DESCRIPTION/SPECIFICATION FOR POLYESTER FILM L-SEALED This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; fixed price quotations are being requested and a written solicitation will not be issued. The solicitation Number is NAMA-08-Q-0017 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition circular 2005-24 effective date February 28, 2008. The resulting contract will be a fixed price Indefinite Delivery Indefinite Quality (IDIQ) contract with fixed unit prices and with a base period of twelve (12) months plus four (4) twelve (12) month option periods. The anticipated award date of the resulting contract is May 1, 2008. The Government intends to make an award on the initial quotation without discussions for this procurement. Evaluation and award will be in accordance with the procedures of FAR Subpart 13.106 Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation as prescribed by FAR 12.301(c)(2). The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so. If the Government chooses this alternative, the awards will be for the CLIN or combination of CLINs that result in the lowest aggregate cost to the Government, including the assumed administrative cost. Award will be made to the vendor(s) whose conforming quotation represents the lowest priced technically acceptable quotation. Technical acceptability will be determined by the vendor's ability to meet the technical requirements of the Statement of Work/Specifications and to provide for on time delivery. In order to evaluate the ability to make on time deliveries, vendors must provide contact information for no more than five verifiable references that will be able to verify this particular competency. All qualified responsible business sources may submit a quotation, which will be considered by NARA. This requirement is for Polyester film sleeves and will require First Article Approval in accordance with the clause at FAR 52.209-4 First Article Approval Government Testing. (a) The Contractor shall deliver one (1) unit(s) of CLINs 0001 through 0003 within 14 calendar days from the date of this contract to the Government Contract Specialist, Santo Plater at the National Archives and Records Administration, NAA, Room 3340, 8601 Adelphi Road, College Park, MD 20740-6001 for first article tests. The shipping documentation shall contain this contract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this contract. (b) Within 30 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this contract. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. (c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the contract price for any extension of the delivery schedule or for any additional costs to the Government related to these tests. (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of this contract. (e) Unless otherwise provided in the contract, the Contractor: (1) May deliver the approved first article as a part of the contract quantity, provided it meets all contract requirements for acceptance and was not consumed or destroyed in testing; and (2) Shall remove and dispose of any first article from the Government test facility at the Contractor's expense. (f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this contract the delivery or performance dates and/or the contract price, and any other contractual term affected by the delay. (g) The Contractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test. (h) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the contract quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to this contract for (1) progress payments, or (2) termination settlements if the contract is terminated for the convenience of the Government. (i) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Contractor and have been accepted by the Government. The Offeror/Contractor may request a waiver. For a formatted copy of the Statement of Work as well as the Pricing Table necessary for proper response, contact Ms. Santo Plater. GENERAL DESCRIPTION: Polyester film sleeve, sealed on one long side and one short side, according to the specifications listed below; film thickness is 3 mil; for dimensions to be specified in procurement document. SPECIFICATIONS: 1. Composition: Must be a clear, colorless, biaxially oriented/stressed/drawn polyethylene terephthalate film such as DuPont Teijin Melinex 516 or equivalent; and must not contain any plasticizers, surface coatings, or UV inhibitors. The material must be guaranteed to be non-yellowing at ambient temperatures with natural aging, and dimensionally stable. NARA reserves the right to test the material to ensure that these criteria are met. 2. Seals: Each sleeve is to be sealed on one long side and one short side using edge welding [heat]. NO ADHESIVES MAY BE USED. All seals should be complete, clear, and continuous; each item must be free of planar distortion [i.e. must rest flat on a flat surface]. Sealed edges should withstand moderate handling, as evaluated by the following three methods: by pulling the seal between two fingernails at a 45 degree angle; by running a finger along the inside of the seal; and by pulling slightly at the beginning of the cut end of a sealed edge. If the seal cracks or splits on any of these manipulations, it is unacceptable. 3. Thickness/Dimensions: Unless otherwise specified in the contract, the polyester film thickness will be 3 mil. Dimensions [height and width] will be specified in the procurement document; their tolerance must not exceed +/- 0.0625 inch. 4. Other Properties: Edges must be straight and meet exactly; corners must be 90 degrees; each item must be free of dents, dings, scratches, abrasions, and inclusions. Packaging requirements to ensure the secure and undamaged delivery of particular sleeve sizes will be specified in the procurement document. a. Packaging: The sleeves must be packed in a standard commercial container and sealed with tape. The number of sleeves must be packaged no more than 600 per container for legal size and no more than 1,000 per container for letter size. Pallets cannot exceed six feet in height when measured from the floor to the top horizontal edge of the highest box on the pallet. Pallets must be 48 by 48 inches in size. b. Marking: The outside of each packing container must be legibly marked with the following information: the delivery order number, type, size, and number of sleeves packed in the container. In order to be considered for an award, prices must be submitted for each item. Also, vendors must quote prices for the initial 12 month period as well as the option periods in order to be considered for an award. Failure to fully comply with the stated requirement may be cause for rejection of the quotation. The Government will evaluate alternate pricing based on a 5% or 50% guaranteed minimum quantity to the vendor(s). Therefore, vendors must complete both TABLE A and TABLE B to be considered for award. The Government guarantees that 5% or 50% (at the Government's option at time of award) of the Contract Maximum Quantities will be ordered during the base period and during each year the option is exercised. For evaluation of pricing, only pricing from the same scheme will be compared. The Government will choose only one of these schemes and any award(s) will be made from the same pricing scheme. The vendor must provide film sleeves in accordance with the Statement of Work (SOW)/Specifications. Individual orders placed against this contract will indicate the respective item quantities and the shipping address for delivery. The unit prices are fixed price. The vendor must not add shipping costs to unit prices. CLIN's 0004, 0008, 0012, 0016, and 0020 provide for separate shipping charges. In the event of multiple awards, the anticipated shipping costs will be allocated equitably amongst the multiple awards. The vendor must provide a copy of the shipping charges for each order prior to shipment to the Contracting Officer's Representative (COR). Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the vendor. Delivery must be made as ordered, in the specific quantities, to the specified destinations. The delivery locations and the price quotation schedule to be completed by the vendor are included in the SOW that must be requested from the Contract Specialist, Ms. Santo Plater. Vendors must accept credit card or direct deposit for payment via electronic funds transfer. Vendor's price quotation shall be based on the cost to supply the requirement and shall be expressed utilizing the pricing structure in the schedule referenced above. The following clauses and provisions are incorporated and are to remain in full force in any resultant fixed price purchase order: FAR 52.212-1, Instructions to Offerors-Commercial Items (Nov 07); FAR 52.212-3, Offeror Representations and Certifications Commercial Items (Nov 07) -vendors shall complete only paragraph (k) of this provision if the vendor has completed the annual representations and certificates electronically at http://orca.bpn.gov . If a vendor has not completed the annual representations and certifications electronically at the ORCA website, the vendor must complete only paragraphs (b) through (j) of this provision--a copy of the provisions can be found at http://www.arnet.gov/far/ ; FAR 52.212-4, Contract Terms and Conditions Commercial Terms (Feb 07); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Feb 08). Paragraph (b) of this clause incorporates by reference the following FAR clauses: 52.222-3 Convict Labor (Jun 03), 52.222-19 Child Labor Cooperation with Authorities and Remedies (Feb 08), 52.222-21 Prohibition of Segregated Facilities (Feb 99), 52.222-26 Equal Opportunity (Mar 07), 52.222-36 Affirmative Action for Workers with Disabilities (Jun 98), 52.225-3 Buy American Act North American Free Trade Agreement Israeli Trade Act (Aug 07) with ALT I (Jan 04), 52.225-4 -- Buy American Act -- Free Trade Agreements Israeli Trade Act Certificate (Aug 07) with ALT I (Jan 04); 52.225-13 Restriction on Certain Foreign Purchases (Feb 06), 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (Oct 03), and 52.232-36 Payment by Third Party (May 99). The following FAR clauses also apply to this procurement: 52.209-4 First Article Approval ?Government Testing (Sep89), 52.216-18 Ordering (Oct 95), 52.216-22 Indefinite Quantity (Oct 95), FAR 52.217-5 Evaluation of Options (Jul 90); FAR 52.217-7 Option for Increased Quantity Separately Priced Line Item(Mar 98); FAR 52.217-8 Option to Extend Services(Nov 99); FAR 52.217-9 Option to Extend the Term of the Contract(Mar 00). Two copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Santo Plater, 8601 Adelphi Road, Room 3340, College Park, MD 20740-6001 or e-mailed to:
[email protected]. Quotations should be received by 4:00 PM EST on April 14, 2008. Vendors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security. Failure to meet the deadline for receipt may result in rejection of the quotation as untimely. Telephonic responses will not be processed.