This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This acquisition is being conducted in accordance with (IAW) FAR 13.5 Test Program for Certain Commercial Items. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items; the Solicitation number is W52P1J-15-T-LD01. The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60. This procurement is a 100% total small business set-aside in accordance with FAR Subpart 19.5, Set-Asides for Small Business. The NAICS code for this requirement is 448210; the size standard is $27,500,000.00. DESCRIPTION OF REQUIREMENT: The Government anticipates issuing a 3 year (1 base year plus 2 option years) Blanket Purchase Agreement (BPA) to the contractor whose response to this RFQ is IAW the terms and conditions included in Attachment 0002 - Contract Clauses and are found capable of meeting the Government's requirement for a shoe truck at Pine Bluff Arsenal (PBA) IAW Attachment 0001 - SOW Shoe Truck. The contractor shall be required to furnish several styles of men's and women's protective footwear. The general specifications for each category are listed on Attachment 0003 - Price Evaluation Spreadsheet. The Vendor must complete the attached pricing sheet with the specifications of protective footwear being offered. No more than three suggested styles of non-conductive shoes may be submitted for consideration for any one category. Contractors shall carry approved protective footwear in a wide variety of sizes and widths. Vendor shall also submit tabular documentation that rates the outsole of each style of personal protective footwear. At a minimum, the outsoles shall be rated on their ability to withstand the following: i. Oil ii. Water iii. Abrasion iv. Metal chips v. Chemicals vi. Heat vii. Slipping The completed pricing sheet shall be submitted with Vendor's quotation along with one manufacturer's brochure for each style of footwear on the sheet. An electronic copy of all quotation material is required. The pricing sheet shall remain in Microsoft Excel format; all other materials shall be submitted in Portable Document Format (PDF). An invoice shall be submitted by the contractor on the 1st of each month, for payment of the previous month's shoe purchases. In the event the 1st falls on a weekend or observed holiday as specified in clause PB 52.000-5322 of Attachment 0002 - Contract Clauses, the contractor shall submit the invoice on the next business day. Upon receipt and validation of an invoice by the Ordering Official totaling under $25,000, the Contractor will be provided with a current International Merchant Purchase Authorization Card (IMPAC) credit card number as the payment method for the shoes issued. For all invoices totaling $25,000 or more, the Contractor shall submit an invoice to the Contract Specialist to perform a BPA Call Order. Once the BPA Call Order is complete the contractor shall submit a combo invoice/receiving report for all such sales slips to the Contract Specialist through the Wide Area Workflow (WAWF) system. LIST OF ATTACHMENTS: Attachment 0001 - SOW Shoe Truck. Attachment 0002 - Contract Clauses Attachment 0003 - Price Evaluation Spreadsheet DELIVERY INFORMATION/PLACE OF PERFORMANCE: Delivery of shoes is FOB Destination to Pine Bluff Arsenal, BLDG 32-070, Mobile Equipment Complex, Pine Bluff Arsenal, Pine Bluff, AR, 71602-9500. Routine Services shall be provided to PBA once every other week for the base year and each exercised option year. Each visit to PBA shall be for a 2 hour period from 9:00AM to 11:00AM local time on each date specified in the resultant BPA. Emergency services may be required within 48 hours of request. EVALUATION FOR AWARD: In accordance with FAR 12.602, streamlined evaluation procedures will be utilized for this procurement. Award will be made to the offeror who provides the lowest total evaluated price, who is deemed responsible, and who is compliant with all the requirements of this solicitation, to include submission requirements listed under quote mark Quote Submission Requirements quote mark below. Award will be made on a Firm Fixed Price basis. Price evaluation is as follows: 1. The offeror will enter unit prices for all shoe styles for the base year and each evaluated option year on the Price Evaluation Spreadsheet's first tab titled Summary of Unit Prices. All unit prices shall be binding. 2. The Government reserves the right to require submission of any data necessary to validate the reasonableness of an offer. 3. Based on procurement history, the majority of purchases have been for the 5 shoe styles found on the second tab of the Price Evaluation Spreadsheet titled Pricing Matrix. The Government will evaluate offers based on unit prices proposed for these 5 shoe styles on the base year and each evaluated option year. If an offeror fails to propose all of the unit prices for the base and evaluated option years, the Government may reject that offer as unacceptable. 4. For each proposal, the Government will calculate a weighted evaluated price by multiplying the proposed unit prices for the 5 shoe styles found on the second tab of the Price Evaluation Spreadsheet titled Pricing Matrix, by their respected weights, and summing their totals. The weight associated with each unit price, represents the likelihood among the most 5 prevalent shoe styles purchased, that an order, if placed, would be placed for that shoe style at the quoted unit price. 5. A Total Evaluated Price will be determined by summing the weighted evaluated prices for the 5 shoe styles found on the second tab of the Price Evaluation Spreadsheet titled Pricing Matrix for the base year and each evaluated option year. 6. Price Analysis shall be used to determine price reasonableness. Additional analysis techniques may be used as determined necessary by the Procuring Contracting Officer. These methods of evaluation may include the use of information/input from sources such as (but not limited to) other Government agencies and personnel. 7. As part of the evaluation, proposals may be reviewed to identify any significant unbalanced pricing found between the base year and evaluated option years. In accordance with FAR 15.404-1(g), i.e., Unbalanced Pricing, a proposal may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the Government. CLAUSES: See Attachment 0002 - Contract Clauses for the clauses which are applicable to this solicitation. QUOTE SUBMISSION REQUIREMENTS: Offerors shall submit quotes by completing Attachment 0003 - Price Evaluation Spreadsheet. In the event an offeror is not registered in the System for Award Management (SAM), the offeror shall fill-in and return FAR Clause 52.212-3 Offeror Representations and Certifications - Commercial Items located in Attachment 0002 - Contract Clauses. Offerors shall note that registration in SAM is required prior to award. All offerors are required to fill-in and return DFARS Clause 252.209-7993 (Deviation 2014-OO0009) located in the addendum of Attachment 0002 - Contract Clauses. For additional submission requirements, see section 4(a) through (e) of Attachment 0001 - SOW Shoe Truck. DEFENSE PRIORITIES AND ALLOCATION SYSTEM (DPAS) RATING: This requirement has a DPAS rating of DO-C9. DEADLINE FOR QUOTE SUBMISSION: Quotes are due on Tuesday, 8 December 2014, no later than (NLT) 1:30PM CT. Quotes shall be submitted electronically via e-mail to the Contract Specialist at
[email protected]. Quotes WILL NOT be accepted via the quote mark Start Offer/Bid quote mark process within the Army Single Face to Industry (ASFI) website. QUESTIONS: Questions shall be submitted in the same manner as quotes; electronically via e-mail to the Contract Specialist. Phone calls WILL NOT be accepted. NOTE: Interested offerors must submit any questions concerning this solicitation at the earliest time possible to enable the Contract Specialist to respond. CONTRACTOR SUBMITTED QUESTIONS AND ANSWERS: 1.) Our company manufactures footwear in Mexico, is this acceptable for this requirement? Answer: No, the Buy American Act applies to this requirement; therefore all footwear supplied under the resultant contract must be manufactured in the United States or by a qualifying country. ****UPDATE****The Berry Amendment supersedes the Buy American Act. Footwear provided under this requirement must be manufactured in the United States, and is not eligible to be provided by a qualifying country in accordance with (IAW) the Berry Amendment as found in DFARs 225.7002-1. 2.) Does the Government know the yearly quantity of shoes? Answer: No, due to the nature of this requirement the Government does not know the yearly quantity of each style of shoes/boots that will be purchased. 3.) Is the performance of this requirement at Pine Bluff Arsenal in Pine Bluff, AR or the Rock Island Arsenal in Rock Island, IL? Answer: The performance of this requirement is at Pine Bluff Arsenal in Pine Bluff, AR. 4.) How many customers does the shoe truck need to accommodate on a typical visit? Answer: Approximately 20-22 persons per visit. 5.) Attachment 0003 - List of Bid Styles. Will these be the only allowable items to be sold? Answer: Yes. 6.) In conjunction with question number 5, therefore, should we plan to quote the maximum of 3 per item number to offer the quote mark best selection quote mark ? Answer: Yes. 7.) In conjunction with questions 5 and 6, or after the program is awarded would we be asked to provide a style list of all of the USA made shoes and boots we can offer that do not exceed the maximum price threshold? Answer: No.