*Refer to the attachments for the complete detail General Overview: The Uniformed Services University of the Health Sciences (USU), located in Bethesda, MD, has a requirement for annual maintenance on BD LSR II Flow Cytometer (Product No. 345383 | S/N H47100085). The USU is the only Federal health sciences university and we are committed to excellence in military medicine and public health during peace and war. We provide the Nation with health professionals dedicated to career service in the Department of Defense (DoD) and the United States Public Health Service (PHS) and with scientists who serve the common good. We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda. Additional information regarding USU and its mission can be found on our website: www.usuhs.mil. This is a combined synopsis/solicitation for commercial items in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quotes (RFQ) for commercial items in accordance with the procedures of FAR Part 12 Acquisition of Commercial Items and Part 13 Simplified Acquisition Procedures. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular FAC 2005-83-2-2 08032015, effective August 5, 2015 and Defense Federal Acquisition Regulation Supplement (DFARS), effective June 26, 2015. This requirement is set-aside for small business concerns under North American Industry Classification System (NAICS) Code 811219 Other Electronic and Precision Equipment Repair and Maintenance with a size standard of $20,500,000. In order to be eligible for award, offerors must be registered on SAM.gov with completed Representations & Certifications (Reps & Certs). Offerors not registered on SAM.gov with completed Reps & Certs will not be eligible for award. Offerors interested in responding to this requirement must provide a quote for annual maintenance on BD LSR II Flow Cytometer (Product No. 345383 | Serial No. H47100085), which at a minimum, meets the specifications listed below. A single, two-year, firm-fixed price (FFP) purchase order (PO) will be issued. The past purchase order detail is as follows: PO No.: HU0001-14-M-0374 Awardee: The Remi Group LLC Award Amount: $13,240.80 Award Detail: BD LSR II Special Maintenance A copy of this award is not available for viewing. Specification: USU will use the following, not as exclusive requirements but, as illustrative requirements. The following requirements will be factored into our Best Value evaluation: The more of the following an interested offeror can offer, the more highly its quote will be evaluated for the Technical factor. USU has the following desired specifications for the annual maintenance on BD LSR II Flow Cytometer (Product No. 345383 | S/N H47100085), which includes BD Laser SAPPHIRE 488-20 Blue (Product No. 642084 | S/N NO-SERIAL-3516), BD Laser CUBE 405-50C Violet (Product No. 642079 | S/N NO-SERIAL-3518), and BD HeNe Laser (Product No. 337786 | S/N NO-SERIAL-3517): a. Annual total of 2 PMs; b. Unlimited service calls and remedial repairs; c. Fully cover all replacement parts and labor; d. Contractor must be able to work with the OEM upon USU's request; e. Contractor's initial response time to all service calls within 48 hours (excluding Saturdays, Sundays, and Federal holidays); f. Contractor's repair time within six business days (excluding Federal holidays); g. Contractor must be available to work during Government's normal business hours: Monday through Friday from 7:30A ET to 4:00P ET (excluding Federal holidays); h. The quality of all work must confirm to the highest standards in the relevant profession trade or field or endeavor. All work must be performed in accordance with OEM specifications and the equipment must perform to 100% OEM factory specifications; i. All service technicians who will service the equipment must be OEM factory trained and certified or exemplify the equivalency; j. All issues must be resolved within two weeks (14 calendar days); k. Contractor must coordinate all service calls with the USU end-users and USU Technical Service Branch (TSB) before and after all services performed. Contractor must provide a written or electronic service field report, detailing all parts and labor; and l. Contractor must keep track of all required PMs and it is the responsibility of the contractor to remind USU of all PMs. Contract must initiate the schedule of all PMs with the end-users and USU TSB. The period of performance (PoP) is October 1, 2015 to September 30, 2016 for the base year and October 1, 2016 to September 30, 2017 for the one option year. Offerors must refer to the attached Statement of Work for full requirements detail. Offerors must detail whether or not they can fulfill our requirements. Offerors responding to this requirement must provide pricing, at a minimum, for the following contract line item numbers (CLINs)*: * Refer to the attached CLIN Structure spreadsheet. Please note there are two sheets to be completed in the Excel file. In order to be considered for award, offerors must provide a quote for all CLINS listed. Evaluation / Award Detail: The Government intends to issue a single, firm-fixed priced (FFP) purchase order (PO) to the offeror representing the best value to the Government based on the evaluation factors listed below. Evaluation factors are listed in order of importance, with most important listed first. The Government will conduct a trade-off between price and non-price factors. The Government is not required to award to the lowest priced offeror or the offeror quoting the highest technically rated item. The government reserves the right to award without discussions. Evaluation Factors (in order of importance): 1. Technical. Offerors must provide literature, which demonstrates the capabilities of the quoted service(s). At a minimum the literature must demonstrate that the quote meets USU's requirements. The Government reserves the right to utilize technical (e.g. trade magazines) and customer reviews/references as part of the technical evaluation. 2. Corporate Experience. Offerors are required to provide a narrative of their corporate experience in maintaining the required units. 3. Price. Offerors must include all applicable costs, e.g. parts, labor, travel, etc., in the quote. The total quoted price for all components will be the evaluated price. Offerors must include their preferred method of payment (DFAS EFT or GPC Visa Card). USU prefers to make payment(s) using the Visa Government Purchase Card (GPC), unless it would incur additional service charges. 4. Past Performance. The Government may evaluate the offeror's present and past performance on similar tasks within the past three years. Offerors must provide two (2) customer references for similar work performed. The Government reserves the right to select which reference(s) to contact and whether or not to contact the reference(s) at all. The following information must be provided for each reference: a. Name of client and address; b. Name of current PoC, including title, phone number, and email address; c. Contract number, if available; d. Contract value (total cost); e. Contract period of performance (PoP); and f. A clear description of the service provided. In addition to providing the product literature, offerors must also submit a copy of the completed CLIN Structure spreadsheet* in the quote package. Those offerors who fail to provide this copy in the quote package may be deemed nonresponsive. * Refer to the attached CLIN Structure Excel file for the replica of this CLIN structure table. Please note there are two sheets to be completed in the Excel file and returned as part of your quote package. The Federal Government prefers not to use third-party-payment merchants, e.g. PayPal, to exchange currencies. This is because these merchants can mask the actual merchant/vendor and impede the Government's effort to promote transparency. If these third-party-payment merchants must be used, offeror must include a compelling justification in the quote package. This will be considered as a part of the Price evaluation factor. The units are located in Bethesda, MD. See attached list for applicable provisions and clauses for this requirement. Offerors must submit a copy of completed Required Provisions. Failure to do so may result in the quote package being deemed nonresponsive. Offerors must also submit the following required provisions with their quote: a. Completed copy of provision 252.209-7992 b. Completed copy of provision 52.222-48 Quotes must be valid through September 30, 2015. Deadlines: Questions/clarifications regarding this solicitation must be submitted via email to
[email protected] by 2:00PM ET on August 20, 2015. Any question received after 2:00PM ET on August 20, 2015 will not be answered. Questions will not be answered over the phone or submitted by any other means. All questions will be answered in an amendment to the solicitation posted on or around August 24, 2015. Quote packages are due by 10:00PM ET on August 26, 2015. Quotes must be submitted via email to
[email protected]. Quotes will not be accepted by any other means. Late quotes will not be considered. Quote packages should include a cover sheet that provides the following information: a. Official Company Name; b. Point-of-contact (PoC), including name, email address, and phone number; c. DUNS Number; and d. Statement that acknowledges the latest amendment number-only if an amendment had been issued for this RFQ.