Combined Synopsis/Solicitation Employee Assistance Program Services This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. Solicitation number 36C25924Q0236 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06. This acquisition is set-aside as a Total Small Business Set-Aside. The North American Industry Classification System (NAICS) code is: 334210 - Telephone Apparatus Manufacturing with a small business size of 1,250 employees. The PSC is 5965 - Headsets, Handsets, Microphones and Speakers. Pricing Schedule Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Discover D711U single speaker wired USB headsets or Equal Atlanta, GA 350 Each 0002 Discover D712U wired USB headsets or Equal Atlanta, GA 1,100 Each 0003 Discover D712U wired USB headsets or Equal - Topeka, KS 600 Each 0004 Discover D711U single speaker wired USB headsets or Equal - Waco TX 100 Each 0005 Discover D712U wired USB headsets or Equal - Waco TX 200 Each 0006 Discover D711U single speaker wired USB headsets or Equal - Fort Riley, KS 25 Each 0007 Discover D712U wired USB headsets or Equal - Fort Riley, KS 10 Each Total Price: $______________ Description: This is a Brand Name or Equal requirement. All interested SB concerns shall provide quotations for Discover D711 and D712 or Equal headsets. All Equal models shall conform to the following salient characteristics: Discover D711U Single speaker with soft leatherette ear cushion, adjustable cushy silicone headband and swiveling speaker help for extended use Kevlar reinforced cord for more durability Call controller with adjustable volume and mute control Adjustable headband with flexible ear speakers All hinges and flex point must be made of reinforced metal Business grade, flexible, noise-canceling microphone Microphone type: Unidirectional Microphone sensitivity: -52±3dB Sensitivity difference: 500 Hz to 4000 Hz 8dB Microphone frequency: 100-12000Hz Impedance: Max. 2.2K 1KHz (RL=2.2K ) Maximum sound pressure level: 115dB S.P.L Speaker impedance: 32 Frequency response: 210Hz ~ 20KHz(±10dB) Sound pressure level: 129dB ± 3dB at 1000Hz Microphone boom: 270 degrees rotating boom Acoustic shock protection Plug and play without the need for additional software downloads required Compatible with leading UC platforms like Teams, Zoom, Google Meet, RingCentral and more. Manufacturer s warranty Discover D712U Same specifications listed above but in a 2-ear model headset Pricing shall include free on board (FOB) destination delivery to the following locations no later than 180 days after receipt of order (ARO): DELIVERY LOCATION DELIVERY POC QUANITY REQUIRED VHA Member Services 2957 Clairmont Rd. NE, Suite 200 Atlanta GA 30329 Julius Mack II Discover D711U or Equal = 350 Discover D712U or Equal = 1100 VHA Member Services 3401 SW 21st St., Bldg. 9 Topeka, KS 66604 Mike Zillinger Discover D711U or Equal = 0 Discover D712U or Equal = 600 VHA Member Services 4800 Memorial Drive, Bldg. 90 Waco TX 76711 Clifford Abron Discover D711U or Equal = 100 Discover D712U or Equal = 200 VHA Member Services 409 Pershing Ct. Fort Riley, KS 66442 Rick Postlewait Discover D711U or Equal = 25 Discover D712U or Equal = 10 FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) applies to this acquisition. Addendum to FAR 52.212-1 Instructions to Offerors Commercial Items Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. OFFER SUBMITTAL INSTRUCTIONS: 1) Offeror shall submit offers by Due Date/Time specified in section XIV. Late quotes will not be considered. 2) Offeror shall acknowledge all amendments to the solicitation as part of their quote. 3) Offeror shall submit the completed Price Schedule Table from Section V. 4) Offeror shall submit item technical specifications. Offers received that do not comply with the terms and conditions of the solicitation and/or have missing documentation may be considered non-compliant and eliminated from evaluation. FAR 52.212-2 Evaluation-Commercial Items (NOV 2021) applies to this acquisition. Addendum to 52.212-2 Evaluation Commercial Products and Commercial Services (a) Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate offers based on price and other non-priced factors. Evaluation of quotes will be conducted utilizing Simplified Acquisition Procedures in accordance with FAR 13.106-2(b)(3), Evaluation of Quotations or Offers, using comparative evaluation. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most beneficial to the Government. The Government reserves the right to consider a quotation other than the lowest price. Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides a benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each offer must meet the requirements of the solicitation to be considered for evaluation. Please read each section below carefully for the submittals and information required as part of the evaluation. Offers missing the requested information below, as well as the items listed in the Addendum to FAR 52.212-1, Instructions to Offerors, shall be considered non-compliant and your quote may be removed from the evaluation process. Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s performance requirements identified in the PWS and outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. (2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum. FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2023) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) applies to this acquisition. Addendum to FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) The following provisions and clauses are incorporated into FAR 52.212-4 as an addendum: FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007) FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) FAR 52.203-17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees of Whistleblower Rights (NOV 2023) FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) FAR 52.209-5 Certification Regarding Responsibility Matters (AUG 2020) FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.223-6 Drug-Free Workplace (MAY 2001) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.243-1 Changes-Fixed-Price Alternate I (APR 1984) FAR 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (APR 1984) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) https://www.acquisition.gov/browse/index/far (FAR) and https://www.acquisition.gov/vaar (VAAR) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.204-71 Information and Information Systems Security (FEB 2023) VAAR 852.209-70 Organizational Conflicts of Interest (OCT 2020) VAAR 852.211-76 Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023) VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION) VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018) VAAR 852.239-75 Information and Communication Technology Notice (FEB 2023) VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (DEC 2023) (DEVIATION JAN 2024) apples to this requirement. The additional clauses below are incorporated by reference. FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712) FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note). FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub L. 117-328). FAR 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note). FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644). FAR 52.219-28, Post Award Small Business Program Representation (SEP 2023) (15 U.S.C. 632(a)(2)). FAR 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)). FAR 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). FAR 52.222-19, Child Labor--Cooperation with Authorities and Remedies (NOV 2023) (DEVIATION JAN 2024) (E.O. 13126). FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015). FAR 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246). FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). FAR 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). FAR 52.222-54, Employment Eligibility Verification (MAY 2022). (Executive Order 12989). FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018) (31 U.S.C. 3332). This is not a Defense Priorities and Allocations System (DPAS) rated requitement. Offers are due February 22, 2024, by 2:00 p.m., local Mountain Time. All questions/inquiries must be submitted to the Contract Specialist via electronic email no later than February 19, 2024, by 2:00 p.m., local Mountain Time. Inquiries submitted via telephone will not be accepted. Submit offers or any questions to the attention of the Contract Specialist, Aaron Thurber via email at:
[email protected]