This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote (RFQ). The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-34, effective 1 July 2009. All responsible sources may submit a quotation which shall be considered. Prospective offerors must be CCR registered and must complete the ORCA on-line representation or provide a copy of their representation and certification as required by FAR Clause 52.212-3. Description: DoDEA has a need for 15 custom Video Teleconference (VTC) shipping cases. Upon completion the cases need to be shipped to 15 different locations via USPS. The cases are to be custom fitted for the Polycom V700 IP Only VTCs. These units are frequently transferred to different district schools via United States Postal Service (USPS) or Military Postal Service (MPS). Specifications for the Polycom V700 IP Only VTCs can be found at the following URL: http://www.polycom.com/products/telepresence_video/video_conference_systems/personal_systems/v700.html. Requirements • The 15 VTC shipping cases shall: • Have outside dimensions and weight must meet USPS requirements: • Have dimensions must be less than 130 inches length plus girth. • Weigh less than 45 pounds. • Employ outside material made of heavy-duty polyethylene or equivalent. • Have a case interior of charcoal polyethylene foam insert fitted with two custom-cut cavities; The main cavity measures 18.75" x 17" X 7" to safely support VTC unit while transporting. The second cavity holds the power cable, Ethernet cable, remote control, and unit instructional materials. • Be equipped with all surface mounted hardware: molded carry handle, two draw bolt key locks, piano hinge, and two lid stays. • Have a telescoping handle and recessed wheels. DELIVERABLES Post-Award Conference: The Contractor shall teleconference or videoconference with the Contracting Officer's Representative (COR) within seven days after award to review the contract and discuss details of delivery, design, etc. Design: The Contractor shall submit a design to the COR for approval. The design shall be finalized within three days of receipt of written feedback. Shipment: All cases shall be shipped to the addresses attached. All shipments to the DoDDS-Europe and DoDDS-Pacific office shall be done by a commercial company like FEDEX or UPS. Shipment to the DDESS office may be made by regular mail. Shipping to DoDDS Europe and DoDDS Pacific using USPS ok if you are using guarnteed delivery and tracking. PERFORMANCE AND DELIVERY SCHEDULE The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule: Year Item Ref. Timeline Base Year Conference with DoDEA HQ Fine Arts Coordinator 6.1 Seven days after award Design Draft 6.2 Seven days after award Design Approval Three days after receiving written feedback Shipment of Materials 6.3 21 days after design approval DoDEA will select the contractor with the best value to the government based on the following criteria: a) Technical review of vendors proposed solution. b) Price of the proposed solution. c) Proven track record of VTC Carry Case Manufacturing based on customer references. (Include a minimum of 3 references and no more than 5 references with contact information for similar projects). Commercial Warranty applies: Please identify any additional warranty information GSA or Open Market: Please indicate if your quote is open market or on the GSA Schedule (provide specific schedule) Communication: RFQ information and amendments will be posted to the Federal Business Opportunities website at www.fbo.gov. Offerors may email written questions requesting clarification of the Request for Quote (RFQ) to the Contracting Specialist, Summerlin Walker, at:
[email protected]. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. Questions will be received up to 2:00 PM Eastern Standard Time (EST) on May 3, 2010. Questions received after this time and date may not be answered. The following provisions and Clauses are applicable but are not all inclusive: a. 52.211-6 Brand name or Equal b. 52.212-1 Instructions to Offerors - Commercial c. 52.212-2 Evaluation - Commercial Items (a)-evaluation will be based on lowest price technically acceptable d. 52.212-3 Offeror Representations and Certifications Please include a completed copy of 52.212-3 or complete at https://orca.bpn.gov/ e. 52.212-4 Contract Terms and Conditions - Commercial Items f. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. The following FAR clauses cited within 52.212-5 are applicable to this acquisition: (b) 1, 8(ii), 17, 18, 19, 20, 31, 34, 39 g. 52.247-34 F.O.B. Destination h. 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following FAR clauses cited within 252.212-7001 are applicable to this acquisition: a, b(5), b(18) i. 252.232-7003 Electronic Submission of Payment Requests j. 252.246-7000 Material Inspection and Receiving Report