W--Enclosure Bed Rental

This is a COMBINED SYNOPSIS/SOLICITATION for commercial services prepared in accordance with the format in Subpart 12.6, and is being conducted under FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a written solicitation will not be issued. (ii) The solicitation number is VA251-15-Q-0198 and is issued as a Request For Quotation (RFQ) (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-69, August 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as a small business set aside. The North American Industry Classification System (NAICS) code is 532291. (v) This requirement consists of: STATEMENT OF WORK BED RENTAL FIRM FIXED PRICE 1. SCOPE OF WORK: The contractor shall provide rental bariatric equipment to the Richard L. Roudebush VA Medical Center, for the sole purpose of patient care for our residents and are within defined time frames for services. 2. PERFORMANCE PERIOD: The period of performance will be for the PERIOD OF AWARD DATE ENDING SEPTEMBER 30, 2015. 3. RENTAL EQUIPMENT SPECIFICATIONS: The following items will be delivered as needed to the Richard L. Roudebush VA Medical Center: a. Models are available without a bed b. The model for use with facility beds is collapsible to 15" x 15" x 74 and Requires little storage. c. Frame must be extremely sturdy designed for use with a patient weight up to 600 pounds. d. The canopy must be constructed of a soft medical grade antibacterial nylon e. The netting should be sized to prevent the patient from putting fingers through it. f. The netting should be black in color to improve visibility g. The frame needs to be completely padded for patient safety h. Model needs to have acces ports for IV lines and catheters i. The canopy will fit tightly to prevent patient entrapment. j. Will conform to all commercial safety standards Through market research, an example of the enclosure is Soma Safe Enclosures (SSE) - Model Number 450 - Soma Safe Encloseure with collapsible frame. Please indicate delivery times (from placement of order to installation). PRICING PER BED: ITEM QUANTITY UNIT OF MEASURE PRICE Delivery/Set up Fee Delivery/Set up Fee - ER Price per day Contamination Fee Replacement Fee for Damaged equipment All bariatric equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. Contractor to remove trash and all debris from installation and packing materials. Operator Manuals to be provided to users and Service maintenance to be provided as needed on rental equipment. 4. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES N/A 5. MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to RLRVAMC and must be tagged with name of Vendor for ownership/identification purposes. 6. TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper use of equipment upon request 24/7 five days per week Monday through Friday excluding holidays. 7. HOURS OF WORK: Beds will be delivered on an as needed basis for patients. The contractor shall report to the administrative office of the RLRVAMC to get further directions regarding what room the equipment will be delivered to. National holidays observed by the Federal Government are as follows: New Year's Day I January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday. 8. DELIVERY LOCATION: RLR VAMC. 1481 W. 10th Street, Engineering Dock on the right back side of the building. There is a red phone on the dock and call 317-988-2356 and a SIMS employee will let you in. The bed would be delivered directly to the floor by contractor. 9. SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible. 10. IDENTIFICATION/PARKING The contractor's employee(s) shall wear visible identification at all times while on the premises of the RLR VAMC. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section. The Contractor, at his/her own expense, shall provide all employees with a Contractor Identification Card (ID), prior to performing work under this contract. Contractor employees are required to display this card at all times when performing under this contract. The Contractors employee shall sign each card issued. Employees released from service by the Contractor shall have their card collected by the Contractor. All cards shall contain an expiration date and photograph of the employee. All cards shall be destroyed upon contract completion or termination of the contract. The contractor's onsite supervisor shall ensure that all employees carry and display their card when on duty, and are prepared to present them upon request. The Contracting Officer Representative (COR) shall periodically verify cards of contract employees match their personal identification. 11. PERMITS AND RESPONSIBILITIES The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. In addition, contract termination shall result if the required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the Contractor. The Contractor shall ensure that all employees receive the mandatory training, if applicable to this contract, as required by OSHA, JCAHO, etc., and shall comply with all standards and/or requirements. 12. CONTRACTING OFFICER REPRESENTATIVE (COR) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor. 13. CONDUCT OF PERSONNEL The Contractor shall be responsible for the performance and conduct of its employees. Personnel employed by the Contractor in the performance of this SOW or any representative of the Contractor entering the VA premises shall be subject to inspections by the Government as deemed necessary. The Contractor shall not employ for performance under this SOW any person whose employment would result in a conflict of interest with the Government's standards of conduct. 14. PERSONNEL REMOVAL Government rules, regulations, laws, directives, and requirements that are issued during the Contract term relating to law and order, and security shall be applicable to all employees or representatives who enter the VA premises. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Removal of employee does not relieve the Contractor from the responsibility for the work defined in this SOW. The Contracting Officer or designated representative (COR) may require the Contractor to remove any employee performing requirements under this SOW for reasons of misconduct, safety, or security risk posed. Contractor employees shall be subject to immediate dismissal from the premises upon determination by the COR that such action(s) is in the best interest of the Government. 15. PERSONNEL APPEARANCE Contractor employees shall be well-groomed, clean, and neat in appearance; clothes properly fitted, uniform appearance with nametags, and appropriately dressed for the work to be done. Contractor employees shall not wear clothing with slogans, drawings, or language which could be construed as being lewd, obscene, profane, racially offensive, sexually suggestive, and anti-American or which advocates the use of illegal drugs or other unlawful conduct. 16. PERSONNEL COURTESY Contractor employees shall not exhibit rude behavior. Loudness, vulgarity, rudeness, or other similar offensive conduct by an employee of the Contractor will be ground for denying the employee further access to the VA premises. 17. ALCOHOL AND ILLEGAL DRUG USE Contractor employees shall not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract. The contractor shall not allow any employee to perform work if the employee is under the influence of alcohol or illegal drugs. Contractor employees found to be under the influence of alcohol or illegal drugs during working hours will be immediately removed from duty. For the purpose of this provision, the threshold for being under the influence of alcohol or illegal drugs is the same as that established by current laws for vehicle operations. The Contractor is responsible for establishing the method(s) by which employees will be determined to be under the influence of alcohol or illegal drugs. 18. VEHICLE CONDITION AND MARKINGS All Contractor-owned vehicles shall be maintained in a neat, presentable, and operational condition as determined by the Contracting Officer or COR. Contractor vehicles shall be clearly marked so as to be distinguishable from Government Equipment. Markings shall include, but not limited to, the Contractor's name and telephone number on all equipment and vehicles used to carry out the requirements of the contract. Contractor vehicles will follow parking rules while on US government property and is subject to tow if illegally parked. 19. CONFIDENTIALITY The Contractor's personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to Contractor employees during performance of their daily duties, the Contractor shall obtain a signed "confidentiality certificate" from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request. 20. CONTRACTOR PERSONNEL The Contractor is completely responsible for all actions of their employees. All contractor personnel employed in the performance of this contract shall comply with all VA building regulations, policies, and guidelines while on the premises. Contractor personnel shall be free of body odor and wear clean clothing (uniforms as appropriate) while performing duties under this contract. The Contractor shall consider the clinical environment and instruct/train their personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as human secretions, blood, barium, etc. Contractor personnel shall take appropriate precautions while performing duties applicable to this contract. 21. INSURANCE The Contractor shall procure and maintain for the entire contract period, Workmen's Compensation and employers Public Liability Insurance in accordance with laws of the State of Florida. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of Insurance Certification with appropriate coverage, no later than ten (10) calendar days after notice of award. The contractor will notify the VA immediately of any changes in insurance coverage. Failure to submit documentation regarding the above insurance requirement shall be grounds to terminate the contract for default. 22. CHANGES TO CONTRACT: The contracting officer is the only person authorized to modify this order. 23. METHOD OF PAYMENT: All invoices must be submitted electronically through the OB10/Tungsten System for the customer to certify through utilization of the OLC - On Line Certification System on a monthly basis. NOTE: Offerors submitting quotations on Equal items shall provide the Manufacturer's Name, Brand and Part Number for each item providing a quotation on. (vi) Delivery to VA Medical Center, 1481 West 10th Street, Indianapolis, IN 46202. (vii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, FAR 52.209-5DEV; 52.225-25; 52.216-1 (fill in: Firm Fix Price contract will be awarded), 52.232-2, VAAR 852-215-70, 852.233-70; 852.233-71 (viii) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price technically acceptable offer. (ix) 52.212-3 Offeror Representations and Certifications - Commercial Items- An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (o) of this provision. (x) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; FAR 52.210-75; 52.232-99dev; VAAR 852.203-70, 852.211-70; 852.232-72, 852.246-70, 852.252-70; 852.246-71 (xi) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.203-6; 52,204-10; 52.209-6; 52.212.5 are considered checked and are applicable to this acquisition: 52.203-6, 52.219-28, 52.222-3 , 52..222-19, 52.222-21; 52.222-26; 52.222-35, 52.222-36, 52.222-37, 52.225-1, 52.225-13; 52.232-34 (xii) n/a (xiii) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xiv) RESPONSES ARE DUE Wednesday, March 4, 2015, by 5:00 p.m. eastern standard time (est). Electronic offers will be accepted; submit to- Kellie Konopinski, [email protected]. (xv) Point of contact for this solicitation is Kellie Konopinski, 734-222-4330 or e-mail [email protected]. All Inquires must be in writing.