This "Sources Sought Notice" is to determine sources for providing bed rentals. This is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. This is not a request for bids, quotes, or proposals. All responsible sources may submit a capability statement which shall be considered by the agency. The responses to this announcement will assist in determining the socio-economic set aside if feasible. The Veterans Administration is required by Public Law 109-461 to give first priority to SDVOSB and VOSB concerns if there should be sufficient firms available to compete under a set aside. If insufficient veteran owned and small business response is received to establish the basis for setting this action aside for other than large business participation then the action will be advertised as full and open competition, in which case, all interested parties responding shall be eligible to bid. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Interested parties submitting a response to this inquiry must include the following information: name and address of company; business size (large or small); identify applicable socioeconomic categories and any pertinent information which demonstrates firms ability to meet the above requirement. All responses shall be submitted no later than September 21, 2016 at 9:00am EST. Responses shall be emailed to:
[email protected]. 1. SCOPE OF WORK: The contractor shall provide rental bariatric equipment to the Richmond VA Medical Center (RVAMC), 1201 Broad Rock BLVD, Richmond, VA 23249, for the sole purpose of patient care for our residents and are within defined time frames for services. 2. RENTAL EQUIPMENT SPECIFICATIONS: The following items are SIZEWISE for Brand Name or Equal comparison. The following salient characteristics are essential, significant and functional to the Government's requirements: a. (FLEXRPA2) - FLEX PACKAGE BED/LAL MATTRESS/MOBILITY ITEM COMBO - Bari Rehab Platform2 with RSS & Choice of Air Support Surface (BigTurn-Pulsate-MightyAir) with (1) Mobility Item BARI REHAB PLATFORM2 - 80" & 86" Fully Electric Bed, One Step Lock Brake System & Steer, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (3 Stage Bed Exit Alarm/Nurse Call Interface and Scale with 30 Day Weight History & Protocol Timer), Electronic Emergency CPR Bed Flat, Removable 3 Position Side Rails - Up, 45° and Down, 39/48" Expandable Seamless Mattress, Head Angle Indicator (V.A.P), Deck Low 15": Deck High 30", Sleep Deck Width Retractable from 48" to 39", Electronic Bed Control with Emergency CPR , 1,000 lb. Weight Capacity. b. (BSWRP2) - BARI REHAB PLATFORM2 - Fully Electric Bed, One Step Lock Brake System & Steer, Cardiac Chair Position, Trendelenburg and Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Pressure Redistribution Mattress, Head Angle Indicator (V.A.P), Deck Low 15": Deck High 30", Sleep Deck Width Retractable from 48" to 39", Available in Two Sleep Lengths : 80" and 86", 1,000 lb. Weight Capacity c. (EVO) - EVOLUTION - Fully Electric Bed, 35" Standard Width, Trendelenburg & Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Independent Lock-Out Feature and Bed Functioning Controls at Foot End & Hand Control, High Impact Head/Foot Boards and Side Rails, Deck Low 9": Deck High 31", Sleep Deck Width 35" and Sleep Deck Length 82", 600 lb. Weight Capacity d. (PUL35) - SW PULSATE - 35" Mattress System with Two Modes of Therapy Static/Immersion LAL & Pulsation LAL, 1740 LPM True Low Air Loss, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Utilizes automatic pressure adjustment in zoned areas of the body for superior pressure redistribution as well as patient comfort. The static mode promotes proper envelopment and immersion to effectively manage the microclimate, while the pulsation mode adds a gentle stimulation action that aids in the increase of capillary blood flow to the skin. Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2" Foam Base for Comfort and Security, CPR Emergency Feature, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 600 lb. Weight Capacity e. (SFPUL35) - SAPPHIRE PULSE 35" - Two Modes of Therapy Static LAL & Pulsation LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2"Foam Base for Comfort and Security, Fowler Feature for Seat Inflation when Head is Elevated, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, Static Mode Diffuses 100 Liters of Air Per Minute, 600 lb. Weight Capacity f. (ALT35) - SW ALTERNATE - 35" Mattress System with Two Modes of Therapy Static/Immersion LAL or Alternating LAL Capable with 8 Comfort Settings, Variable Cycle Times from 3 Min. to 20 Min. in One Minute Increments, 1 in 3 Alternation, 1740 LPM True Low Air Loss, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2" Foam Base for Comfort and Security, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" Standard Width, 600 lb. Weight Capacity g. (RO35) - SW ROTATE - Full Body Continuous Lateral Rotation LAL Therapy, Three Modes of Therapy Rotation LAL, Pulsation LAL, and Static/Immersion LAL, 1740 LPM True Low Air Loss, Independent Adjustable Left/Right Rotation Up to 40? or 40+ Degrees, Cycle Times 1-30 Minutes in One Minute Increments, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built in 3" Air Base for Comfort and Security, CPR Emergency Feature, Percussion/Vibration Module Optional, Percussion and vibration therapy is used to help breakup thick secretions in the lungs by repeatedly stimulating the chest wall. Percussion and vibration therapy module can be programmed to focus on one, two or all three zones of the back, targeting the movement of the fluid in the patient's lungs. The programmable therapy cycle can be set for five, ten or twenty minutes with options for percussion, vibration or both. Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" Width/80" Length, 600 lb. Capacity h. (APC) - PERCUSSION/VIBRATION MODULE - Add on Feature for the SW Rotate Mattress System, Three Zones of Therapy, with Adjustable Intensity Settings, Eight Adjustable Speed Settings, Program Timed Settings of 5, 10, or 20 Minutes, Automatic and Manual Stop Controls i. (ICU2) - ICU² - CRITICAL CARE BARIATRIC BED - Fully Electric Bed, One Step Lock Brake System & Steer, Trendelenburg/Reverse Trendelenburg Functions, Cardiac Chair Position, Integrated Rest Secure System (Bed Exit Alarm/Nurse Call Interface and Scale), Removable 3 Position Side Rails - Up, 45° and Down, Head Angle Indicator (V.A.P), Sleep Deck Width Retractable from 48" to 39", Available in Two Sleep Lengths : 80" and 86", Percussion/Vibration Therapy, Full Body Lateral Rotation LAL Therapy, Three Modes of Therapy Rotation LAL, Pulsation LAL, and Static LAL, Independent Adjustable Left/Right Rotation Up to 40? or 40+ Degrees, Cycle Times 1-30 Minutes in One Minute Increments, Lock Out Controls, Power Failure/Low Pressure Audible and Visual Alarms, Built in 3" Air Base for Comfort and Security, CPR Emergency Release, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, Power Drive j. (IM35) - SW IMMERSE - Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2" Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 35" x 80" x 10", 600 lb. Capacity k. (IM39 or IM 48) SW IMMERSE BARIATRIC (39" or 48") Specifically Designed for Patients Undergoing Surgical Repair of Pressure Ulcers, Immersion Mode Promotes Proper Envelopment and Immersion to Effectively Manage Microclimate, Indicated for the Prevention and Treatment of Pressure Ulcers, Full Thickness Burns, Skin Grafts and Reconstructive Flaps, SW Immerse is a Full Mattress Replacement with Two Therapy Modes: Pulsation w/LAL and Immersion w/LAL, Adjustable Pulsation Cycle Times with Feedback Sensor for Optimal Pressure Settings, Auto Firm, Auto Fowler Feature, Power Failure/Low Pressure Audible and Visual Alarms, Built-in 2" Foam Base for Comfort and Security, CPR Emergency Feature for Rapid Deflation, Waterproof, Vapor Permeable, Low Friction and Shear Top Cover, 39" or 48" x 80" x 10", 1,000 lb. Capacity All equipment must be inspected by Biomed personnel prior to placing in service. FDA compliance and meet the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80" in length must have equivalent size mattresses. Mattress covers for low air loss mattresses will be replaced monthly. The Contractor is to remove trash and all debris from installation and packing materials. Operator Manuals to be provided to users and Service maintenance to be provided as needed on rental equipment. 4. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: Provide 7 day a week, 24 hour a day delivery service, including emergency deliveries within 4 hours. Provide a point of contact for doctors, physicians and nurses who may have questions about the best piece of equipment for a patient with special injury. 5. MAINTENANCE: Vendor will provide manufacturer's cleaning instructions and insure all rental property is cleaned and decontaminated prior to bringing to VAMC RICHMOND and must be tagged with name of Vendor for ownership/identification purposes. 6. TRAINING/IN-SERVICE: Unlimited Operator Training to be conducted to staff on proper use of equipment upon request. 7. DELIVERY LOCATION: RICHMOND VA Medical Center, 1201 Broad Rock Blvd, Richmond, VA 23249 8. SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, delivery is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible.