INTEGRATE CISCO C60 CODEC & OTHER COMPONENTS INTO EXISTING VTC SYSTEM RACKS

3/5/14, AMENDMENT 0004: THIS AMENDMENT IS ISSUED TO PROVIDE A SITE VISIT DATE FOR VENDORS TO ACCURATELY ESTIMATE THE REQUIREMENT. ALL INTERESTED PARTIES MUST PRE-REGISTER TO ATTEND THE SITE VISIT. PLEASE SEE THE "SITE VISIT" PARAGRAPH BELOW FOR DETAILS. THIS AMENDMENT ALSO EXTENDS THE CLOSING DATE TO ALLOW SUFFICIENT TIME FOR THE SITE VISIT. THE CLOSING DATE IS EXTENDED TO 8:00AM EASTERN STANDARD TIME (EST), TUESDAY, 8 APRIL 2014. 3/5/14, AMENDMENT 0003: THIS AMENDMENT IS ISSUED TO PROVIDE QUESTIONS AND ANSWERS #2, REVISE THE STATEMENT OF WORK (SOW), INTEGRATE CLIN 0002, AND EXTEND THE CLOSING DATE TO 8:00AM EASTERN STANDARD TIME (EST), FRIDAY, 14 MARCH 2014. 3/3/14, AMENDMENT 0002: THIS AMENDMENT IS ISSUED TO PROVIDE QUESTIONS AND ANSWERS FOR ALL RESPONSIBLE VENDORS TO SUBMIT A QUOTE. 2/25/14, AMENDMENT 0001: THIS AMENDMENT IS ISSUED TO REVISE THE CLOSING DATE FROM WEDNESDAY, 5 MARCH 2014 TO TUESDAY, 4 MARCH 2014. THE CLOSING TIME OF 8:00AM EASTERN STANDARD TIME (EST) REMAINS THE SAME. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quote (RFQ); solicitation number is H92244-14-T-0095. A firm fixed price contract is contemplated. All responsible sources may submit a quote which shall be considered by the agency. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72 effective 30 January 2014. This procurement is 100% small business set-aside and the associated North American Industry Classification System (NAICS) code is 334310 with a standard business size of 750 employees. The DPAS rating for this procurement is DO-C9E. The Naval Special Warfare Development Group (NSWDG) has a requirement to procure the following: SECTION B Schedule of Supplies and Services CLIN 0001 INTEGRATE CISCO C60 CODEC & OTHER COMPONENTS INTO EXISTING VTC SYSTEM RACKS (SEE STATEMENT OF WORK) QTY: 1 LOT CLIN 0002 INTEGRATE ONE EXTRON, CRESTRON OR EQUIVALENT COMMERCIAL GRADE DVI SWITCHER (SEE STATEMENT OF WORK) QTY: 1 LOT SITE VISIT: A site visit is scheduled for Wednesday, 2 April 2014 at 11:30 a.m. Pre-registration is required for interested parties to attend the site visit. For pre-registration, please submit the following information: full name, company name, social security number, date of birth and citizenship no later than Wednesday, 26 March 2014 at 11:30 a.m. EST to Courtney Greco via email at [email protected] with the subject line titled "14-T-0095 Site Visit." Please annotate if you do not currently have base access or RapidGate and will require a base access day pass. To note, those who require a base access day pass will be required to report to Oceana Pass and ID before the site visit. A reply email will be sent to confirm receipt of your pre-registration information. Driving directions will be distributed the week of 2 April. REVISED STATEMENT OF WORK DATED 3/5/14: Vendor shall furnish and install all necessary equipment, supplies, labor, hardware, cabling and programming services to integrate two Cisco C60 Codecs into existing VTC system racks for RM B211 and RM B214 as well as integrate DVI switcher with audio support for RM B211 only. Vendor shall integrate one Cisco C60 Codec into existing VTC system rack for BLDG 250, RM B211. Vendor shall integrate One EXTRON, CRESTRON or equivalent commercial grade DVI switcher with audio support for room B211 only. The switcher should be of adequate size to provide all existing and new inputs and outputs plus provide two spare inputs/outputs for future use. Vendor shall integrate one Cisco C60 Codec into existing VTC system rack for BLDG 250, RM B214. Vendor shall upgrade Camera switch to ensure control of the new VTC unit(s) and existing GFE camera(s) via existing Crestron Touch Panel/Pro 2 controller and Cisco VTC IR remote. Vendor shall update touch panel and control processor programming for each room to ensure 100% compatibility and full operation of camera PTZ controls and VTC functions. CONTRACTOR INSTALLATION REQUIREMENTS: 1. The contractor is required to have a service office or support center within 75 miles of Virginia Beach to provide critical on-site emergency support service within 4 hours, as required to maintain critical systems. 2. The contractor will provide a complete professional turnkey installation of all equipment. 3. The contractor must be a factory authorized reseller and installer for CISCO Telepresence® (VTC), EXTRON®, CRESTRON® control and switching equipment or have, at a minimum, certified technical specialists (CTS-I, CTS-D) and certified system programmers for the control system selected. 4. The contractor will properly route, terminate and cable tie all cables in the equipment rack using AV industry standard lacing methods and cable routing practices. 5. The contractor will engineer and create all CAD / line drawings in hard and soft copy to reflect actual installation model, modifications, interconnections and devices. 6. The contractor will ensure all cables are properly routed in the ceiling using plenum rated cables and using cable suspension devices or existing cable raceways where available. All interconnect and extension cables will be labeled at both ends. All cable labels will correspond to blueprints and line drawings, labels will be clearly visible on the printed labels. 7. The contractor will ensure only top quality new, commercial/professional grade equipment is used in support of this installation to ensure reliability and 24 X 7 X 365 operational capabilities. 8. The contractor will engineer the system to ensure 100% equipment interoperability and compatibility with all installed system components and devices. 9. The contractor will ensure all system components have the latest manufacturer recommended firmware pre-installed on the touch panel, control processor and DSP. 10. The contractor will provide all required commercial grade scalers or scan converters as required to ensure HD video clarity and that all video signals are converted as required for proper high quality picture display on High Definition (HD) monitors and the PPI during VTC or PC presentation. 11. The contractor will provide custom programming on the digital audio processor to ensure all room microphones are balanced between VTC codecs and there is no loss in signal amplitude due to routing through the switcher. All digital audio processor adjustments and modifications will undergo functional testing by the A/V VTC manager. ON-SITE TECHNICAL SUPPORT: 1. The contractor shall provide on-site technical support to repair, service, and/or replace any system component or VTC related equipment issues as requested for a period of one year from the date of acceptance; the contractor shall address all customer issues on-site when requested following the urgency schedule shown below. A. For Customer Service identified as CRITICAL: 4 Hours B. For Customer Service identified as URGENT: 12 Hours C. For Customer Service identified as PRIORITY: 24 Hours D. For Customer Service identified as ROUTINE: 72 Hours Contractor furnished equipment: Cisco C60 Integrator Codec with options: Multi-Site, Natural Presenter Package (NPP), 6MB Bandwidth, Premium Video; CTS-INTP-C60-K9; QTY 2 EA Cisco 8x5xNBD Support; One year; CON-PMDN-INTPC-40; QTY 2 EA Cisco 4 way multi-site license; LIC-INTP-C40-MS; QTY 2 EA All hardware and cabling for installation and integration of equipment CISCO or compatible 3 way HD camera Video/Control switch All programming and labor services for installation and integration One Extron, Crestron or equivalent commercial grade DVI switcher with audio support; QTY 1 EA FFP FOB DESTINATION Section I Clauses FAR 52.202-1 Definitions Jan 2012 FAR 52.203-3 Gratuities Apr 1984 FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006) Alternate I (Oct 1995) Sep 2006 FAR 52.203-10 Price or Fee Adjustment For Illegal or Improper Activity Jan 1997 FAR 52.204-7 System for Award Management Jul 2013 FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jul 2013 FAR 52.209-6 Protecting the Governments Interest When Subcontracting With Contractors Debarred, Suspended or Proposed for Debarment Aug 2013 FAR 52.211-14 Notice of Priority Rating for National Defense Use Apr 2008 FAR 52.211-15 Defense Priority and Allocation Requirements Apr 2008 FAR 52.212-1 Instructions to Offerors - Commercial Items Jul 2013 FAR 52.212-3 Offeror Representations and Certifications - Commercial Items Jul 2013 FAR 52.212-4 Contract Terms and Conditions-Commercial Items Jul 2013 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items Aug 2013 FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2011 FAR 52.222-3 Convict Labor Jun 2003 FAR 52.222-19 Child Labor Law - Cooperation with Authorities and Remedies Mar 2012 FAR 52.222-21 Prohibition Of Segregated Facilities Feb 1999 FAR 52.222-26 Equal Opportunity Mar 2007 FAR 52.222-36 Affirmative Action For Workers With Disabilities Oct 2010 FAR 52.222-50 Combating Trafficking in Persons Feb 2009 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011 FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Jul 2013 FAR 52.233-1 Alt I Disputes Alt I (Dec 1991) Jul 2002 FAR 52.233-3 Protest After Award Aug 1996 FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation Apr 1984 FAR 52.242-13 Bankruptcy Jul 1995 FAR 52.243-1 Alt I Changes-Fixed Price Alt I (Apr 1984) Aug 1987 FAR 52.247-34 F.o.b. Destination Nov 1991 FAR 52.249-8 Default (Fixed Price Supply & Services) \ Apr 1984 FAR 52.253-1 Computer Generated Forms Jan 1991 DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2011 DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Jan 2009 DFARS 252.203-7005 Representation Relating to Compensation of Former DoD officials Nov 2011 DFARS 252.204-7003 Control of Government Personnel Work Product Apr 1992 DFARS 252.204-7004 Alt A System for Award Management Alternate A May 2013 DFARS 252.223-7004 Drug-Free Work Force Sep 1988 DFARS 252.225-7000 Buy American Statute-Balance of Payments Program Certificate Jun 2012 DFARS 252.225-7001 Buy American Act and Balance of Payments Program Dec 2012 DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Dec 2012 DFARS 252.232-7010 Levies on Contract Payments Dec 2006 DFARS 252.247-7023 Transportation of Supplies by Sea Alt III Jun 2013 SOFARS 5652.204-9004 Foreign Persons Jan 2006 SOFARS 5652.233-9000 Independent Review of Agency Protests Jan 2011 SOFARS 5652.237-9000 Contractor Personnel Changes Jan 1998 SOFARS 5652.252-9000 Notice of Incorporation of Section K 1998 CLAUSES INCORPORATED BY FULL TEXT Please note that due to character limitation, full text of the Federal Acquisition Regulation (FAR) can be accessed on the internet at http://www.farsite.hill.af.mil FAR 52.212-2 Evaluation - Commercial Items Jan 1999 FAR 52.212-3 Alt I Offeror Representations and Certifications Commercial Items (Apr 2011) - Alternate 1 Aug 2013 FAR 52.252-2 Clauses Incorporated By Reference Feb 1998 FAR 52.252-5 Authorized Deviations in Provisions Apr 1984 FAR 52.252-6 Authorized Deviations in Clauses Apr 1984 SOFARS 5652.201-9002 Authorized Changes Only By Contracting Officer (Jan 2005) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is Ana Downes, telephone (757) 893-2722. SOFARS 5652.204-9003 Disclosure of Unclassified Information (Nov 2007) (a) On September 21, 2001, the Department of Defense designated Headquarters US Special Operations Command (USSOCOM) a sensitive unit, as defined by Title 10 United States Code (USC) Section 130b (10 USC 130b). In keeping with this designation, unclassified information related to USSOCOM military technology acquisitions managed by USSOCOM or any of its component commands, will be designated Controlled Unclassified Information (CUI). As such, the contractor hereby unequivocally agrees that it shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document, contractor's external website, newspaper, magazine, journal, corporate annual report, etc.), pertaining to any part of this contract or any program related to this contract, unless the Contracting Officer has given prior written approval. Furthermore, any release of information which associates USSOCOM, Special Operation Forces (SOF), or any component command with an acquisition program, contractor, or this contract is prohibited unless specifically authorized by USSOCOM. (b) Request for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The contractor shall submit the request to the Contracting Officer at least 45 days before the propose date for release for approval. No release of any restricted information shall be made without specific written authorization by the Contracting Office. (c) The Contractor shall include a similar requirement in each subcontract under this contract. Subcontractors shall submit request for authorization to release through the prime contractor to the Contracting Officer. (d) The Contractor further understands that Title 18 USC Section 701 specifically prohibits the use of the USSOCOM emblem or logo in any medium (e.g., corporate website, marketing brochure, newspaper, magazine, etc.) unless authorized in writing by USSOCOM. Forward any request to use the USSOCOM emblem or logo through the Contracting Officer. Offerors must scrutinize this solicitation and ensure their proposals and submissions comply with all requirements. It is not sufficient to merely state your proposal complies with the solicitation requirements. You must clearly identify how your proposal meets ALL of the solicitation requirements. All questions concerning this procurement, either technical or contractual must be submitted in writing to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent by email the following point of contact: Courtney Greco, Contract Specialist; Email address: [email protected]. Quotes must be received no later than 8:00am Eastern Standard Time (EST) on Tuesday, 8 April 2014. Quotes received after this time frame shall not be considered for award. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation and will be most advantageous to the Government based on best value. The prospective offeror must be registered with the System for Award Management (SAM) website at https://www.sam.gov to be considered for award. The offeror agrees to hold the prices in its quote firm for 45 calendar days from the date specified for receipt of quotes. Quotes can be faxed, emailed or mailed in the United States postal mail to NSWDG, Attn Courtney Greco, 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299. To expedite contract award, please include the following with your quote: POC Name, phone & email address Cage Code DUNS number Tax ID number Availability/Delivery Lead Time for each item Point of Contact for this solicitation is Courtney Greco at [email protected] or phone (757) 862-9471 or fax to (757) 862-9478.