NATO International Competitive Bidding (ICB): Radio/Telephony Logging Recorder System and Radio Procurement (Mons, Belgium)

The NATO Communications and Information Agency (NCI Agency) intends to issue an Invitation for Bid (IFB) to provide an essential upgrade to the SHAPE Emergency Services (Fire, Police, and Security) Land Mobile Radio (LMR) and Telephony Logging Recorder System. The contractor will provide, install, and integrate into the existing radio/repeater architecture a Radio and Telephony Logging Recorder System that complements radio talk group functionality. Potential U.S. prime contractors must 1) be pre-approved for participation in NATO International Competitive Bidding (ICB) 2) be nominated to the bidders list by the U.S. Government. The reference for the IFB is IFB-NCIA-OC-15-05 and all correspondence concerning the IFB should reference this number. REQUIREMENT The requirement is to provide an essential upgrade to SHAPE Emergency Services Radio and Telephony Logging Recorder System based on the Motorola MCC 7500 IP and NRX technologies. The envisaged solution is based on the Motorola MCC 7500 IP logging recorder technology and must complement the radio and repeater talk group migration functionality being implemented at SHAPE. The solution must be able to record a variety of audio inputs, including analogue radio and telephone, traditional TDM digital telephone, and VoIP. The requirement is also to replace 20 unsupported Motorola portable radios with APX 6000 series devices. The envisaged solution is to supply, configure, and commission 20 Motorola APX 6000 radios into the existing SHAPE LMR network. These devices must be configured compatible with existing fleet to include OTAR, AES Encryption, and SmartZone operation. Bidders must be fully certified to configure and commission Motorola radio systems, including modification of the AES encryption modules (if necessary). All products must be delivered at NCIA CSU Mons and packed in original and intact manufacturer packaging. All products must be original and new (no refurbished products). BECOMING ELIGIBLE TO BID NATO ICB requires that the U.S. Government nominate U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidders list for this procurement, the firm must be approved for participation in NATO ICB. Firms are approved for NATO ICB on a facility-by-facility basis. The NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA. U.S. firms can download a copy of the U.S. NATO ICB application from the following website: http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email: - the title and/or solicitation number of the project - the name/phone/FAX/email of the point of contact for the bid documents After approval of your one-time NATO ICB application, the U.S. Department of Commerce (DOC) will then know to follow up by issuing a Declaration of Eligibility (DOE) for that project. NATO member governments use a DOE to nominate an approved firm to the bidders list for a particular NATO ICB project. IMPORTANT DATES: - Request from DOC that a DOE be issued (and, for firms new to NATO ICB, submit completed one-time NATO ICB application): 15 September 2015 - IFB issued (target): 21 September 2015 - Bid closing (target) : 02 November 2015 - Contract award (target): end of November 2015 - Estimated start of project: mid-December 2015