Quotations shall be submitted to MAJ RICKEY J. TORRES. All questions should be emailed to
[email protected] no later than 1500 hrs on 17 October 2014 Central European Time - Rome Time. Quotations that do not meet the requirements listed above will not be accepted. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 52.212-1 (ADDENDUM) QUOTATION INFORMATION ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO THE OFFEROR(S) 1. Quotations shall be submitted to MAJ RICKEY J. TORRES. All questions should be emailed to
[email protected] no later than 1500 hrs on 16 October 2014 Central European Time - Rome Time. Quotations that do not meet the requirements listed above will not be accepted. 2. The offeror(s) shall submit the following requirements IAW Para 1 above. a. Price Schedule. b. Technical Proposal. The contractor shall submit the salient characteristics for the proposed items along with the quotation, even if the contractor quoted the same item. Quoters who fail to submit all of the specified information will not be considered for award. c. Past Performance From the closing date of this solicitation, furnish information indicated below for contracts in progress and the three (3) most recent government and commercial contracts offeror has performed during the past three (3) years of the same scope and similar dollar value as that contained in the solicitation. i. Contract Number ii. Contract Date iii. Contract Amount iv. Contracting Agency v. Project Officer & Phone # vi. Project Description Satisfactory or higher past performance rating on the government and commercial projects similar in nature, scope and dollar value to the subject solicitation during the past three (3) years will be considered as quote mark Acceptable Past Performance quote mark . If the offeror is a new entrant to the business and/or no past performance data is available, the offeror shall indicate quote mark NEW ENTRANT quote mark on the past performance proposal and the offeror will be considered to have a quote mark Neutral Rating. quote mark . It will be considered to be quote mark Acceptable quote mark . The Government reserves the right to investigate the offeror's past performances; not limited to the listed past performances on the Past Performance proposal. 3. Failure to submit the paragraph 2 above requirements shall be grounds for determining the offer technically unacceptable, and ineligible for contract award. 4. The terms quote mark Quotation quote mark and quote mark Quoter quote mark shall be substituted for quote mark Offer quote mark and quote mark Offeror quote mark in this solicitaiton. 5. Partial quotes are not acceptable. This award will be made on an all or nothing basis. The Contractor shall submit a quote for ALL of the items listed in this solicitation. Failure to provide a quote for all items shall be grounds for determining the offer technically unacceptable and ineligible for contract award. 6. Contractor shall submit all proposals/quotes in English. 7. Contractor shall submit proposals/quotes in US Dollars. (End of Summary of Changes) PERFORMANCE WORK STATEMENT OPERATION UNITED ASSISTANCE CELLPHONES -LIBERIA 1. SCOPE OF WORK Identified provider(s) will provide cellular voice and data service with the following specifications: Physical Equipment o 200x Dual Subscriber Identity Module (SIM) conventional cellular phones o 100x Dual SIM Android Phones Dual SIM Cellular Phones (A) The vendor will supply 200x dual SIM cellular phones for voice and SMS use. These phones must be new and in good working order. Batteries and chargers will be included. Dual SIM Android Phones (A) The vendor will supply 100x dual SIM android smart phones for voice, data, and SMS use. These phones must be new and in good working order. Batteries and chargers will be included. (B)Android operating system (OS) on these phones must be version 4.1.2 or higher in order to meet requirements. 2. CONTRACT DELIVERABLES 2.1 Certifications and Compliance with Liberian Law: The Contractor shall hold or obtain upon award current certifications required by Liberian law, if any, to perform the service, and be registered with the Chamber of Commerce and Ministry of Defense (as applicable in accordance with local law). Installation, material, and workmanship must conform to Liberian law, including required certificates of conformance, and be performed in accordance with fire, safety, electrical, and housing codes as well as occupational safety regulations. Contractor-furnished system components shall be marked. Disposal of all waste generated in the performance of this contract shall be in conformance with applicable host nation laws. 2.2 Wide Area Work Flow (WAWF). Electronic submission of Payment Requests (reference DFARS Subpart 232.70). The Government will use Wide Area Work Flow (WAWF) at https://wawf.eb.mil as the electronic method to receive payment requests. Prior to contract award, the successful offeror shall be registered in WAWF and Central Contractor Registration (CCR) at www.ccr.gov for the use of WAWF for invoicing. 2.3 CHANGES TO CONTRACT: The Contracting Officer is the only person authorized to make changes to the contract. The contractor will only take change orders from the Contracting Officer or the COR. 2.4 BACKGROUND CHECK: Award of this contract is subject to background checks conducted by the U.S. Embassy's security personnel as part of force protection at Government's sole discretion. Failure to pass a background check is justification for not awarding or terminating an existing contract. 2.5 GOVERNMENT FURNISHED ITEMS AND SERVICES: There will be no government furnished items to the contractor during the procurement of this BOM. 2.6 DELIVERY INFORMATION: All delivery location and times should be coordinated with the COR to verify receipt and accountability of all contract deliverables. a. LOCATION: Monrovia, Liberia b. TIME: TBD c. The contractor shall contact the Receiving Officer PRIOR to delivery for coordination. d. Receiving officer. CPT Andrew R. Sandstrum 3.0 INSPECTION AND ACCEPTANCE a. Upon delivery, an inspection for condition, quality, quantity, and final inspection of the supplies/services delivered under this contract will be conducted by the contracting officer's representative (COR) or other authorized U.S. Government personnel. b. (For Government use ONLY) The receiving unit will complete a DD Form 250, material inspection and receiving report, and forward to the contracting officer NLT 24 hours after the receipt of supplies or completion of services. c. (For Government use ONLY) The receiving unit will notify the contracting officer within 24 hrs of any order not received, damaged in transit, or not conforming to the specifications of the order. 3.1 INVOICE AND PAYMENT INFORMATION: a. Invoices shall contain the following information at a minimum: Beneficiary: Bank Name: Bank Address: Routing #: Account # Society for Worldwide Interbank Financial Telecommunications (SWIFT) CODE: *NOTE: Invoices shall not include separate line items for tax. (This statement does not eliminate the contractor's local tax obligation. Any questions regarding tax obligations should be directed to the contractor's local tax office.) b. The contractor shall submit the invoice IAW DFARs 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (if applicable). See item 7 Wide Area Workflow instructions. c. All payments shall be in US Dollars. d. All invoices shall be in English. e. Advance, progress, and partial payments are not authorized. f. Payment will be made by electronic funds transfer not earlier than 30 days from date of receipt of the invoice in the paying office or acceptance of material/services, whichever is greater. 4. SECURITY (A) Information security The Contractor shall protect all names, addresses, credit and contact information from any disclosure. 4.1 Equipment Security (A) Personnel. The Contractor shall provide a Contract Manager and an alternate (if the Contract Manager is not available) who shall be responsible for the daily performance of the work. Their contact information shall be provided within five days of award. The Contractor shall provide written notice to the Contracting Officer and COR of any change of the Contract Manager or his alternate within 24 hours of the change. The Contract Manager or alternate shall be physically available during normal duty hours within one hour of notification by the Contracting Officer or the COR. The Contract Manager or alternate shall be available telephonically at all times for the duration of the performance period. Contractor Management: The Contract Manager and alternate shall read, write, speak and understand English to the degree that they understand oral and written communications and express themselves in matters pertaining to their duties. The Contracting Officer may require, in writing, that the Contractor removes from contract performance any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. The Contractor shall replace the removed employee with another employee with equal or better skills within three business days of the removal. The removal from the job site of a Contractor employee does not relieve the Contractor of the requirement to provide sufficient personnel to perform the work specified in the contract. AR 25-11 (Information Management) AR 385-10 (Army Safety Program) 5.0 DEFINITIONS. 1. The following definitions for Government resources are applicable to this PWS: 2. Contracting Officer (KO) - A person duly appointed with the authority to enter into, administer, or terminate contracts and make related determinations and findings on behalf of the Government. The Contracting Officer ensures performance of all necessary actions for effective contracting ensures compliance with the terms of the contract or task order and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer who assures that the Contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the Contractor's performance. 3. Contracting Officer Representative (COR) - An individual designated in writing by the KO to act as his/her authorized representative to assist in contract administration. The COR's duties and limitations are specified in the written letter of designation. The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the Contractor's performance. The COR IS NOT empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. Any changes that the Contractor deems may affect the contract, price, terms, or conditions shall be referred to the Contracting Officer for action. GENERAL REQUIREMENTS 1. LANGUAGE: All written and oral correspondence shall be in English. 2. LEGAL COMPLIANCE AND CERTIFICATIONS: The Contractor shall hold or obtain upon award current certifications required by local law, if any, to perform the service and be registered with the Chamber of Commerce and Ministry of Defense as applicable in accordance with local laws and regulations. Copies of sub-contractor certifications, if subcontractors are used, shall also be retained by the Contractor. Non-local national contractor personnel must comply with theater clearance requirements per Foreign Clearance Guide located at https://www.fcg.pentagon.mil/fcg.cfm. 3. PERMITS. Without additional cost to the U.S. Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor. 4. PERSONNEL SECURITY: Upon Contract award, the Contractor shall provide the Contracting Officer, COR or the U.S. Embassy a written list of personnel, including sub- contractor personnel, who will be conducting work under this contract. The list shall include full names, birth date, address and job title for all contracted and sub-contracted employees. The Contractor shall ensure all employees are eligible for employment under host nation laws, have no negative police reports, and have no significant criminal charges that can affect the safety of equipment and personnel participating in the mission. 5. INFORMATION SECURITY: The Contractor and all associated employees will not disclose sensitive information obtained as a result of working this contract, to include the personal identity of personnel working in support of this mission. This includes names, addresses and other contact information. 6. FORCE PROTECTION: The contractor and all associated subcontractor employees shall comply with applicable local area policies and guidance for access security procedures provided by the U.S. Government and the host nation military. The contractor workforce must comply with all personal identity verification requirements as directed by the U.S. Government and the host nation(s). In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility, installation or location change, the U.S. Government may require changes in contractor security matters or processes. 7. CHANGES TO THE CONTRACT: The only person authorized to make changes to the contract is the Contracting Officer. Failure to notify the Contracting Officer of changes IN ADVANCE of providing service may result in non-payment to the Contractor for work provided outside the scope of this contract. The Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes in cost to the Government). Only the Contracting Officer can authorize Change Orders to be issued to the contractor. The contractor will only accept Change Orders issued directly from the Contracting Officer. 8. WIDE AREA WORKFLOW (WAWF): Electronic Submission of Payment Requests (reference DFARS Subpart 232.70). The Government will use Wide Area Work Flow (WAWF) at https://wawf.eb.mil as the electronic method to receive payment requests. Prior to contract award, the successful bidder shall be registered in WAWF and Central Contractor Registration (CCR) at www.ccr.gov for the use of WAWF for invoicing. 13. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION. NON-U.S. VENDORS. Prior to contract award, vendors should make every attempt possible to register in SAM. The Contracting Officer may assist the contractor in registration. Vendors should register at https://www.sam.gov. See FAR Clause 52.204-7, CCR Registration, for additional details. U.S.-VENDORS. Prior to contract award, vendors shall register in SAM. The Contracting Officer may assist the contractor in registration. Vendors shall register at https://www.sam.gov. See FAR Clause 52.204-7, CCR Registration, for additional details. 14. INSURANCE: The Contractor shall be bonded and/or insured against damage by employees during the performance of this contract. Bondage/insurance shall be in accordance with local and national laws. The Contractor, at the Contractor's expense, shall maintain enough public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury and damage. The U.S. government does not provide medical insurance or medical services to Contractor personnel. All medical, dental and medical insurance services, including (but not limited to) routing and emergency medical treatments, evacuation by air or ground, and ambulance services shall be the responsibility of the Contractor. 15. COMBAT TRAFFICKING IN PERSONS. IAW FAR Part 52.222-50. The United States Government and the United States Department of Defense (DOD) has adopted a zero tolerance policy regarding trafficking in persons. Contractors, subcontractors and their employees shall not: (1) Engage in severe forms of trafficking in persons during the period of performance of the contract (2) Procure commercial sex acts during the period of performance of the contract (3) Use forced labor in the performance of the contract CLAUSES INCORPORATED BY REFERENCE 52.212-1 Instructions to Offerors--Commercial Items APR 2014 52.212-1 (ADDENDUM) QUOTATION INFORMATION ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO THE OFFEROR(S) 1. Quotations shall be submitted to MAJ RICKEY J. TORRES. All questions should be emailed to
[email protected] no later than 1600 hrs on 16 October 2014 Central European Time - Rome Time. Quotations that do not meet the requirements listed above will not be accepted. 2. The offeror(s) shall submit the following requirements IAW Para 1 above. a. Price Schedule. b. Technical Proposal. The contractor shall submit the salient characteristics for the proposed items along with the quotation, even if the contractor quoted the same item. Quoters who fail to submit all of the specified information will not be considered for award. c. Past Performance From the closing date of this solicitation, furnish information indicated below for contracts in progress and the three (3) most recent government and commercial contracts offeror has performed during the past three (3) years of the same scope and similar dollar value as that contained in the solicitation. i. Contract Number ii. Contract Date iii. Contract Amount iv. Contracting Agency v. Project Officer & Phone # vi. Project Description Satisfactory or higher past performance rating on the government and commercial projects similar in nature, scope and dollar value to the subject solicitation during the past three (3) years will be considered as quote mark Acceptable Past Performance quote mark . If the offeror is a new entrant to the business and/or no past performance data is available, the offeror shall indicate quote mark NEW ENTRANT quote mark on the past performance proposal and the offeror will be considered to have a quote mark Neutral Rating. quote mark . It will be considered to be quote mark Acceptable quote mark . The Government reserves the right to investigate the offeror's past performances; not limited to the listed past performances on the Past Performance proposal. 3. Failure to submit the paragraph 2 above requirements shall be grounds for determining the offer technically unacceptable, and ineligible for contract award. 4. The terms quote mark Quotation quote mark and quote mark Quoter quote mark shall be substituted for quote mark Offer quote mark and quote mark Offeror quote mark in this solicitaiton. 5. Partial quotes are not acceptable. This award will be made on an all or nothing basis. The Contractor shall submit a quote for ALL of the items listed in this solicitation. Failure to provide a quote for all items shall be grounds for determining the offer technically unacceptable and ineligible for contract award. 6. Contractor shall submit all proposals/quotes in English. 7. Contractor shall submit proposals/quotes in US Dollars. (End of Summary of Changes) CLAUSES INCORPORATED BY REFERENCE 52.212-2 Evaluation - Commercial Items JAN 1999 52.212-2 (ADDENDUM) BASIS OF AWARD Addendum 52.212-2, Evaluation - Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible offeror having submitted the lowest-priced, technically acceptable offer that satisfies all terms and conditions of this solicitation. The following factors shall be used to evaluate quotations: Factor A. Technical (Must meet salient characteristics stated in this solicitation) Factor B. Price Factor C. Past Performance Note 1: To be determined responsible, a prospective contractor must meet FAR 9.104-1 General standards. Note 2: To be determined technically acceptable, the submitted specification must meet salient characteristics stated in this solicitation. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of clause) CLAUSES INCORPORATED BY REFERENCE 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014 DELIVERY/SHIPPING/ACCEPT/PAYME DELIVERY, INSPECTION, PAYMENT DELIVERY INFORMATION (ADDENDUM TO FAR 52.212-4) 1. Delivery location and time. a. LOCATION: TBD. Monrovia, Liberia b. TIME: TBD c. The contractor shall contact the Receiving Officer PRIOR to delivery for coordination. 2. Receiving officer. TBD 3. Partial delivery is not authorized. INSPECTION AND ACCEPTANCE 1. Upon delivery, an inspection for condition, quality, quantity, and final inspection of the supplies/services delivered under this contract will be conducted by the contracting officer's representative (COR) or other authorized U.S. Government personnel. 2. (For Government use ONLY) The receiving unit will complete a DD Form 250, material inspection and receiving report, and forward to the contracting officer NLT 24 hours after the receipt of supplies or completion of services. 3. (For Government use ONLY) The receiving unit will notify the contracting officer within 24 hrs of any order not received, damaged in transit, or not conforming to the specifications of the order. INVOICE AND PAYMENT INFORMATION 1. Invoices shall contain the following information at a minimum: Beneficiary: Bank Name: Bank Address: Routing #: Account # Society for Worldwide Interbank Financial Telecommunications (SWIFT) CODE: *NOTE: Invoices shall not include separate line items for tax. (This statement does not eliminate the contractor's local tax obligation. Any questions regarding tax obligations should be directed to the contractor's local tax office.) 2. The contractor shall submit the invoice IAW DFARs 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (if applicable). See item 7 Wide Area Workflow instructions. 3. All payments shall be in US Dollars. 4. All invoices shall be in English. 5. Advance, progress, and partial payments are not authorized. 6. Payment will be made by electronic funds transfer not earlier than 30 days from date of receipt of the invoice in the paying office or acceptance of material/services, whichever is greater. 7. The U.S. Government strongly recommends that contractors register in Wide Area Workflow for electronic invoicing as outlined in DFAR 252.232-7006.