AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 40379068SB and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99. The associated North American Industrial Classification System (NAICS) code for this procurement is 0 with a small business size standard of 0.00 employees. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2018-08-23 11:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Fruitland, NM 87416 The Bureau of Indian Affairs requires the following items, Meet or Exceed, to the following: LI 001: Contractor will provide preventive maintenance on 4 copier machines when called upon. 100% repairs which include part, labor and delivery of toners.Machine 1: Konica Minolta - 65RE: SN: A5YN017009057 Average copies per month 24415 Black, no color. (current meter: 516154) Period of Performance: One year from the date of award Preventive Maintenance Includes: Includes 100% parts, labor and toner. No paper and Staples. In order to provide emergency services, vendor must be located within 30 miles of the school for response time of one hour., 12, months; LI 002: Contractor will provide preventive maintenance on 4 copier machines when called upon. 100% repairs which include part, labor and delivery of toners.Machine 2: Konica Minolta - 65RE: SN: A5YN017009739 Average copies per month 18692 Black, no color. (current meter: 384432) Period of Performance: One year from the date of award Preventive Maintenance Includes: Includes 100% parts, labor and toner. No paper and Staples In order to provide emergency services, vendor must be located within 30 miles of the school for response time of one hour., 12, months; LI 003: Contractor will provide preventive maintenance on 4 copier machines when called upon. 100% repairs which include part, labor and delivery of toners.Machine 3: HP477DW - SN: CN6lCBXOCZ Average copies per month 219 Black and 784 color. (current meter: 5401 black and 16506 color) Period of Performance: One year from the date of award Preventive Maintenance Includes: Includes 100% parts, labor and toner. No paper and Staples In order to provide emergency services, vendor must be located within 30 miles of the school for response time of one hour., 12, months; LI 004: Contractor will provide preventive maintenance on 4 copier machines when called upon. 100% repairs which include part, labor and delivery of toners.Machine 4: HP477DW - SN: CN6lCBX0FP Average copies per month 435 Black and 646 color. (current meter: 9513 black and 14132 color) Period of Performance: One year from the date of award Preventive Maintenance Includes: Includes 100% parts, labor and toner. No paper and Staples In order to provide emergency services, vendor must be located within 30 miles of the school for response time of one hour., 12, months; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Bureau of Indian Affairs intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Bureau of Indian Affairs is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at
[email protected]. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or
[email protected] of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.