X--Lodging and Meeting Space

The Bureau of the Census intends to procure lodging and meeting space accommodations in the Washington Metropolitan Area. Lodging is required for 30 participants for the Census Advisory Committee on Race and Ethnic Populations Meeting on the following dates: October 1, 2003 through October 3, 2003. Most participants will arrive on Tuesday, September 30, 2003 and depart on Saturday, October 4, 2003. Provide meeting rooms as follows: Tuesday, September 30: 1 General Session (64 hollow square, 100 perimeter), 5 Breakouts (15 hollow square, 25 perimeter); Wednesday, October 1: 1 General Session (64 hollow square, 100 perimeter), 5 Breakouts (15 hollow square, 25 perimeter); Thursday, October 2: 1 General Session (64 hollow square, 100 perimeter), 5 Breakouts (15 hollow square, 25 perimeter); Friday, October 3: 1 General Session (64 hollow square, 100 perimeter), 5 Breakouts (15 hollow square, 25 Perimeter); Tuesday, September 30th through Friday, October 3, 2003: 1 Office (2 round or 8’ tables); Wednesday, October 1 through Friday October 3 2003: 1 Breakout (Conference). September 30, 2003 will be setup day. A 24-hour hold is required on all meeting rooms. Provide AM and PM Refreshment Breaks for 46 participants in/near general session for October 1, 2, & 3, 2003. The accommodations must have the following: metro accessibility, full service restaurant and AV equipment. The Bureau of the Census reserves the right to conduct an on-site inspection of offered facilities. Award will be made on a best value basis in accordance with the Simplified Acquisition Procedures. Lodging rate must be equal to or less than Government per diem rate. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract and descriptive literature to Linda Vance via email to [email protected] or fax to 301-457-8465. Award will be made by Government Purchase Order. Closing date for receipt of proposals is June 11, 2003 by 4:30 PM.