Request for Quotes Solicitation ID: RFQ-NIAID-22-2133885 PerkinElmer IVIS SpectrumCT In Vivo Imaging System This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-22-2133885 and the solicitation is issued as a Request for Quotes (RFQ). This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-07 Effective August 10, 2022. The North American Industry Classification System (NAICS) code for this procurement is 334517 – Irradiation Apparatus Manufacturing with a size standard of 1,000 employees. The Product or Service Code (PSC) is 6525 – Imaging Equipment and Supplies: Medical, Dental, Veterinary. The requirement is being competed as full and open competition, with a brand name restriction, and with a 100% small business set-aside. The Small Business Administration has approved a class waiver from the Non-Manufacturer Rule under this NAICS for the required products. The government intends to award a firm-fixed-price purchase order to the responsible offeror as a result of this RFQ that will include the terms and conditions set forth herein. By submitting a quote, the offeror is accepting that all government terms and condition shall prevail over the award. By submission of a quote, the Offeror acknowledges the requirement that a prospective awardee shall be registered and viewable in the System for Award Management (SAM) database prior to award, during performance, and through final payment resulting from this solicitation (www.sam.gov). STATEMENT OF NEED The NIH, NIAID, Division of Intramural Research (DIR), Laboratory of Malaria and Vector Research (LMVR) has a number of laboratory sections and units that have critical projects requiring a more sophisticated in vivo imaging instrument. These projects include the analysis of florescence bacteria ( Borrelia ) in the skin of animals and importantly, parasites ( Plasmodium, Leishmania ) in the organs of animals. To pursue these projects the LMVR is in great need of a state-of-the-art in vivo imaging system with capabilities that can address the various projects of the laboratory. In order to continue to provide for the needs of the researchers, the LMVR must continue to upgrade and expand its instruments. PERIOD OF PERFORMANCE Delivery is requested as soon as possible. Estimated lead time for delivery is 60-90 days from date of award which is estimated to be September 30, 2022 through December 30, 2022, if not sooner. SHIPPING/DELIVERY INSTRUCTIONS Delivery location is 33 North Drive, Room 1E19, Bethesda, MD 20892. The Loading Dock is at semi-truck height. If the delivery truck is low, a lift gate is REQUIRED for pallet shipments or packages over 50 pounds. The Loading Dock hours are as follows: 7:30 am - 3:30 pm EST, Monday through Friday except for Federal Holidays. FOB: Destination. Due to the COVID-19 environment, offeror must coordinate delivery and receipt with the NIAID customer. Please contact Paul Kennedy at 301-761-6350 for coordination. Hours and availability may be limited during this period. All equipment delivered shall contain a Packing Slip (with serial numbers when applicable). INSTRUCTIONS All interested offerors shall provide a quote for the requirement as outlined in Attachment 1 –Bill of Materials and Attachment 2 – Justification & Approval. The Government may evaluate only those quotes that fully meet the requirements as outlined in the BOM and J&A and respond to the instructions and requirements below. Failure to furnish a full and complete quote as instructed may result in the Offeror’s response being considered non-responsive and will therefore be eliminated from further consideration and award. Vendors shall be an authorized reseller for PerkinElmer products/services. Documentation showing active authorized reseller status is requested with the quote. Only bona fide PerkinElmer products/services are acceptable. All or part of the successful vendor’s quote may be incorporated in any contract resulting from this solicitation. The successful vendor’s quote may be incorporated by reference. Quotes are due by 11:00am EST on September 8, 2022. Quotes must be emailed to Jillian Marconi, Contracting Officer, at
[email protected]. Late quotes will not be considered. All responsible sources may submit an offer that will be considered by this Agency. Any questions or concerns regarding this combined synopsis/solicitation should be emailed to
[email protected]. EVALUATION NIAID will evaluate quotes to determine the best value to the government. NIAID will make that determination based on technical acceptability and price. NIAID will evaluate price only for those quotes which are rated as technically acceptable. In the event quotes are evaluated as technically equal, price will become a major consideration in selecting the successful Offeror. SPECIAL NOTICE TO OFFERORS Offerors are advised that the Government may share your information with non-government personnel who are assisting with the evaluation of quotes. The exclusive responsibility for source selection will reside with the Government. By submitting your quote, you will be consenting to disclosure of your quote to non-government personnel for purposes of evaluation. ELECTRONIC INVOICING The successful offeror may submit an invoice once a shipment is delivered. NIAID will only accept invoices for units that have been delivered to NIAID. NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). The Contractor shall submit invoices to the National Institutes of Health (NIH)/Office of Financial Management (OFM) via email at
[email protected] with a copy to the approving official until the Contractor has been notified of its transition to IPP. The Contractor must follow step-by-step instructions as stated in the NIH/OFM Electronic Invoicing Instructions for NIH Contractors/Vendors, which is included as an attachment on the website at https://oamp.od.nih.gov/DGS/DGS-workform- information/attachment-files. The invoice shall be transmitted as an attachment via email to the address listed above in one of the following formats: Word, or Adobe Portable Document Format (PDF). The Contractor must submit only one invoice per email. Do not submit supporting documentation (e.g., receipts, time sheets, vendor invoices, etc.) with your invoice unless specified elsewhere in the contract or requested by the Contracting Officer. REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (SECTION 889) All offerors shall have current documentation showing representation of compliance with Section 889 provisions. Prior to award of delivery order resulting from solicitation, quoters shall be prepared to provide copy of section 889 compliance if requested by the Contracting Officer. SECTION 508 Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities. Vendors must identify whether a quoted Information and Communication Technology (ICT) product or service is compliant with the Section 508 accessibility standards at 36 CFR 1194. The quote must also identify where full details of compliance can be found (e.g., vendor's website or other exact location.) For more information on Section 508 standards visit https://www.section508.gov/. PROVISIONS AND CLAUSES The following Federal Acquisition Regulation (FAR) provisions and clauses apply to this acquisition: FAR 52.203-18 - Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements - Representations FAR 52.203-19 - Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements FAR 52.204-7 - System for Award Management FAR 52.204-13 System for Award Management Maintenance FAR 52.204-16 - Commercial for Government Entity Code Reporting FAR 52.204-21 - Basic Safeguarding of Covered Contractor Information Systems FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 - Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-26 - Covered Telecommunications Equipment or Services-Representation. FAR 52.209-7 - Information Regarding Responsibility Matters FAR 52.212-1 - Instructions to Offerors – Commercial Items FAR 52.212-3 - Offeror Representations and Certification – Commercial Items FAR 52.212-4 - Contract Terms and Conditions – Commercial Items FAR 52.212-5 - Contract Terms and Conditions Required to Implement Status or Executive Orders Statements – Representation FAR 52.232-25 - Prompt Payment FAR 52.232-40 - Providing Accelerated Payments to Small Business and Subcontractors FAR 52.242-15 - Stop-Work Order FAR 52.252-2 - Clauses Incorporated by Reference By reference the Department of Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses that are applicable to this requirement: HHSAR 352.203-70 - Anti-lobbying HHSAR 352.208-70 - Printing and Duplication HHSAR 352.222-70 - Contractor Cooperation in Equal Employment Opportunity Investigations HHSAR 352.223-70 - Safety and Health HHSAR 352.224-71 - Confidential Information HHSAR 352.239-74 - Electronic and Information Technology Accessibility The following Department of Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses are hereby incorporated by full text: HHSAR 352.232-71 - Electronic Submission of Payment Requests (a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site. (c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. (d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. LIST OF ATTACHMENTS Attachment 1 – Bill of Materials (BOM) Attachment 2 – Justification & Approval (J&A) - Redacted