Combined Synopsis/Solicitation (Miscellaneous A/V Equipment) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation # H92257-15-Q-0084 is hereby issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-80, Effective March 2, 2015 and DPN 20150226. This is a restricted purchase set-aside for 100% Small Business Concerns. The North American Industry Classification System Code (NAICS) is 334310. The Standard Industrial Classification Code (SIC) for this order is 3651. The small business size standard is 750 employees. The Federal Supply Classification (FSC) for this order is 5836. This RFQ is being conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). This contract will be based on Lowest Price Technically Acceptable (LPTA) to the awardee that is deemed most advantageous to the Government. Contract Financing will NOT be provided for this acquisition. This is a brand name or equal to procurement for all CLINs. CLIN 0001 - SMART Smartboard Meeting Pro Quantity: 6 Manufacture: SMART Technologies Corporation Part #: SBID8070I-G4-SMP Minimum specifications: Touchscreen, Presence detection, Multi-tool & multi-touch ability, Touch gestures, Aspect ratio: 16 x 9, Resolution: 1920 x 1080, Contract ratio: 4,000:1, Two (2), 10W integrated front speakers, Must include pens and eraser, Comparable software to "SMART Meeting Pro 4.0", Minimum connections: One (1) USB 2.0 Type-B, Two (2) VGA in, One (1) VGA out, One (1) Component Video in (Y, Pb, Pr), One (1) Composite Video in, One (1) S-video in, One (1) Stereo 3.5mm in, Two (2) Dual RCA audio in, One (1) Dual RCA audio out, Two (2) HDMI in, One (1) DVI-D in, One (1) DisplayPort in, One (1) RS-232 in, One (1) RS-232 out/pass-through. CLIN 0002 - SMART Mobile Stand for Smartboard Quantity: 6 Manufacture: SMART Technologies Corporation Part #: FSSBID 100 Minimum specifications: Height adjustable, Four (4), heavy-duty, castors, Lockable cabinet, integrated front speakers, Must work with CLIN 0001. CLIN 0003 - Blu-ray Player Quantity: 6 Manufacture: Sony Part #: BDPS5200 CLIN 0004 - 60" LED TV Quantity: 6 Manufacture: SHARP Part #: LC60LE660U Minimum Specifications: 60" Diagonal viewing area, 1080p, 1920 x 1080 Resolution, 16:9 Aspect ratio, 240Hz Refresh rate, Three (3) HDMI ports in, One (1) USB port, One (1) Optical out, One (1) Composite A/V in, One (1) Component video in, One (1) PC in, Energy star. CLIN 0005 - Mobile AV Cart Quantity: 6 Manufacture: Chief Part #: LPAUB Minimum Specifications: Black, 40 - 80" Screen, 200 lb. weight capacity, four (4) castors, must work with CLIN 0004. CLIN 0006 - Headsets Quantity: 112 Manufacture: Plantronics Part #: 86051-01 Minimum Specifications: 40mm, 20Hz-20KHz, USB Connector, 6.5 ft. Cord Length, Noise-canceling mic. CLIN 0007 - Webcam Quantity: 112 Manufacture: Logitech Part #: 960-000694 Minimum Specifications: USB 2.0, 3.0 Mega Pixels, 1280 x 720 Resolution. CLIN 0008 - USB Wireless Dual Band Network Adapter Quantity: 112 Manufacture: Netgear Part #: WNDA3100-100NAS Minimum Specifications: USB 2.0, 2.4GHz/5GHz, IEEE 802.11a/b/g, IEEE 802.11n Draft. CLIN 0009 - Setup and Training One day setup and training of Smartboards at one location for both East Coast and West Coast locations. Setup and training dates shall be coordinated by the Government representative and the vendor. Delivery Address: SEE ATTACHEMENT "REVISED DELIVERY REQUIREMENTS" Delivery Schedule: 30 Days ARO The awardee of this award is required to be registered with, understand, and invoice through Wide Area Workflow. CLAUSES INCORPORATED BY REFERENCE: FAR 52.202-1 Definitions (JUL 2004) FAR 52.204-7 Central Contractor Registration (APR 2008) FAR 52.212-1 Instructions to Offerors Commercial Items (APR 2008) FAR 52.212-4 Contract Terms and Conditions Commercial Items (MAR 2009) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JUN2009) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies FAR 52.222-3 Convict Labor (JUN 2003) FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007) FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) FAR 52.222-50 Combating Trafficking in Persons (FEB 2009) FAR 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (OCT 2003) FAR 52.249-8 Default (Fixed-Price Supply & Services) (APR 1984) DFARS 252.204-7000 Disclosure of Information (DEC 1991) DFARS 252.204-7004 Central Contractor Registration (SEP 2007) ALT A DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (NOV 2009) DFARS 252.225-7001 Buy American Act and Balance of Payments Program (JAN 2009) DFARS 252.232-7003 Electronic Submission of Payment Requests (MAR 2007) CLAUSES INCORPORATED BY FULL TEXT: Please note that due to character limitation in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://www.farsite.hill.af.mil. All FAR representations and certifications shall be submitted through Online Representations and Certifications Application (ORCA) at https://orca.bpn.gov . 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: technical capability, delivery, and price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3 Offeror Representations and Certifications Commercial Items (AUG 2007) Alternate I (APR 2002) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.253-1 Computer Generated Forms DFARS 252.212-7000 Offeror Representations and Certifications Commercial Items (JUN 2005) SOFARS 5652.201-9002 Authorized Changes Only By Contracting Officer (JAN 2005) SOFARS 5652.204-9003 Disclosure of Unclassified Information (NOV 2007) SOFARS 5652.204-9002 Instruction for the Use of Electronic Contracts (NOV 2007) SOFARS 5652.252-9000 Notice of Incorporation of Section K (FEB 2007) SOFARS 5652.201-9002 AUTHORIZED CHANGES ONLY BY CONTRACTING OFFICER (JAN 2005) Provision 52.212-2, Evaluation-Commercial items, applies to this acquisition. Paragraph (a) of this provision is hereby replaced with the following: Award will be made to the low, responsive, responsible quoter meeting or exceeding the acceptability standards for non-price evaluation factors. If all non-price evaluation factors are acceptable from all quoters, award will be made to the quoter who has the lowest price. The non-price evaluation factors and their acceptability standard are: (1) Technical capability to meet the Government requirements (2) Delivery (3) Pas Performance Vendors are required to register or update their registration on the System for Award Management website at https://www.sam.gov/portal/public/SAM/. This registration is required to receive contract award and will facilitate payment. *** It is very important that all vendors and contractors follow all instructions provided below, when quotes are submitted *** Please include affirmative certification of ability to comply with Required Delivery Date. Additional information required in quotation: DUNS #, CAGE CODE #, and TIN #. The Government is seeking F.O.B Destination. If you have any questions or concerns, please contact SSgt Porfirio Aragon at 910-440-0176 or Email:
[email protected] . Questions will be accepted via email attn.: SSgt Porfirio Aragon at
[email protected] only. All questions are due by Friday, 27 March 2015 at 12:00 (noon) EST. Late submissions will not be considered. Answers to questions received will be posted via amendment to this solicitation no later than 31 March 2015. Quotes will be accepted via email Attn: SSgt Porfy Aragon at
[email protected] only. All quotes are due by Friday, 3 April 2015 at 12:00 (PM) EST. Late submissions will not be considered. The burden of insuring the Contractor's quotes are received by this office, within the stated timeframe, is the responsibility of Contractor. For email quotes, the Government office designated for receipt of the quote is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(c) or FAR 52.215-1(c)(3), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government's control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Quoters are specifically warned that email may be subjected to spam filters or attachment stripping. All transmissions must clearly state the solicitation number and the name of the contracting specialist on the first page to ensure proper receipt. Attention is directed to FAR 52.212-1(c), concerning late submissions. Quoters are responsible for allowing adequate time for transmission to be completed. The quoter bears the risk of non-receipt of transmissions, and should ensure that all pages of the proposal (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered. The Government may make award based solely on the quote received.