CANCELLATION NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation number is HSHQDC-11-Q-00000 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-51. The associated North American Industrial Classification System (NAICS) code for this procurement is 337127 with a small business size standard of 500.00 employees. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2011-05-06 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Multiple shipping information. The DHS Office of Procurement Operations requires the following items, Meet or Exceed, to the following: LI 001, PRIMARY TASK CHAIRS: MESH SEAT AND BACK (Specifications set forth in Attachment 002) Delivery Destination: 7th and D Street Washington, DC 20258., 67, EA; LI 002, PRIMARY TASK CHAIRS: PADDED SEAT AND BACK (Specifications set forth in Attachment 002) Delivery Destination: 7th and D Street Washington, DC 20258., 67, EA; LI 003, PRIMARY TASK CHAIRS: MESH SEAT AND BACK (Specifications set forth in Attachment 002) Delivery Destination: 3801 Nebraska Avenue (NAC)Washington, DC 20258., 5, EA; LI 004, PRIMARY TASK CHAIRS: PADDED SEAT AND BACK (Specifications set forth in Attachment 002) Delivery Destination: 3801 Nebraska Avenue (NAC)Washington, DC 20258., 5, EA; LI 005, GUEST CHAIRS (See Specifications set forth in Attachment 002) Delivery Destination: 7th and D Street Washington, DC 20258., 40, EA; LI 006, CONFERENCE ROOM CHAIRS (See Specifications set forth in Attachment 002) Delivery Destination: 7th and D Street Washington, DC 20258., 8, EA; LI 007, Delivery, Assembly of Equipment and Removal of Chair Shipping and Assembly Materials for 144 Primary Task Chairs, 40 Guest Chairs and 8 Conference Room Chairs. (Removal is to include boxes, plastic wrap and any other ancillary items not required for the operation of the chairs)., 1, EA; LI 008, OPTIONAL CLIN - PRIMARY TASK CHAIRS: MESH SEAT AND BACK (Specifications set forth in Attachment 002) Delivery Destination: To Be Determined., 50, EA; LI 009, OPTIONAL CLIN - PRIMARY TASK CHAIRS: PADDED SEAT AND BACK (Specifications set forth in Attachment 002) Delivery Destination: To Be Determined., 50, EA; LI 010, OPTIONAL CLIN - GUEST CHAIRS(Specifications set forth in Attachment 002) Delivery Destination: To Be Determined., 100, EA; LI 011, OPTIONAL CLIN - CONFERENCE ROOM CHAIRS (Specifications set forth in Attachment 002) Delivery Destination: To Be Determined., 40, EA; LI 012, OPTIONAL CLIN - Delivery, Assembly of Equipment and Removal of Chair Shipping and Assembly Materials for 144 Primary Task Chairs, 40 Guest Chairs and 8 Conference Room Chairs. (Removal is to include boxes, plastic wrap and any other ancillary items not required for the operation of the chairs)., 1, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Office of Procurement Operations intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Office of Procurement Operations is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected]. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Offeror must be registered in the Central Contractor Registration (CCR) database before an award can be made to them. If the offeror is not registered in the CCR, it may do so through the CCR website at http://www.ccr.gov. Delivery must be made within 30 days or less after receipt of order (ARO). The offeror must provide within its offer the number of days - not to exceed 30 - required to make delivery after it receives a purchase order from the buyer. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at http://www.acqnet.gov/far. Interested offerors must submit any questions concerning the solicitation by COB Tuesday May 3, 2011. Questions can be submitted by using the "Submit a Question" button. Questions submitted after COB Tuesday May 3, 2011 may not be considered. Responses to offeror questions will be posted by COB Wednesday May 4, 2011. Quotations will be evaluated on the basis of Lowest Price-Technically Acceptable. Primary Task Chairs, Guest Chairs and Conference Room Chairs must meet desired specifications. Please refer to Attachment 002 in order to determine what specifications constitute acceptable products.