Archival Services

** TIME EXTENSION THROUGH 4:00PM TUESDAY, SEPTEMBER 6, 2016*** This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13.5. This solicitation document and incorporated provisions and clauses are those in effect through August 15, 2016 Federal Acquisition Regulation revision, which includes the consolidation of all Federal Acquisition Circulars through 2005-89-1. This acquisition is an unrestricted solicitation and the NAICS code is 519120. This announcement constitutes the formal Request for Quote (RFQ) and NO additional written solicitation will be issued. It is the intent of the National Library of Medicine (NLM) to procure archival services for the History of Medicine Division's Archives and Modern Manuscripts Program. It is anticipated that ONE (1) labor hour contract award will be made from this solicitation and that the award will be made on or about September 9, 2016. It is anticipated that the awards from this solicitation will be for a twelve (12) month period of performance with the option for two additional twelve month periods. The period of performance begins on or about September 19, 2016. The offeror must complete Attachment 2 (SF1449) and specify the unit price quoted for each Item Number listed in Block 23 of SF 1449. The attached Contract Terms and Conditions shall be made a part of any contract awarded as a result of this RFQ [Attachment 3]. The attached Addendum to Terms and Conditions of Purchase Order shall be made a part of any purchase order awarded as a result of this RFQ [Attachment 3]. A final best-value analysis will be performed taking into consideration the results of the technical evaluation, price analysis, and adequate resources to respond to the Government's need. The Government reserves the right to make an award to the best value of the Government, technical merit, price, and other factors considered. The NLM reserves the right to make a single award, multiple awards, or no award at all as a result of this RFQ. In addition, the RFQ may be amended or cancelled as necessary to meet NLM's requirement. Vendor shall furnish services, qualified personnel, material, equipment and/or facilities as needed to perform the work as stated on Statement of Work (SOW). ****The Statement of Work and Evaluation Criteria of this requirement are included in the Attachments Section of this solicitation in a single file as Attachment 1. All proposals received via eCPS by September 6, 2016 at 4:00 PM will be considered by NLM. The National Library of Medicine (NLM) requires proposals to be submitted via eCPS.: 1) Electronic copy via the NLM electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov/NLM. All submissions must be submitted by 4:00 PM Eastern Time on September 6, 2016. Vendors must submit questions via email to [email protected], must include "NIHLM2016874MM" in the subject line. The deadline for vendors to submit questions is noon on Wednesday, August 31, 2016. For directions on using eCPS, go to https://ecps.nih.gov/NLM and click on "How to Submit." NOTE: To submit your electronic proposal using eCPS, all offerors must have a valid NIH External Directory Account, which provides authentication and serves as a vehicle for secure transmission of documents and communication with the NLM. The NIH External Directory Account registration process may take up to 24 hours to become active. Submission of proposals by facsimile or e-mail is not accepted. Firms interested in responding to this notice must be able to provide the professional services required by NLM. The offeror shall include all information necessary to document and/or support the qualification criteria in one clearly marked section of its proposal. All responses from responsible sources will be considered. Inquiries regarding this procurement may be made via email to Maryann Meza, Contract Specialist [email protected]. Please include the solicitation number "NIHLM2016874MM" in the subject line. Solicitation Provisions Incorporated by Reference [FAR 52.252-1, February 1998] This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contract Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its proposal. In lieu of submitting the full text provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its proposal. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.acquisition.gov. Vendor shall comply with all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this order. Full text of clauses and provisions are available at Federal Acquisition Regulations (FAR). The following clauses and provisions shall apply to this acquisition and maybe obtained from the web site: FAR 52.212-1, Instructions to Offerors-Commercial Items (April 2014), FAR 52.212-2, Evaluation-Commercial Items (October 2014). Offerors are advised to provide with their offer a completed copy of the following provisions: FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (March 2015)-With DUNS Number Addendum [52.204-6 (July 2013)]. The following FAR clauses apply to this acquisition: FAR 52.214-4, Contract Terms and Conditions-Commercial Items (December 2014)-With Addenda [Stop Work Order, FAR 52.242-15 (August 1989) and Year 2000 Compliance (July 1997)]; FAR 52.217-5, Evaluation of Options (July 1990); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (March 2015), as well as the following clauses cited therein: FAR 52.222-41, Availability of Funds (April 1984); ); FAR 52-232-7 Payments under Time-and Materials and Labor-Hour Contracts (Aug 2012); FAR 52.242-15, Stop Work Order (August 1989) with Alternate I (April 1984); FAR 52.242-17, Government Delay of Work (April 1984); NLM (RC)-Rights in Data- Special Works (November 1988), and FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (July 2013).