Solicitation Number: W52P1J-17-R-SDDC-UTV Notice Type: Combined Synopsis/Solicitation Closing Date and Time: 1500 Central Time, 28 February 2017. Purchasing Agency: Army Contracting Command - Rock Island (ACC-RI) 100% small business set aside under North American Industry Classification System (NAICS) 441228 - Motorcycle, ATV, and All Other Motor Vehicle Dealers 1. This is a combined synopsis/solicitation for commercial services and items prepared in accordance with (IAW) Federal Acquisition Regulation (FAR) 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. The Government reserves the right to award no contract at all, depending on the quality of responses, prices submitted, and the availability of funds. 2. Solicitation W52P1J-17-R-SDDC-UTV is issued pursuant to FAR 13.5 which authorizes the use of simplified procedures for the subject acquisition. The Army Contracting Command - Rock Island (ACC-RI) hereby requests proposed pricing for Polaris RANGER Utility Vehicles (UTV) annual maintenance, un-forecasted repairs, and repair parts as described in the Performance Work Statement, dated 16 February 2016 (PWS) - Attachment 0001. This requirement supports the Surface Deployment and Distribution Command (SDDC) 597th Transportation Brigade. 3. Place of Performance. The Contractor shall provide pick-up and delivery of UTVs at Fort Eustis, VA. The Contractor shall perform required annual maintenance and service-call repairs at its own facility. Contractor shall also provide delivery of spare part kits and repair parts to: Fort Eustis, VA 23604, Building 2702, Washington Blvd. Government Point of Contact: Mr. Don Sciria, office (757) 878-2852, cell 757 281-9317, email:
[email protected]. Additional information for pick-up/delivery can be found in the PWS. 4. Commercial services and items shall be delivered in accordance with (IAW) the PWS, dated 16 February 2017 (Attachment 0001). The Government intends to award a Firm-Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract to the responsible Offeror with the lowest proposed price. The subject contract will include three option periods and an option to extend services for up to six months IAW FAR 52.217-8. Option periods are considered ordering periods under this IDIQ contract vehicle: Base Period: XX Month 2017 through XX Month 2018 Option Period 1: XX Month 2018 through XX Month 2019 Option Period 2: XX Month 2019 through XX Month 2020 Option Period 3: XX Month 2020 through XX Month 2021 Option to Extend: XX Month 2021 (Not to Exceed 6 Months) *This solicitation includes three (3) one-year evaluated option periods. If the Government exercises the option to extend services for up to six months IAW FAR 52.217-8, Option Period 3 pricing will be utilized. The Government reserves the right not to exercise the options for any reason, including but not limited to, unsatisfactory performance. Contractors will be required to provide pricing for each option/ordering period.* 4.1. Task Order Guidelines: The Contractor shall perform IAW the specified Government issued task orders. A task order is the only official document to be used by the Government to request services from the Contractor for the requirements described in the attached PWS. The Contracting Officer is the only individual authorized to issue task orders. Each task order will clearly describe the period of performance to accomplish the required services. 4.2 Task Order Flexibility: It will be imperative for the Contractor to remain flexible to accommodate increased workloads based on the issuance of new task orders from the Contracting Officer. 4.3 Other relevant information shall always be in writing and shall be addressed to the Contracting Officer or the Contracting Officers Representative (COR). 4.4 Task Orders will be issued under the base award IDIQ contract for annual maintenance, repair parts, and un-forecasted repairs as they occur. The Contractor is not authorized to commence work prior to the issuance of a signed task order by the Contracting Officer to begin work. No unfunded and/or optional tasks will be allowed under this contract. 4.5 Task orders or modifications to the task orders will be issued by electronic commerce. 5. The guaranteed minimum dollar amount of this contract is $5,000.00. The maximum value for this entire procurement will be $150,000.00. There is no guarantee that the Government will order the maximum value under this procurement. An award under this solicitation in no way obligates the Government to place additional task orders beyond the guaranteed minimum amount. Task Order 0001 will be awarded at time of base award. 6. The solicitation closing date and time is 28 February 2017 at 1500 Central Time. Responses to this solicitation shall be submitted electronically only to Ms. Carly Goede at
[email protected] and Mr. Corbin De La Cruz at
[email protected]. Late proposals may be rejected. INSTRUCTIONS TO OFFERORS 7. It is the Government's intent to award one single award, FFP IDIQ type contract with a base performance period of one year, three one-year option periods, and option to extend services for up to six months IAW FAR 52.217-8. Base and option periods are considered ordering periods under the IDIQ contract vehicle. Task orders will be executed using the proposed prices for the given period of performance. IE: If a task order is awarded during Option Period 1, the task order will utilize contractor proposed pricing for Option Period 1. 8. Offerors shall submit proposed prices in the cells highlighted in YELLOW of Attachment 0002 - Price Matrix. Failure to provide pricing for requested CLINs is unacceptable and may render the Offeror ineligible for award. Additional guidance can be found in Attachment 0002 - Price Matrix. Note: The USG reserves the right not to award any/or all CLINs. COMPETITION & EVALUATION 9. Award will be made to the Offeror that proposes the lowest total evaluated price. Total evaluated price will include: Base Period Hourly Labor Rate Option Period 1 Hourly Labor Rate Option Period 2 Hourly Labor Rate Option Period 3 Hourly Labor Rate Base Period Pick-up/Delivery fee (proposed as round trip) Option Period 1 Pick-up/Delivery fee (proposed as round trip) Option Period 2 Pick-up/Delivery fee (proposed as round trip) Option Period 3 Pick-up/Delivery fee (proposed as round trip) Spare Parts Kit + Delivery (Parts identified in the Price Matrix. Delivery will be calculated by taking ½ proposed Base Period Pick-up/Delivery). 10. The Government anticipates price competition; therefore, cost data is not required to be submitted with the Offeror's proposal. However, the Government reserves the right to request cost data if necessary for a price analysis. 11. Offerors are encouraged to submit accompanying written explanation, as deemed necessary, in order to enable the Government to understand the basis for the prices that might otherwise seem unreasonable or incomplete. Offerors are cautioned against placing conditions or qualifications upon its price proposals that are contrary to, or otherwise attempt to amend, the requirements of the solicitation; doing so may result in an offer being deemed non-responsive or unacceptable for further consideration of award. 12. The Government intends to award without exchanges with Offerors. However, the Government reserves the right to conduct exchanges, if necessary. The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request data other than certified cost or pricing data, after receipt of proposals, to determine price reasonableness if competition is not adequate. ADDITIONAL GUIDANCE 13. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1 - Instructions to Offerors All quotes shall include the following minimum information: Cage Code, Duns Number, Taxpayer I.D. No., Payment Terms, and/or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at https://www.sam.gov to register. FAR 52.212-2 - Evaluation - Commercial Items This requirement includes a one-year base period three (3) one-year evaluated option periods. The Government reserves the right not to exercise the options for any reason, including but not limited to, unsatisfactory performance. Contractors will be required to provide pricing for each option/ordering period. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov. FAR 52.212-4 - Terms and Condition - Commercial applies to this acquisition FAR 52.212-5 (Deviation) - Contract Terms and Conditions Required to Implement Statutes or Executive Orders DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions. 14. Please note the U.S. Government will answer questions from industry via Amendment(s) to this notice. All questions shall be submitted electronically to Ms. Carly Goede at
[email protected] and Mr. Corbin De La Cruz at
[email protected] by 11:00 AM Central Time, 23 February 2017. 15. Offerors quotes shall be submitted electronically to Ms. Carly Goede at
[email protected] and Mr. Corbin De La Cruz at
[email protected] by 1500 Central Time, 28 February 2017.