THIS IS NOTICE THAT THE NAVAL SPECIAL WARFARE DEVELOPMENT GROUP, VIRGINIA BEACH, VIRGINIA INTENDS TO AWARD A SOLE SOURCE FIRM FIXED PRICE CONTRACT TO THE WHITLOCK GROUP, 230 CLEARFIELD AVENUE, SUITE 103, VIRGINIA BEACH, VIRGINIA 23462 FOR THE PROCUREMENT AND INSTALLATION OF A VIDEO TELE CONFERENCE (VTC) SYSTEM FOR CONFERENCE ROOM "T". CONFERENCE ROOM "T" VTC INSTALLATION WILL REQUIRE ALTERATION AND REPROGRAMMING OF THE EXISTING CRESTRON CONTROLLER IN CONFERENCE ROOM "T" WHICH IS CURRENTLY INTEGRATED WITH ANOTHER CONFERENCE ROOM AT NSWDG WITH PROGRAM SPECIFIC REQUIREMENTS. THIS CONTROLLER HAS SPECIFIC FUNCTIONS THAT ARE PROGRAMMED WITH PRESETS THROUGH THE CHRISTIE DIGITAL FRC-5100 AS PER NSWDG REQUIREMENTS. THESE PRESETS SETUP AND DISPLAY VIDEO SOURCES TO SPECIFIC CUBES ON THE CHRISTIE VIDEO WALL AS WELL AS MODIFYING VIDEO PLACEMENT ON THE WALL FROM SELECTED VIDEO SOURCES. IN ADDITION, THE CRESTRON CONTROLLER DIRECTLY CHANGES THE EXTRON MATRIX SWITCHER WHICH INTERFACES THE CHRISTIE DIGITAL VIDEO PROCESSOR (FRC-5100) THIS PROCESSOR HAS SPECIFIC VIDEO PLACEMENT PRESETS THAT WERE PROGRAMMED BY THE WHITLOCK GROUP. THE CRESTRON PROGRAMMING AND CONFIGURATION OF CORRESPONDING ROUTING AND SCALER SETTINGS ARE SPECIFICALLY SETUP FOR THE CHRISTIE DIGITAL VIDEO WALL THAT INTEGRATES CONFERENCE ROOM "T" AND A SEPARATE CONFERENCE ROOM AT NSWDG. MODIFICATION OF THE CURRENT CRESTRON PROGRAMMING AND CONFIGURATION OF CORRESPONDING ROUTING AND SCALER SETTINGS WOULD HAVE TO BE REPROGRAMMED WHICH WOULD ALSO VOID WARRANTY ISSUES ON INSTALLED EQUIPMENT IN BOTH CONFERENCE ROOMS. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format prescribed in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Naval Special Warfare Development Group, Virginia Beach, Virginia has a potential requirement to procure the following: 1. Scope of Work. Contractor shall provide installation of all equipment listed in CLINS 0001 through 0005 on the Request for Quote (RFQ). The Contractor shall connect to existing audio visual equipment identified by the government. The Contractor shall schedule a walk-through with the government to identify any additional equipment requirements. The Contractor shall provide equipment specific factory manuals and complete CAD and/or Line Drawings for this project, to include connections to the new system and any new equipment installed with all I/O’s labeled on both ends. All cable runs shall be installed using approved hangers and fire rated panduit where applicable, cable ends properly terminated, tied and labeled on both ends. Floor plan shall be provided by the government customer indicating existing cable trays and room power connections. The Contractor services shall include all hardware, software, cables, programming and accessories listed on the RFQ and any additional equipment or parts required to perform a professional turn key installation. The Contractor shall replace any cables that are damaged and do not meet specifications of new/replacement equipment installations or upgrades. Existing legacy equipment and cables shall be removed and turned over to the government for recycling. The Contractor shall provide user training and regular periodic scheduled maintenance on all installed systems. The Contractor shall provide installation functionality testing documentation showing test data for all VTC equipment and functions where applicable. Installation must pass user acceptance tests. 2. Support Requirements. 2.1 Maintenance. The Contractor shall perform periodic scheduled maintenance on all installed equipment. Maintenance visits shall be conducted in accordance with manufacturer specifications by utilizing manufactured specified techniques and supplies. 2.2 On-Site Technical Support. The Contractor shall provide next day on-site technical support to repair, service, add, upgrade, and/or replace any VTC related equipment or resolve any technical issues that may arise. The Contractor shall assist the customer when requested in resolving difficulties as they incur while using the VTC and ancillary equipment. Customer service calls shall be addressed within twenty-four (24) hours for critical, forty-eight (48) hours for urgent and seventy-two (72) hours for priority calls. 2.3 Off-Site Repairs. When equipment cannot be repaired on-site, the Contractor shall coordinate off-site repairs with original equipment manufacturers or third party vendors. The government shall contract for the maintenance support separately. 2.4 Engineering and Technical Support. The Contractor shall provide on-site engineering and technical support. Examples of supported activities include testing of interoperability with current and new addition VTC systems integration of new technologies into current VTC architectures (ie. New format hardware, programming, video upgrades, etc.) 2.5 Technical Advice. The Contractor shall provide technical guidance to NSWDG VTC Staff concerning hardware/software requirements and updates as they affect the VTC System. 3. Documentation. 3.1 The Contractor shall document any critical maintenance information necessary to provide continuity to replacement personnel. The documentation shall include critical telephone numbers (including vendors, suppliers, contractors, and other helpful contacts), and copies of all service agreements and contracts as well as other applicable information and documentation that applies to this task. 3.2 Technical Library. The Contractor shall maintain a technical library of all installed equipment to include manufacturer data sheets, schematics, user’s guides, and operations manuals. Updates to the technical library holdings shall be posted as received. 4. Customer Training. 4.1 The Contractor shall provide customer service training on all aspects of the installed VTC system including the following related tasks: 4.2 The Contractor shall develop, teach, and provide a basic and intermediate level class for proper setup and use of each installed equipment. This training shall cover the proper use of all menu functions and equipment setup procedures. The Contractor shall provide hardcopy handouts and post electronic copies in a standard Microsoft Office application format. 5. Equipment/Software Ownership. All installed equipment, software programs, source codes, dongles, applications, programming and supporting documentation developed under this contract by the Contractor in support of identified needs and/or requirements of government shall be the complete property of the U.S. government for which the government shall receive unlimited data rights. 6. Contractor Security Classification/Clearances: All Contractor personnel working on-site at NSWDG shall be listed on a Contractor supplied Security Access Request with a company letterhead cover sheet. This shall be provided in hard copy and electronic format to the VTC Coordinator. The Access Request shall contain the full name, place and date of birth, citizenship and social security number as well as any security clearance held for each employee working on-site at NSWDG/ 7. Government Technical Point of Contact. The Government Technical Point of Contact for this project is Tim Dailey at (757) 492-7960 extension 2449 or email
[email protected]. 8. Government Contractual Point of Contact. The Government Contractual Point of Contact for this project is Christine Anderson at (757) 492-7960 extension 2210 or email
[email protected]. The Request for Quote (RFQ) H92244-05-Q-0043 is anticipated to result in a Firm Fixed Price (FFP) contract. Submit written offers; oral orders shall not be accepted. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-03 effective 11 April 2005. North American Industrial Classification Code (NAICS) 334310 applies to this procurement. The DPAS rating for this procurement is DO. FOB Point: Destination. The following provisions and clauses apply to this procurement: FAR 52.204-7 Central Contractor Registration (Oct 2003); FAR 52.212-1 Instructions to Offerors Commercial Items (Jan 2005); FAR 52.212-2 Evaluation Commercial Items (Jan 1999); The following factors shall be used to evaluate offers: Technical Competence, Past Performance and Price. Vendors shall submit Past Performance Information to include Contract Number, Government Agency Name and Point of Contact Information, Nomenclature of Supplies/Services, Unit of Issue, Unit Price and Extended Price. Past Performance Information submitted shall not exceed three (3) fiscal years. In addition, the contractor shall provide their proposed technical approach to satisfying the solicitation requirements. Technical and past performance when combined weighs more heavily than price. However, technical weighs more heavily than past performance. FAR 52.212-3 Offeror Representations and Certifications Commercial Items (Jan 2005). An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR 52.212-4 Contract Terms and Conditions Commercial Items (Oct 2003); FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2005) (Deviation); DFARS 252.212-7000 Offeror Representations and Certifications (Nov 1995). A copy of the Representations and Certifications can be viewed and downloaded at: http://www.arnet.gov/far. DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes for Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 2005) shall be completed and submitted with vendor proposal. Should industry have any questions, contact Christine Anderson at
[email protected]. Proposals must be sent to the attention of Christine Anderson either by fax (757) 492-7954, email
[email protected] or United States Postal Mail to NSWDG, 1636 Regulus Avenue, Virginia Beach, VA 23461-2299 by 23 May 2005 at 12:00pm Eastern Standard Time (EST). Proposals received after this timeframe shall not be considered for award. The Government will award a contract based on best value resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based upon the evaluation factors above. Vendors must be registered in Central Contractor Registration (CCR) at http://www.ccr.gov prior to award