This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number HSCG44-13-Q-PC2159R. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-66. This procurement will be processed in accordance with FAR Parts 12. The North American Industry Classification System (NAICS) is 811310. The Small Business Administration (SBA) size standard is $7 million. This acquisition is a Brand Name Service Procurement. The Brand of Service is Liebert Power Products. This IS a Total Small Business Set-A-Side. The USCG Command, Control and Communications Engineering Center (C3CEN) located in Portsmouth, Virginia intend to award a Firm Fixed Price (FFP) Purchase Order Contract for a Service and Maintenance Agreement (SMA) for Uninterrupted Power Supply (UPS) Units located at Portsmouth, Virginia and Alameda, California. See the Justification for Other than Full and Open Competition (JOTFOC) and Schedule B below. *NOTE* The USCG/Government reserves the right to Award on an All or None Basis that is the Government may issue a Purchase Order (PO) to the Offeror that submits the Lowest aggregate price rather than issue a Purchase Order to each Offeror on the basis of the lowest Quotation on each item. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for these items. Requests for specifications and drawings will be disregarded. Any Offeror that can provide the services as an authorized service provider of Liebert Power Products are encouraged to provide a Firm Fixed Price Quotation in regards to this FedBizOps Solicitation. The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and the Best Value to the Government, price and other factors considered. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals in accordance with the Statement of Work by 19 June 2013 @ 7:00AM EST. Firm Fixed Price Proposals must be submitted on company letterhead stationery and must include the following information: (1) Cost Breakdown (including options), (2) Unit Price (including options), (3) Extended Price (including options), (4) Total Price (including options), (5) Payment Terms, (6) Discount offered for prompt payment, (7) Company DUNS and Cage Code. Email quotes to the POC Viki Frey, Contract Specialist,
[email protected]. Anticipated Award Date for the Purchase Order is 28 June 2013, this date is approximate and not exact. SCHEDULE B Line Item 1: Service and Maintenance Agreement (SMA) for Uninterrupted Power Supply (UPS) Units located at the D5 Command Center, 431 Crawford Street, Portsmouth, Virginia 23704. Tag # / Description / Model # / Annual PM Qty / Coverage Type 1326757 / NPower 65-80 / 37SA065A0C6L306 / qty 2 / Preferred 1326758 / Sealed Battery / 37BP065XMJ1BNS / qty 2 / Preferred 1326759 / MBC Slim LN Cab / 37MB0650AC61Q / qty 1 / Essential 1326760 / MBC Slim LN Cab / 37DU065C1A000 / qty 1 / Essential Period of Performance for Line Item 1: Base Year: 30 April 2013 through 29 April 2014 Option Period 1: 30 April 2014 through 29 April 2015 Option Period 2: 30 April 2015 through 29 April 2016 Line Item 2: Service and Maintenance Agreement (SMA) for Uninterrupted Power Supply (UPS) Units located at the D11 Command Center, USCG Bldg 51-2; Coast Guard Island, Alameda, California 94501. Tag # / Description / Model # / Annual PM Qty / Coverage Type 1327106 / NPower 65-80 / 37SA065C0C6BA24 / qty 2 / Essential 1327108 / Sealed Battery / 37BP065XMJ1BNL / qty 2 / Essential 1327107 / MBC Slim LN Cab / 37MB0650CC61N / qty 1 / Preferred 1329788 / MBC Slim LN Cab / 37DU065C2A000 / qty 1 / Preferred Period of Performance for Line Item 2: Base Year: 24 June 2013 through 23 June 2014 Option Period 1: 24 June 2014 through 23 June 2015 Option Period 2: 24 June 2015 through 23 June 2016 The Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and BEST VALUE to the Government, price and other factors considered. Email quotes to the POC Viki Frey, Contract Specialist,
[email protected]. STATEMENT OF WORK (SOW): The Contractor shall provide the Level of Service Maintenance as noted in the Schedule B for each specific Tag Number and Location. It is required that the technicians providing these Levels of Service on the items listed be a Qualified Technician to service those items and provide the Preventive Maintenance. They are to be Factory Trained Technicians. Travel: The Contractor will be required to travel to the locations listed in the Schedule B. The Contractor's Firm Fixed Price quote is to include Travel Expenses. Coverage Type: Level 1: - Guaranteed 4-hour response, Seven days a week. Twenty-four hours a day. - Emergency Service Labor and Travel Coverage - Parts Coverage - Preventative Maintenance visits scheduled Monday-Friday 8am-5pm Level 2: - Guaranteed 4-hour response, Seven days a week. Twenty-four hours a day. - Emergency Service Labor and Travel Coverage - Parts Coverage Preventative Maintenance visits scheduled at USCG convenience PROVISIONS / CLAUSES • The Following FAR Clauses and Provisions apply to this Acquisition: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Feb 2012) FAR 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2012) to include Alt I (Apr 2011). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Feb 2012) with the following addenda's. FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2013) FAR 52.217-5 -- Evaluation of Options (Jul 1990) - Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within thirty (30) days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed thirty-six (36) months. (End of Clause) FAR 52.219-6 -- Notice of Total Small Business Set-Aside (Nov 2011) The Following applies to Option Periods Only FAR 52.232-18 -- Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) The USCG/Government is not bound nor required to exercise any options of this Purchase Order Contract. FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (Dec 2012). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - SAM, contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov. • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Mar 2012) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (Mar 2007) FAR 52.222-35 -- Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793) FAR 52.222-37 -- Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-50 -- Combating Trafficking in Persons (Feb 2009) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-1 -- Buy American Act - Supplies (Feb 2009) FAR 52.225-13 -- Restriction on Certain Foreign Deliveries (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) • The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at ORCA accessed via https://www.acquisition.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. *PLEASE NOTE* Email quotes to the POC Viki Frey, Contract Specialist,
[email protected]. JUSTIFICATION FOR OTHER THEN FULL AND OPEN COMPETITION 1. Agency and Contracting Activity: U.S. Coast Guard Command, Control and Communications Engineering Center (C3CEN), 4000 Coast Guard Blvd, Portsmouth, VA 23703 2. Nature and/or description of the action being approved: Service Maintenance Agreement (SMA) for Uninterrupted Power Supply (UPS) Systems installed as USCG LANT located in Portsmouth, Virginia and PAC located in Alameda, California Area Command Centers. 3. Description of supplies or services required to meet the agency's needs (including the estimated value): Provide Service Maintenance Agreement for both LANT and PAC Area Command Centers UPS systems. Estimated Value: $55,000.00 (including all option periods) 4. An Identification of the statutory authority permitting other than Full and Open Competition: FAR 6.302-1(c) Application for brand-name descriptions. (1) An acquisition or portion of an acquisition that uses a brand-name description or other purchase description to specify a particular brand-name, product, or feature of a product, peculiar to one manufacturer. 5. A Demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited. Liebert Services customer engineers are factory trained specifically for components and parts associated with both Uninterrupted Power Supply systems at LANT and PAC Area. 6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under FAR 5.202 applies: Requirement shall be posted to FedBizOps as Brand Specific Service Procurement, with the statement that any interested Offeror's that feel they can provide these items as listed may provide a quote. 7. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable: Prices offered will be compared to previous acquisitions for the same service. 8. Description of Market Research conducted (see Part 10) and the results or a statement of the reason market research was not conducted: GSA website searches conducted for same/similar batteries - UPS12-210MR - conducted. The batter type located, but prices listed include battery only, not installation labor and disposal services for the old batteries. 9. Any other facts supporting the use of other than full and open competition: None at this time. 10. Listing of sources, if any, that expressed, in writing, an interest in the acquisition: Emerson Network Power 11. Statement of actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for supplies or services required: None at this time. 12. Contracting Officer's Certification: I certify that this requirement meets the Government's minimum need and that the supporting data, which forms a basis for this justification, is accurate and complete to the best of my knowledge. James A. Lassiter Contracting Officer 13. Evidence that any supporting data that is the responsibility of technical or requirements personnel. I certify this procurement meets the Governments minimum need and the supporting data which forms a basis for this justification, is complete and accurate to the best of my knowledge and belief Jennifer L. Barnes Technical Representative