SSA. SDSPro ensure SSA's compliance with OSHA requirements and supports the ability to have the entire SDSPro databases on a notebook computer during emergencies. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government does not intend to pay for information provided in response to this publication. Written responses to this Notice shall contain sufficient documentation to establish a bona fide capability to fulfill this requirement. If no affirmative responses are received by 2:00PM EST on April 25, 2018, negotiations will be conducted with SDSPro, LLC as the only source and a delivery order will be issued without any additional notices being posted. Respondents should refer to 0919-18-1014. All responses must be submitted via email to [email protected].