****The Response date has been extended to January 7, 2016 @ 4 PM EST. SPECIAL NOTICE: SOURCE SOUGHT & REQUEST FOR INFORMATION (RFI). THIS IS NOT A REQUEST FOR QUOTES. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. The Government is not obligated to and will not pay for information received as a result of this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests to include an invite to further explain/demonstrate aspects of their propose approach. Requests for a solicitation will not receive a response. As part of this special notice DCMA will be evaluating for planning purposes if there are an adequate number of qualified and interested small business contractors capable of providing the services and/or products. OVERVIEW The Defense Contract Management Agency (DCMA) provides direct program management support to the Department of Defense (DoD) in the development and sustainment of Government Contract Writing and Administration Systems (CWASs) such as Modification Delivery Order (MDO), Mechanization of Contract Administration Services (MOCAS), Standard Procurement System (SPS), and other DoD eCommerce tools. Further, DCMA works hand-in-hand with DoD Components to ensure electronic processing of contracting actions into Department and Federal data systems that support all aspects of the Procure to Pay Process (P2P). DCMA supports its user community with a vast data infrastructure and applications to efficiently and effectively execute the agency's Contract Administration Services (CAS) mission and various administrative processes. DCMA is two years into a five year strategy to automate re-engineered CAS business processes into an Integrated Workload Management System (IWMS). IWMS uses the Blackpearl (K2) Business Process Management Suite (BPMS) and a SharePoint 2010 instantiation to provide Contract Administration Services to the DoD. IWMS is also integrated with HP Trim to provide DoD mandated 5015.2 compliant records management for the agency's electronic contract management records and administrative files. DCMA is considering replacing HP Trim with a SharePoint "bolt-on" 5015.2 compliant records management capability to reduce hardware infrastructure, simplify BPMS integration and reduce electronic records maintenance and sustainability costs. A SharePoint 5015.2 compliant records management capability will save the government hundreds of thousands of dollars that can be redirected to our core CAS mission and other support areas by eliminating HP Trim servers, consolidating documents and records into one central storage location and streamlining records management and integration with existing systems. ABOUT DCMA DCMA is the Department of Defense's component that works directly with defense suppliers to help ensure that DoD, Federal, and allied government supplies and services are delivered on time, at projected cost, and meet performance requirements. DCMA provides Contract Administration Services to the DoD Acquisition Enterprise and its partners to ensure delivery of quality products and services to the warfighter; on time and on cost. DCMA is a recognized leader of, and contributor to many of DoD's business reform initiatives. Those initiatives' goals are to improve the Nation's defense in the most economical and efficient ways possible. This involves managing 334,000 prime contracts valued at approximately $1.2 Trillion. DCMA is headquartered in Ft Lee, Virginia and currently employs approximately 10,500 civilian and military professionals worldwide. DCMA consists of over 50 Contract Management Offices (CMOs) with over 800 employee duty stations worldwide, working with over 19,000 defense related firms. PURPOSE OF THE RFI The purpose of this RFI is to gather market information pertaining to SharePoint based records management systems that are currently certified as 5015.2 compliant by the Joint Interoperability Test Command (JITC) or may become certified by March of 2016. DCMA seeks a solution that operates solely on existing SharePoint hardware and integrates seamlessly with SharePoint capabilities. Additionally, the desired solution must extend 5015.2 compliant records management to the agency's Microsoft Outlook E-mail system to meet National Archives and Records Administration (NARA) records management directives and provide supporting governance necessary to effectively implement compliant records management of SharePoint sites and records. As a result of the information gained from this RFI, DCMA may request demonstrations of specific products and conduct follow-on validation and integration testing with IWMS components in an Innovation Lab (iLab) environment. The purpose of the iLab testing would be to: determine the solution's viability to replace HP Trim; implement 5015.2 compliant records management of MS Outlook E-mails, and assess the product's ability to provide SharePoint site governance in support of records management. Additionally, the level of effort required to integrate the solution into the agency's "to be" information technology architecture would be assessed. Responses to this RFI will be reviewed by DCMA for their applicability to the Government's need and determined to be "Relevant" or "Irrelevant" to the above requirement. Offerors of "Relevant" responses may be requested to demonstrate their approach/product, answer technical questions or provide limited assistance in support of iLAB evaluations to help DCMA determine product capabilities, identify integration issues and the overall viability of the product to satisfy DCMA's 5015.2 SharePoint based records management requirement. RESPONSES TO THIS RFI All responses to this RFI should include the following: • Comprehensive overview of the 5015.2 compliant records management product • Electronic copies of user, installation and administration manuals • Additional hardware or software necessary to deploy, maintain and support the product in a production environment • Evidence that the product is either currently certified compliant to the DoD Standard 5015.2 by the Joint Interoperability Test Command or a request to have the product certified by JITC was submitted prior to the release of this RFI • Licensing and CAL strategy pre-production and non-production server / user • A list of other Federal or DoD Agencies currently using the product along with contact information of IT POCs in the agency who are knowledgeable of the product • A recommended training approach for technical and business staff • Lessons learned from previous similar product deployments • A recommended change management approach for the deployment of the product Relevant Technical Specification/Information • Major DCMA Architecture Platforms include: K2 (Blackpearl), SharePoint 2010 & 2013 (with a migration to SharePoint 2016 likely in 2016), Oracle, SQL Server 2008R2, HP Trim, StoragePoint, Microsoft Outlook and Titus. • DCMA Users: approximately 13,000 users • Document Storage: currently 14 million records stored in HP Trim; future: 25 million records stored in StoragePoint (RBS) accessible through SharePoint and IWMS. • DCMA's SharePoint infrastructure includes both production and formal development environments that span multiple untrusted domains, and a strict software development lifecycle is used. • All customization and production applications must go through an existing Software Development Life Cycle (SDLC) process that includes development, integration, performance, and failover testing. • DCMA leverages access controls via Active Directory Groups and Attributes as well as SAML 2.0 claims for role-based permissions assignment within SharePoint. RFI RESPONSE SUBMISSION • In addition to the above; each response must contain: • An executive summary describing the content and scope of the proposed solution • Company profile • Primary points of contact • Page Limit of Responses: 20 (exclusive of user, installation, and training manuals) • Submit Responses to:
[email protected] Ensure that the RFI # RFQ12022015 is in the subject line • Administrative questions concerning this RFI:
[email protected] All needed technical requirements for successful responses to the RFI are contained above. RFI SCHEDULE RFI Release: 08 December 2015 Responses Due: 06 January 2016