This is a combined synopsis/solicitation for commercial items prepared in accordance with the format found in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued. The solicitation number for this request is 70181-8-Q081 and the solicitation is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular (FAC 05-26) and Federal Acquisition Regulation (FAR). This is a small-business set-aside procurement under NAICS classification code: 441229 and PSC: 3805. The small business size standard is $5.0 million. The US Fish & Wildlife Service has a requirement for One (1) each Tracked Loader that match the specs/description below delivered to:Kenai National Wildlife Refuge2139 Ski Hill RoadSoldotna, Alaska 99669-2139 SPECS/DESCRIPTION:BASIC SPECIFICATIONSEQUAL OR BETTER TO A JOHN DEERE CT332(1) Basic operating weight of the unit shall not be less than 8,000 LB and not greater than 12,000 LB, including lubricants, coolant, cab ROPS, 100% fuel, and bucket. (2) The overall length of the unit shall not exceed 12' with bucket.(3) The overall width of the unit shall not exceed 80" without bucket.(4) Ground clearance shall be at least 10". ENGINE(1) A turbocharged diesel engine shall be provided and shall have not less than four cylinders.(2) The engine shall meet Tier 2 U.S. (EPA) emission requirements. (3) Engine shall provide not less than 70 net hp or more than 90 net hp.(4) Alternator shall provide a minimum of 70 amps.(5) A fuel-water separator with a spin-on replaceable element shall be provided.(6) Engine shall be equipped with a dry dual element air filter.(7) Engine shall be equipped with a cold weather starting aid to include an electric engine block or coolant heater. POWERTRAIN/TRANSMISSION(1) A two speed transmission shall be provided.(2) Joystick controls shall be provided.(3) Transmission shall have a forward and reverse ground speed of at least 5.0 mph. (4) Integral, automatic, spring applied, hydraulically released, wet disc brakes shall be provided. HYDRAULICS(1) Hydraulics shall be High-Flow with a minimum total flow rate of 29 GPM (110 L/m).(2) Hydraulic fluid reservoir shall have a visible hydraulic fluid level sight glass or indicator. UNDERCARRIAGE(1) Tracks shall be rubber with steel inserts and suitable for forestry applications. (2) Track widths shall be at least 15" and not more than 18".(3) Each track shall have a minimum of two double-flange all-steel roller track idlers.(4) Each track shall have a minimum of four triple-flange all-steel rollers.(5) Unit shall have a maximum ground pressure of 5.00 PSI when equipped with standard equipment. OPERATORS STATION(1) The cab shall be fully enclosed, sound suppressed, heated, air conditioned and pressurized. The ROPS and FOPS shall meet the requirements of the latest issues OSHA 1910.266 and of SAE J1040 and J231, and be fully certified. (2) Cab shall have increased visibility with tinted windows on all sides, and a rearview mirror.(3) Cab shall have lockable doors.(4) A air suspension adjustable seat providing fore/aft positioning, back cushion angle adjustment, seat cushion tilt, back rest extension, lumbar adjustment, height adjustment, vertical/horizontal adjustable armrests, with 3 inch retractable seat belt and shoulder strap.(5) Cab shall be equipped with a heater/defroster/pressurizing system. The air conditioning (R-134A compliant) and air circulation system will have multiple outlets. (7) Cab shall include a 12 volt power port.(8) Cab shall include a rear window wiper and washer.(9)The cab shall have an AM/FM radio and come equipped with speakers, antenna, all necessary wiring and a bracket to hold the radio.(10) Cab shall also include a dome light and a cup holder for operator convenience. (11) The machine shall have a warning horn meeting SAE J1105 standards.(12) The machine will have removable rear, side and door mounted forestry screens painted a dark, non-glare color. Protective screens shall be hinged to permit access (without tools) for window cleaning. ELECTRICAL SYSTEM(1) The machine shall have at least three halogen work lights, two in front and one in the rear.(2) Dual Warning lights/flashers shall be provided on the unit.(3) At a minimum, instrumentation shall include: an hour meter, engine rpm, battery voltage, engine coolant temperature and hydraulic oil temperature gauges, and appropriate LED warning indicators: low engine oil pressure, engine coolant over-temperature, battery not charging, air filter restriction, hydraulic filter restriction, glow plug, seat switch, seat belt, door open, auxiliary hydraulics, parking brake engaged, two-speed engaged and stop. WORK TOOL OPTIONS(1) Unit shall have a quick-attachment tool system for attachable forestry tools such as brush blades, tree shears and grapples. SERVICEABILITY(1) Serpentine belt and hydraulic valve lifters never require adjustment.(2) Operator station shall pivot for quick service access.(3) Hydraulic oil cooler and radiators shall be easily accessible for easy clean-out.(4) Engine oil exchange intervals shall not be less than 500 hours.(5) Environmental drains shall be provided for all fluid reservoirs. MINIMUM SERVICE FILL CAPACITIES(1) Fuel tank capacity shall not be less than 18.0 gal. (2) Cooling system capacity shall not be less than 1.75 gal. (3) Hydraulic tank capacity shall not be less than 5.0 gal. ADDITIONAL FEATURES(1) Unit will have a back-up alarm(2) The machine shall be equipped with one (1) five pound ABC dry chemical fire extinguisher securely mounted in the cab and not interfere with operation, visibility, or ingress/egress.(3) The OEM will provide two (2) paper copies of the Owner/Operator Manual and one (1) digital copy of the parts manual.(4) Vendor shall provide one (1) full coverage warranty plus two (2) additional years of extended service warranty.(5) Minimum of four hours of machine orientation shall be provided for each receiving location. It shall include operational, service and safe operating techniques.(6) The machine shall have a minimum of four (4) transporting tie-down points.(7) The engine grille shall be an extreme service type for forestry applications with heavy-duty hose guards. DELIVERY POINT, (FOB):All products shall be FOB destination to the address listed on each separate appraisal specification package. PROVISIONS AND CLAUSES:The Provision at FAR 52.212-1, Instructions to Offers-Commercial, applies to this acquisition. 52.212-04 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS SEPTEMBER 2005(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties. (d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-01, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract. (e) Definitions. The clause at FAR 52.202-01, Definitions, is incorporated herein by reference. (f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement or any excusable delay, setting for the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-(i) Name and address of the Contractor;(ii) Invoice date and number;(iii) Contract number, contract line item number and, if applicable, the order number;(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;(vi) Terms of any discount for prompt payment offered;(vii) Name and address of official to whom payment is to be sent;(viii) Name, title, and phone number of person to notify in event of defective invoice; and(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.(x) Electronic funds transfer (EFT) banking information.(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration), or applicable agency procedures.(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings. (i) Payment.-(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall immediately notify the Contracting Officer and request instructions for disposition of the overpayment.(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon: (1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or (2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination. (k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties. (l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. (m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession. (o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract. (r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity (s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order: (1) the schedule of supplies/services; (2) the Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause; (3) the clause at 52.212-05; (4) addenda to this solicitation or contract, including any license agreements for computer software; (5) solicitation provisions if this is a solicitation; (6) other paragraphs of this clause; (7) the Standard Form 1449; (8) other documents, exhibits, and attachments; and (9) the specification. (t) Central Contractor Registration (CCR). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.(2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor's CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. The applicability of FAR Clause 52.212-2, Evaluation-Commercial Items applies, and the specific criteria to be used for evaluation shall be as follows: 1) Total Price (low bid) delivered to ship to address in Soldotna, AK. 2) Additional discounts and/or rebates Offeror's must supply a completed copy of the provision found at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items when responding to this solicitation. Online at: http://www.blm.gov/or/procurement/files/Commercial_Certification.pdf POINT OF CONTACT:This combined synopsis/solicitation is a request for quote. Offerors interested in submitting a quote, or requiring additional information on this solicitation should FAX or email quote to FAX# 907 786 3923 or email:
[email protected] TECHNICAL QUESTIONS: contact DOUG NEWBOULD in Soldotna at 907 262 7021OR 907 260 5994. PROPOSAL SUBMISSION:Quotes must be received via fax or email, prior to the closing date of this solicitation. Closing date of this solicitation is September 4, 2008 by 2pm Alaska time. Mailing address:US Fish and Wildlife ServiceContracting and General Services1011 East Tudor RdAnchorage, AK 99503Fax: (907) 786-3923 Evaluation of quotes and contract award will be made within five (5) business days following the closing date of this solicitation.