AudioVideo Upgrade

The purpose of this amendment is to update the Statement of Work from questions raised at the site visit of 8 September. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Quote (RFQ); solicitation number is H92244-11-T-0264. A firm fixed price contract is contemplated. All responsible sources may submit a quote which shall be considered by the agency. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-53 effective 04 August 2011. North American Industrial Classification Code (NAICS) 334310 with a standard business size of 750 employees applies to this procurement. This procurement is 100% Small Business Set-Aside. The DPAS rating for this procurement is DO-C9. SECTION B The government has a requirement to procure commercial commodities and services to upgrade and install Audio/Video (AV) Equipment for a conference room. CLIN 0001, Description: Son of OPS Conference Room AudioVideo Upgrade. See SOW, Qty: 1, Unit of Issue: Lump Sum; Delivery: TBD Deliver to NSWDG, 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299 FOB Point is Destination. Inspection is at Destination Acceptance is at Destination STATEMENT OF WORK (SOW) 1.0 Scope of Work 1.1 The Contractor will install all equipment listed in this SOW for BLDG 358, OPS Conference Room. The Contractor will connect to existing A/V equipment identified by the Government. Contractor will completely reengineer the existing AV system in room to GOVT specifications and requirements. 1.2 All AV switching/routing and rack mounted devices will be contained within the Lectern. All unused equipment from previous installation will be turned over the N6 VTC Manager for recycling. 1.3 The contractor shall provide and install 1 - Creston 11" or brand name equivalent hard wired touch panel with tilt base providing system source selection, routing and transport control of the DVD player; if quoting equal please provide specifications. 1.4 The contractor shall provide and install ancillary cabling and equipment (i.e. HD scalers) 1.5 The contractor shall provide touch panel programming 1.6 The Contractor shall identify any additional equipment requirements and take cable lengths and room measurements as required. 1.7 The Contractor will provide equipment specific factory manuals and complete CAD and/or Line Drawings for all contractor provided equipment. The Line drawings will show all new and previous installed equipment interconnections, all connections for the new system and all new equipment installed. 1.8 The contractor will ensure all input/output cables and connections are labeled at both ends. All cable runs will be installed using approved hangers, fire rated conduit and/or plenum rated cables where applicable, cable ends will be properly tied and terminated. 1.9 The Contractor Services will include all hardware, software, cables, programming and accessories required making this a professional turnkey installation. 1.10 The Contractor will replace any cables that are damaged and remove all cables that are no longer required and/or do not meet equipment manufacturer specifications. 1.11 All equipment and cables removed will be turned over to the Government (N6 VTC office) for recycling. 1.12 The Contractor will provide user training and semi-annual system performance and maintenance check on all installed systems. The Contractor will meet all requirements set forth by the NSWDG AV/VTC Manager. Installation must pass user acceptance testing. 1.13 The Mid-Size equipment rack will contain the matrix switching equipment, and scalers /scan converters for the conference room. 1.14 The Contractor will provide audio and video matrix output switching and control via RS232 to all displays and six ceiling mounted room speaker. 1.15 The Contractor will program and provide PC/laptop AV connectivity via two (3) contractor provided Extron RGB PC interface units for room (two under the lectern and one as a popup on the lectern surface). 1.16 No program Audio or Video will be routed directly to the touch panel 1.17 The contractor will provide matrix audio programming source selection from the touch panel; source audio will not automatically follow video selection. 2.0 Specifications. 2.1 The contractor shall provide and install the following equipment; All equipment is required to be compatible with existing AV equipment located in the room. All items shall be new in manufacturer's specific packaging. This combined synopsis/ solicitation is brand name or equal to (if quoting equal to please include specifications with you quotation). All equipment must be commercial grade quality. 2.1 One (1) - Sanyo LC-WUL100L or brand name equivalent 5000 lumen projector 1080P Native model. 2.2 One (1) - Spare projector bulbs for each projector lamp. 2.3 One (1) Power zoom lens, Part No: AH- 2471 for Sanyo LC-WUL100. 2.4 One (1) - Draper Advantage 34520 or brand name equivalent 60" x 110" 130" diag 16X10 automatic drop down screen. Removal of existing screen and turnover to government for recycling/disposal. 2.5 Two (2) - 65" HD commercial series monitors 1080P NEC or brand name equivalent. 2.6 Two (2) - PC interface units (two lectern mounted and one laptop popup) 2.7 One (1) - Multi-format commercial quality Blu-Ray Multi-Format BRD/DVD/CD/MP3 Player installed in the Lectern. 2.8 One (1) - Extron RGBHV / HD AV Matrix Switcher. 2.9 Six (6) - ceiling mounted speakers 2.10 One (1) - Six Channel Crown or brand name equivalent audio amplifier. 2.11 Two (2) - tilting wall mount brackets to support the 65" monitors. 2.12 One (1)- Lectern, Cherry Finish, large enough to support one multi-format Blue Ray DVD Player, two tower PCs and one Lectern mounted Popup Laptop connection, one Creston 8" or larger touch panel, GFE Keyboard, GFE Mouse and local GFE PC monitor. 2.13 One (1) Mid size Mid-Atlantic 19 inch AV rack with smoked glass lockable front cabinet door on roll around casters and a vented rear steel door. 2.14 One (1) - Crestron 8" or larger lectern mounted touch panel. 2.15 All scalers and/or scan converters required for component installation. 2.16 All hardware and cabling required to provide A professional turnkey installation. 2.17 AV system must have input for government furnished IPTV Set top Box (Amino-130) 2.18 System must support HD up to 1080P and must be backward compatible to Standard Definition. 3.0 GOVERNMENT FURNISHED MATERIAL (GFE) 3.1 KVM Switches 3.2 Lectern Tower PCs and PC monitor. 3.3 IPTV Hardware 4.0 SUPPORT REQUIREMENTS. 4.1 The contractor shall provide maintenance for 1 year after the date of contract award for the newly installed Audio Video System. 4.2 Maintenance: The Contractor will perform semi-annual preventative system maintenance on all installed equipment and systems including source code, equipment firmware and software updates to the latest stable version provided by the manufacturer. 4.3 Contractor maintenance visits will be in accordance with manufacturer specifications and use manufacturer recommended techniques and supplies. 4.4 On-site technical supports: The Contractor shall provide next working day on-site technical support to repair, service, add, upgrade, and/or replace any contractor installed equipment and/or resolve any technical issues that may arise. 4.5 The Contractor shall provide free phone technical support when requested in resolving system issues as they occur. Customer Service calls shall be addressed in 24 hours for critical, 48 hours for urgent and 72 hours for priority calls. 4.6 Off-site repairs: When equipment cannot be repaired on-site, the Contractor shall coordinate off-site repairs with original equipment manufacturers or manufacturer authorized repair facilities 4.7 Engineering and technical support: The Contractor will provide on-site engineering and technical support. Examples of supported activities include testing of interoperability with current system equipment and integration of new technologies into current architectures (i.e., new format hardware, programming, video upgrades, etc.). 4.8 Technical Advice: The Contractor shall provide technical guidance to NSWDG AV/VTC staff concerning software/hardware requirements and updates as they affect the overall AV System performance. 5.0 Other Requirements 5.1 The Contractor shall document all critical maintenance information necessary to provide continuity to replacement personnel. At a minimum, this documentation shall include critical telephone numbers (including vendors, suppliers, contractors, and other helpful contacts), and copies of all service agreements and contracts, all source code and passwords. 5.2 The contractor shall be responsible for creating all required AV cabling to appropriate lengths in accordance with industry standards to maintain AV integrity and room appearance . 5.3 The contractor shall be responsible for installing/configuring/programming/testing all of the items listed above an ensuring that they integrate and work properly with the existing equipment and ensuring all equipment is updated with the latest manufacturer firmware and/or software. 5.4 The Contractor shall provide hard and soft copy CAD/blueprint line drawings covering all components installed and indicating all input and output connections and wiring designations. The contractor shall provide the government with as-built(s) that document the system and all manufacturers printed manuals and materials. 5.5 Technical Library. The Contractor shall maintain a technical library of all installed equipment to include manufacturer data sheets, schematics, user's guides, and operations manuals. Updates to the technical library holdings shall be posted as received. 5.6 The contractor shall be responsible for testing the system for proper operation and provide training. 5.7 The contractor shall be responsible for removing any and all trash at the end of each work day so as to allow for the use of the conference room, the conference room shall be left in a clean and orderly fashion at the end of each day. 5.8 The contractor shall be required to complete the work within 5-10 consecutive business days in order to limit disruption to the work center. 5.9 The contractor shall be a factory authorized dealer for all of the required items. The vendor shall certify that it is a manufacturer authorized channel partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the manufacturer to support the product sale and pricing, in accordance with the applicable manufacturer certification/specialization requirements. Unless otherwise specified, vendor shall warrant that the products are new, in the original box. The vendor confirms to have sourced all manufacturer products submitted in this offer from the manufacturer or through manufacturer authorized channels only, in accordance with all applicable laws and policies at the time of purchase. Further all items must be able to be successfully registered with the manufacturer and fully supported by the manufacturer's original warranty and any supplemental support agreements thereof. Vendors must be an authorized manufacturer reseller. 6.0 Customer Training. 6.1 The Contractor shall provide customer familiarization training on all aspects of the installed AV system. 7.0 Equipment / Software ownership: All installed equipment, software programs, un-compiled and compiled Source Codes, dongles, applications, programming and supporting documentation developed under this contract by the Contractor in support of identified needs and/or requirements of Government shall be the complete property of the US Government for which the Government shall receive unlimited data rights. CLAUSES INCORPORATED BY REFERENCE: FAR 52.202-1 Definitions Jul-04 FAR 52.203-3 Gratuities Apr-84 FAR 52.203-6 Restrictions On Subcontractor Sales To The Government - Alt I (Oct-1995) Sep-06 FAR 52.203-10 Price or Fee Adjustment for Illegal or Improper Activity Jan-97 FAR 52.204-7 Central Contractor Registration Apr-08 FAR 52.204-9 Personal Identity Verification of Contractor Personnel Jan-11 FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. Dec-10 FAR 52.211-6 Brand Name or Equal Aug-99 FAR 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use Apr-08 FAR 52.212-1 Instructions to Offerors -- Commercial Items Jun-08 FAR 52.212-4 Contract Terms and Conditions--Commercial Items Jun-10 FAR 52.219-6 Notice Of Total Small Business Set-Aside Jun-03 FAR 52.219-28 Post-Award Small Business Program Representation Apr-09 FAR 52.222-3 Convict Labor Jun-03 FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving Sep-10 FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies Aug-09 FAR 52.222-21 Prohibition Of Segregated Facilities Feb-99 FAR 52.222-26 Equal Opportunity Mar-07 FAR 52.222-36 Affirmative Action For Workers With Disabilities Oct-10 FAR 52.222-50 Combating Trafficking of Persons Feb-09 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug-11 FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun-08 FAR 52.225-25 Prohibition on Engaging in Sanctioned Activities Relating to Iran--Certification Sep-10 FAR 52.227-1 Authorization and Consent Dec-07 FAR 52.232-9 Limitation On Withholding Of Payments Apr-84 FAR 52.232-15 Progress Payments Not Included Apr-84 FAR 52.232-23 Assignment of Claims Jan-86 FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration Oct-03 FAR 52.233-1 Alt I Disputes Dec-91 FAR 52.233-3 Protest After Award Aug-96 FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct-04 FAR 52.237-1 Site Visit Apr-84 FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr-84 FAR 52.242-13 Bankruptcy Jul-95 FAR 52.243-1 Changes -- Fixed-Price Aug-87 FAR 52.243-1 Alt I Changes -- Fixed-Price Alt I Apr-84 FAR 52.245-1 Government Property Aug-10 FAR 52.246-25 Limitation of Liability - Services Feb-97 FAR 52.247-34 F.o.b. - Destination Nov-91 FAR 52.249-8 Default (Fixed-Price Supply & Service) Apr-84 DFARS 252.204-7000 DISCLOSURE OF INFORMATION Dec-91 DFARS 252.204-7003 Control Of Government Personnel Work Product Apr-92 DFARS 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A Sep-07 DFARS 252.209-7002 Disclosure of Ownership or Control by a Foreign Government. Jun-10 DFARS 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country Dec-06 DFARS 252.211-7003 Alt I Item Identification and Valuation Alt I Aug-08 DFARS 252.225-7000 Buy American Act--Balance of Payments Program Certificate Dec-09 DFARS 252.225-7001 Buy American Act And Balance Of Payments Program Jan-09 DFARS 252.225-7002 Qualifying Country Sources as Subcontractors Apr-03 DFARS 252.232-7010 Levies on Contract Payments Dec-06 DFARS 252.247-7023 ALT III Transportation of Supplies by Sea ALT III May-02 SOFARS 5652.204-9003 Disclosure of Unclassified Information (2007) SOFARS 5652.204-9004 Foreign Persons (2006) Section K SOFARS 5652.237-9000 Contractor Personnel Changes (1998) Section I CLAUSES INCORPORATED BY FULL TEXT: Please note that due to the character limitations in FedBizOpps, full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://www.farsite.hill.af.mil All FAR representations and certifications shall be submitted through Online Representations and Certifications Application (ORCA) at https://orca.bpn.gov. FAR 52.209-1 Qualification Requirements Feb-95 FAR 52.212-2 Evaluation -- Commercial Items Jan-99 FAR 52.212-3 Alt I OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS - Alt I Apr-11 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items Aug-11 FAR 52.212-5 (Dev) (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Deviation) May-11 FAR 52.222-22 Previous Contracts and Compliance Reports Feb-99 FAR 52.222-25 Affirmative Action Compliance Apr-84 FAR 52.222-41 Service Contract Act of 1965 Nov-07 FAR 52.222-42 Statement of Equivalent Hires for Federal Hires May-89 FAR 52.252-1 Solicitation Provisions Incorporated by Reference. Feb-98 FAR 52.252.2 Clauses Incorporated By Reference Feb-98 FAR 52.252-3 Alterations in Solicitation Apr-84 FAR 52.252-5 Authorized Deviations in Provisions Apr-84 FAR 52.252-6 Authorized Deviations in Clauses Apr-84 FAR 52.253-1 Computer Generated Forms Jan-91 DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items Jun-11 SOFARS 5652.201-9002 Authorized Changes Only by Contracting Officer (2005) SOFARS 5652.215-9016 Technical and Contractual Questions Concerning This Solicitation (2000) SOFARS 5652.228-9000 Required Insurance (2003) Section G SOFARS 5652.232-9003 Paying Office Instructions (2005) SOFARS 5652-232-9004 Distribution of Vouchers/Invoices (2009) SOFARS 5652.233-9000 Independent Review of Agency Protests (2009) 9/1/2010 LOCAL The Government will not sign any release forms, as Government liability is governed by the contract and applicable Federal law and regulation. FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers, in descending order of importance: Technical ability to meet specifications, past performance, delivery/installation time frame, and price. Offerors shall provide name, title, and phone number of principal for no less than three prior or current contracts for similar services performed during the previous three years. To be technically acceptable, the submitting offeror must submit relevant and current past performance in ALL areas noted in this combined synopsis/solicitation. The Government will evaluate each offeror's experience on the basis of its depth and its relevance to the work that will be required under the prospective contract. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. SOFARS 5652.201-9002 AUTHORIZED CHANGES ONLY BY CONTRACTING OFFICER (JAN 2005) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is Ana Downes, telephone (757) 893-2722, address 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299. SOFARS 5652.215-9016 Technical and Contractual Questions Concerning This Solicitation (JAN 2000) As prescribe in 5615.209(l), insert the following provision, Editable and Fill-ins All questions concerning this procurement, either technical or contractual must be submitted in writing to the Contracting Office. No direct discussion between the technical representative and a prospective offeror will be conducted unless it is deemed necessary by the Contracting Officer. Questions shall be sent to the following point of contact: Scott Huttleston - Contract Specialist [email protected] PH - 757-893-2721 1636 Regulus Ave. Virginia Beach, VA 23461-2299 SOFARS 5652.233-9000 Independent Review of Agency Protests (2005) All protests shall be submitted through the Contracting Officer. A request for an independent review of the protest decision may be made to the Chief of Contracting. Submit request in accordance with FAR 33.104(d) (4) to: Naval Special Warfare Development Group, Chief of Contracting, (N72), 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299, Fax (757) 893-2957. A site visit will be held for this requirement, interested parties are required to attend this one and only site visit. Measurements and descriptions are approximate, the vendor will be required to make a site visit to take and confirm all measurements and to ensure the proper fit of the equipment. This site visit is mandatory so as to ensure form/fit/and functionality of all equipment. A site survey will be conducted at 1636 Regulus Ave., Virginia Beach, VA 23461 on Thursday September 8, 2011 at 10:00AM EST. Due to time constraints and limitations on the availability of the space, the site visit will only be held for contractors who arrive at the NSWDG SECURITY/SHIPPING & RECEIVING BUILDING at precisely at 10:00AM EST. There will not be another opportunity to view the site. Interested parties who are late will not have access to the site. Please note that visitors will first have to travel to the Oceana Pass and ID office in order to get their passes. Directions and procedures will be provided once the vendor has submitted the below information. Visitors must submit the following information 1) Full Name of each individual attending the site visit 2) Company name (including DUNS#, Cage Code) 3) Full social security number of each individual attending the site visit 4) Date of birth of each individual attending the site visit 5) Place of birth of each individual attending the site visit 6) Country of citizenship of each individual attending the site visit 7) Vehicle Information to include the make/model/year/color/state/license plate #/ of each vehicle. 8) Please note that in order to obtain a vehicle pass you will have to display the appropriate ID, registration, vehicle inspection slip (if applicable) etc... All site visit information must be received by no later than Thursday, September 1, 2011 at 8:00 AM EST. Please send all information to Scott Huttleston via email only at [email protected] , insert the solicitation number "H92244-11-T-0264" into the subject line of the email. Please call 757-893-2721 to confirm receipt of your visitor request information. Requests received after the specified time cannot be processed due to security reasons. All questions concerning this procurement, either technical or contractual must be submitted to [email protected] after the site visit by September 10, 2011 at 9:00AM EST questions will be answered after the site visit. The offeror agrees to hold the prices in its quote firm for 180 calendar days from the date specified for receipt of quotes. Only complete quotes will be considered for award. If you have previously provided a quote please resubmit in accordance with this solicitation. Offerors must scrutinize this solicitation and ensure their proposals and submissions comply with all requirements. It is not sufficient to merely state your proposal complies with the solicitation requirements. You must clearly identify how your proposal meets ALL of the solicitation requirements. Point of contact for this procurement is Scott Huttleston at phone number: (757-893-2721) or email at [email protected]. All responsible sources may submit a quote, which shall be considered by NSWDG. Quotes must be received by Scott Huttleston by email at [email protected] , fax at (757) 893-2957 or U.S. Postal mail addressed to NSWDG, Attn: Scott Huttleston (Contracts/N7), 1636 Regulus Avenue, Virginia Beach, Virginia 23461-2299 no later than 8:00 a.m. Eastern Standard Time (EST) on 16 September 2011.