J065--Contrast Injectors Maintenance

2 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 21-18. This solicitation is set-aside for SDVOSB. The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $22.0. The FSC/PSC is J065. The James H. Quillen VA Medical Center AND William C. Tallent Department of Veterans Affairs Outpatient Clinic is seeking to purchase Base plus four years maintenance for Contrast Injectors. All interested companies shall provide quotations for the following: Services Item Number Description Contract Period Pop Begin Pop End Quantity Unit of Measure Unit Price Total Price 0001 Annual PM and Service on MedRad Mark 7 Location: 109498/ OR Portable James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0002 Annual PM and Service on MedRad Mark 7 Location: 201353/ Specials IVR, BLDG 200 RM D0028 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0003 Annual PM and Service on Acist CVI Location: 30001888/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0004 Annual PM and Service on Acist CVI Location: 30007019/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0005 Annual PM and Service on LF Optivantage Location: C0816B597R/ Big Bore, BLDG 200, RM A077 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0006 Annual PM and Service on LF Optivantage Location: C0816B601R/ CT Knoxville Base 10/01/21 09/30/22 1 JB 0007 Annual PM and Service on LF Optivantage Location: C0418B655G/ CT1, BLDG 77 RM SB122 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0008 Annual PM and Service on LF Optivantage location: C017B862G/ CT2, BLDG 77 RM SB123 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0009 Annual PM and Service on Boston Scientific Angiojet Location: U5092/ Specials IVR, BLDG 200, RM D0028 James A. Quillen VAMC Base 10/01/21 09/30/22 1 JB 0010 Annual PM and Service on Medrad Spectris Solaris Location: 202010/ Knoxville MRI Base 10/01/21 09/30/22 1 JB 0011 Annual PM and Service on Medrad MMRXerpian Location: 300829/ MRI Outpatient, BLDG 217, RM M120A Base 10/01/21 09/30/22 1 JB 0012 Annual PM and Service on Medrad MMRXerpian Location: 300315/MRI Inpatient, BLDG 204, RM L294 Base 10/01/21 09/30/22 1 JB 1001 Annual PM and Service on MedRad Mark 7 Location: 109498/ OR Portable James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1002 Annual PM and Service on MedRad Mark 7 Location: 201353/ Specials IVR, BLDG 200 RM D0028 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1003 Annual PM and Service on Acist CVI Location: 30001888/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1004 Annual PM and Service on Acist CVI Location: 30007019/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1005 Annual PM and Service on LF Optivantage Location: C0816B597R/ Big Bore, BLDG 200, RM A077 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1006 Annual PM and Service on LF Optivantage Location: C0816B601R/ CT Knoxville Option 1 10/01/22 09/30/23 1 JB 1007 Annual PM and Service on LF Optivantage Location: C0418B655G/ CT1, BLDG 77 RM SB122 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1008 Annual PM and Service on LF Optivantage location: C017B862G/ CT2, BLDG 77 RM SB123 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1009 Annual PM and Service on Boston Scientific Angiojet Location: U5092/ Specials IVR, BLDG 200, RM D0028 James A. Quillen VAMC Option 1 10/01/22 09/30/23 1 JB 1010 Annual PM and Service on Medrad Spectris Solaris Location: 202010/ Knoxville MRI Option 1 10/01/22 09/30/23 1 JB 1011 Annual PM and Service on Medrad MMRXerpian Location: 300829/ MRI Outpatient, BLDG 217, RM M120A Option 1 10/01/22 09/30/23 1 JB 1012 Annual PM and Service on Medrad MMRXerpian Location: 300315/MRI Inpatient, BLDG 204, RM L294 Option 1 10/01/22 09/30/23 1 JB 2001 Annual PM and Service on MedRad Mark 7 Location: 109498/ OR Portable James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2002 Annual PM and Service on MedRad Mark 7 Location: 201353/ Specials IVR, BLDG 200 RM D0028 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2003 Annual PM and Service on Acist CVI Location: 30001888/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2004 Annual PM and Service on Acist CVI Location: 30007019/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2005 Annual PM and Service on LF Optivantage Location: C0816B597R/ Big Bore, BLDG 200, RM A077 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2006 Annual PM and Service on LF Optivantage Location: C0816B601R/ CT Knoxville Option 2 10/01/23 09/30/24 1 JB 2007 Annual PM and Service on LF Optivantage Location: C0418B655G/ CT1, BLDG 77 RM SB122 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2008 Annual PM and Service on LF Optivantage location: C017B862G/ CT2, BLDG 77 RM SB123 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2009 Annual PM and Service on Boston Scientific Angiojet Location: U5092/ Specials IVR, BLDG 200, RM D0028 James A. Quillen VAMC Option 2 10/01/23 09/30/24 1 JB 2010 Annual PM and Service on Medrad Spectris Solaris Location: 202010/ Knoxville MRI Option 2 10/01/23 09/30/24 1 JB 2011 Annual PM and Service on Medrad MMRXerpian Location: 300829/ MRI Outpatient, BLDG 217, RM M120A Option 2 10/01/23 09/30/24 1 JB 2012 Annual PM and Service on Medrad MMRXerpian Location: 300315/MRI Inpatient, BLDG 204, RM L294 Option 2 10/01/23 09/30/24 1 JB 3001 Annual PM and Service on MedRad Mark 7 Location: 109498/ OR Portable James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3002 Annual PM and Service on MedRad Mark 7 Location: 201353/ Specials IVR, BLDG 200 RM D0028 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3003 Annual PM and Service on Acist CVI Location: 30001888/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3004 Annual PM and Service on Acist CVI Location: 30007019/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3005 Annual PM and Service on LF Optivantage Location: C0816B597R/ Big Bore, BLDG 200, RM A077 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3006 Annual PM and Service on LF Optivantage Location: C0816B601R/ CT Knoxville Option 3 10/01/24 09/30/25 1 JB 3007 Annual PM and Service on LF Optivantage Location: C0418B655G/ CT1, BLDG 77 RM SB122 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3008 Annual PM and Service on LF Optivantage location: C017B862G/ CT2, BLDG 77 RM SB123 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3009 Annual PM and Service on Boston Scientific Angiojet Location: U5092/ Specials IVR, BLDG 200, RM D0028 James A. Quillen VAMC Option 3 10/01/24 09/30/25 1 JB 3010 Annual PM and Service on Medrad Spectris Solaris Location: 202010/ Knoxville MRI Option 3 10/01/24 09/30/25 1 JB 3011 Annual PM and Service on Medrad MMRXerpian Location: 300829/ MRI Outpatient, BLDG 217, RM M120A Option 3 10/01/24 09/30/25 1 JB 3012 Annual PM and Service on Medrad MMRXerpian Location: 300315/MRI Inpatient, BLDG 204, RM L294 Option 3 10/01/24 09/30/25 1 JB 4001 Annual PM and Service on MedRad Mark 7 Location: 109498/ OR Portable James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4002 Annual PM and Service on MedRad Mark 7 Location: 201353/ Specials IVR, BLDG 200 RM D0028 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4003 Annual PM and Service on Acist CVI Location: 30001888/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4004 Annual PM and Service on Acist CVI Location: 30007019/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4005 Annual PM and Service on LF Optivantage Location: C0816B597R/ Big Bore, BLDG 200, RM A077 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4006 Annual PM and Service on LF Optivantage Location: C0816B601R/ CT Knoxville Option 4 10/01/25 09/30/26 1 JB 4007 Annual PM and Service on LF Optivantage Location: C0418B655G/ CT1, BLDG 77 RM SB122 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4008 Annual PM and Service on LF Optivantage location: C017B862G/ CT2, BLDG 77 RM SB123 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4009 Annual PM and Service on Boston Scientific Angiojet Location: U5092/ Specials IVR, BLDG 200, RM D0028 James A. Quillen VAMC Option 4 10/01/25 09/30/26 1 JB 4010 Annual PM and Service on Medrad Spectris Solaris Location: 202010/ Knoxville MRI Option 4 10/01/25 09/30/26 1 JB 4011 Annual PM and Service on Medrad MMRXerpian Location: 300829/ MRI Outpatient, BLDG 217, RM M120A Option 4 10/01/25 09/30/26 1 JB 4012 Annual PM and Service on Medrad MMRXerpian Location: 300315/MRI Inpatient, BLDG 204, RM L294 Option 4 10/01/25 09/30/26 1 JB BASE YEAR: $______________ OPTION YEAR 1: $_______________ OPTION YEAR 2: $_______________ OPTION YEAR 3: $_______________ OPTION YEAR 4: $_______________ TOTAL BASE PLUS ALL OPTIONS $___________________ STATEMENT OF WORK: The James H. Quillen VA Healthcare System (VAHCS) has a requirement for a service contract for maintenance of Contrast Injectors, starting October 1, 2021 for a base year and four option years. The requirement includes services at the William C. Tallent Department of Veterans Affairs Outpatient Clinic in Knoxville, TN. The contractor shall provide routine preventative and corrective maintenance to ensure optimal working condition. This requirement includes weekday standard hours from 8am-5pm Monday - Friday. Contractor standards required: 30-minute phone response time, 48-hour on-site response time. It is required that service personnel are factory trained and certified to service the equipment listed below in Section 1. EQUIPMENT. Training and certification documentation must be provided to the Contracting Officer s Representative (COR) upon request, listed in Section 2. DEFINITIONS/ACRONYMS, upon execution of the contract. This documentation is to remain on file with the COR. 1. EQUIPMENT: Equipment to be serviced and/or maintained is located at: James H. Quillen VA Medical Center 809 Lamont Street Corner of Lamont and Veterans Way PO Box 4000 Mountain Home, TN 37684-0002 and William C. Tallent Department of Veterans Affairs Outpatient Clinic 8033 Ray Mears Blvd. Knoxville, TN 37919-5458 Functional Location Description 109498/ OR Portable James A. Quillen VAMC MedRad Mark V Contrast Injector 201353/ Specials IVR, BLDG 200 RM D0028 James A. Quillen VAMC MedRad Mark 7 Contrast Injector 30001888/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Acist Medical Cvi Contrast Injector 30007019/ CATH Lab, BLDG 204, RM L222 James A. Quillen VAMC Acist Medical Cvi Contrast Injector C0816B597R/ Big Bore, BLDG 200, RM A077 James A. Quillen VAMC Liebel Flarsheim Optivantage Contrast Injector C0816B601R/ CT Knoxville Liebel Flarsheim Optivantage Contrast Injector C0418B655G/ CT1, BLDG 77 RM SB122 James A. Quillen VAMC Liebel Flarsheim Optivantage Contrast Injector C017B862G/ CT2, BLDG 77 RM SB123 James A. Quillen VAMC Liebel Flarsheim Optivantage Contrast Injector U5092/ Specials IVR, BLDG 200, RM D0028 James A. Quillen VAMC Boston Scientific AngioJet Jetstream 202010/ Knoxville MRI MedRad Spectris Solaris 300829/ MRI Outpatient, BLDG 217, RM M120A MedRad MRXperion 300315/MRI Inpatient, BLDG 204, RM L294 MedRad MRXperion 2. DEFINITIONS/ACRONYMS: A. Biomedical Engineering - Supervisor or designee, Room # Biomed A001, Building #200, telephone #423-926-1171 ext. 2416. B. CO - Contracting Officer C. COR - Contracting Officer s Representative: Terry Brlecic, 423-926-1171 ext.2538, [email protected] D. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. E. FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises. F. FSR Field Service Report. Documentation of the services rendered for each incidence of work performance under the terms and condition of the contract. G. Acceptance Signature - VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in FSR. H. Authorization Signature - COR's signature; indicates COR accepts work status as stated in FSR. I. NFPA - National Fire Protection Association J. CDRH - Center for Devices and Radiological Health K. VAMC - Department of Veterans Affairs Medical Center 3. CONFORMANCE STANDARDS: Contract service shall ensure that the equipment functions in conformance with the latest published edition of NFPA-99, OSHA, CDRH, and includes manufacturer performance standards and specifications. 4. UNSCHEDULED MAINTENANCE: A. Contractor shall maintain the equipment in accordance with the Conformance Standards Section. The Contractor shall provide repair service and all replacement parts without additional cost to the government. The repair services may consist of calibration, cleaning, oiling, adjusting, replacing parts, and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. B. The COR schedules service calls for the contractor. 5. SCHEDULED MAINTENANCE: A. The Contractor shall perform Preventive Maintenance (PM) service to ensure that equipment listed in the schedule performs in accordance with Section 3. CONFORMANCE STANDARDS. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable) provided to the COR at the completion of the PM. PM services shall include, but need not be limited to, the following: 1. Cleaning of equipment. 2. Reviewing operating system software diagnostics to ensure that the system is operating to the manufacturer s specifications. 3. Calibrating and lubricating the equipment. 4. Performing remedial maintenance of non-emergent nature. 5. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn. 6. Measuring; adjusting; and calibrating as necessary for optimal image quality. 7. Inspecting, and replacing where indicated, electrical wiring and cables for wear and fraying. 8. Returning the equipment to the operating condition defined in Section 3. CONFORMANCE STANDARDS. 9. Providing documentation of services performed. 10. Inspecting and calibrating the hard copy image device. PM services shall be performed in accordance with, and during the hours defined in, the preventive maintenance schedule established herein. All exceptions to the PM schedule shall be arranged and approved in advance with the COR. Any charges for parts, services, manuals, tools, or software required to successfully complete scheduled PM are included within this contract, and it s agreed upon price, unless specifically stated in writing otherwise. B. The contractor shall furnish all backup documentation, including photographs of all measurements and calibrations, to ensure that the system is performing in accordance with the Conformance Standards. The following specific system operation parameters shall be surveyed and documentation provided to the COR during the first (1st) and sixth (6th) month of the contract base period and annually thereafter during the eleventh (11th) month of each subsequent option period. 1. Completion of logs of same content as PM logs. 6. PARTS: The contractor shall furnish and replace parts to meet the uptime requirements. The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment and approved for use by the manufacturer. The contract FSR shall include all parts replaced. 7. DOCUMENTATION/REPORTS The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each FSR must at a minimum document the following data legibly and in complete detail: A. Name of Contractor. B. Name of FSE who performed services. C. Contractor Service FSR Number/Log Number. D. Date, Time (starting and ending), Equipment Downtime and hours on-site for Service call. E. Description of Problem Reported by VA employee. F. Identification of Equipment to be serviced: Invoice ID Number, Manufacturer s Name, Device Name, Model Number, Serial number, and any other Manufacturer s identification number(s). G. Itemized Description of Service. Parts (with part numbers) and Materials and Circuit location of problem/corrective action. H. Total Cost to be billed. I. Signatures: 1. FSE performing services described. 2. VA Employee who witnessed service described. J. Equipment downtime NOTE: ANY ADDITIONAL CHARGES CLAIMED MUST BE APPROVED BY THE CO BEFORE SERVICE IS COMPLETED. 8. REPORTING REQUIREMENTS: The contractor is required contact the COR or the Biomedical Repair Office to schedule service. Any specific VA station requirements (if any) will be relayed at that time. After arriving on station, the vendor representative is to report to Biomedical Engineering to check in and must show company ID. This check-in is mandatory. When the service is completed, the FSE shall document services rendered on a legible FSR(s). The FSE shall be required to log out with Biomedical Engineering and submit the FSR(s) to the COR. All FSRs shall be submitted to the equipment user for an acceptance signature 9. FEDERAL HOLIDAYS: New Year s Day Birthday of Martin Luther King, Jr. Washington s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day 10. PAYMENT: Invoices will be paid in arrears on a monthly basis. Invoices will be uploaded electronically via Tungsten Network per VA requirements. The paying office is: VA Finance Service Center (FSC), P.O. Box 149971, Austin, TX 78714. https://www.tungsten-network.com/customer-campaigns/veteransaffairs/ INVOICE REQUIREMENTS. Payments will be made by the VA-FSC, paid directly to the contractor, in accordance with the Prompt Payment Act. Invoices shall be submitted to the FSC in Austin, Texas. To constitute a proper invoice, the invoice must include the following information and/or attached documentation: Name of Contractor and invoice date. Contract number. Purchase Order number. Price, payment terms and any discounts, rebates or concessions that apply. 11. ADDITIONAL CHARGES: There will be no additional charge for time spent on the site during or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts. 12. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE: The Contractor shall immediately, but not later than 24 consecutive hours after discovery notify the CO and COR, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs. 13. CONDITION OF EQUIPMENT: A. The Contractor accepts responsibility for the equipment described in Section 1. EQUIPMENT, in as is condition. 14. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: A. Each respondent must have an established business, with an office and full-time staff. The staff includes a fully qualified FSE and a fully qualified FSE who will serve as the backup. B. Fully Qualified is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program, for the equipment identified in Section 1. EQUIPMENT. For field experience, the FSE(s) has a minimum for two (2) years experience, with respect to scheduled and unscheduled preventive and remedial maintenance. C. The FSEs, shall be authorized by the contractor to perform the maintenance services. Fully Qualified competent FSEs shall perform all work. The contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the contractor services at the VAMC. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO specifically reserves the right to reject any of the contractor s personnel and refuse them permission to work on the VAMC equipment. D. If subcontractor(s) are used, they must be approved by the CO; the contractor shall submit any proposed changed in subcontractor(s) to the CO for approval/disapproval. 15. TEST EQUIPMENT: Prior to commencement of work on this contract, the contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment, which is to be used by the contractor on VAMC s equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. The Contract period of performance is 10/01/2021-09/30/2026. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items FAR 52.212-3, Offerors Representations and Certifications Commercial Items www.sam.gov registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT2018) Addendum to FAR 52.212-4 52.217-8 -- Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. (End of Clause) 52.217-9 -- Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAY 2020) (a) The Contractor shall comply with current Department of Veterans Affairs policy for personal identity verification of all employees performing under this contract when frequent and continuing access to VA facilities or information systems is required. (b) The Contractor shall insert this clause in all subcontracts when the subcontractor s employees will require frequent and continuing access to VA facilities or information systems. VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) (a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference. [X] 852.203 70, Commercial Advertising. [X} 852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. [ X] 852.219 9, VA Small Business Subcontracting Plan Minimum Requirements. [X)] 852.219 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. [X)] 852.232 72, Electronic Submission of Payment Requests. [X] 852.270 1, Representatives of Contracting Officers. (C$END-OF-CLAUSE) VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) (a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments. (b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments. (C$END-OF-CLAUSE) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JUL2021) The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note 52.222-3, Convict Labor (JUN 2003) (E.O. 11755 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126) )52.222-21, Prohibition of Segregated Facilities (APR 2015 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) All quoters shall submit the following: a. Quoter shall fill in quoted prices for all product line items (base and all options CLINS) provided as Price/Cost Schedule of this Combine Synopsis. b. All questions must be sent by emailed to the Contracting Officer at [email protected] by 9/17/2021 by 10:00am CST. The subject line must specify 36C24921Q0630 Contrast Injectors Maintenance. c. No telephone questions or request for a copy of this Combine Synopsis will be honored. d. All interested parties MUST be registered in the System for Award Management (SAM) Database and have completed On-Line Representation and Certifications Application (ORCA) in order to receive a contract award. All quotes shall be sent to the Lori Ellis at [email protected]. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award. The following are the decision factors: Addendum to 52.212-2 EVALUATION SIMPLIFIED ACQUISITION PROCEDURES Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: (1) technical capability or quality of the item offered to meet the Government requirement; (2) past performance and (3) price. The following is standard evaluation criteria. Technical or Quality- authorized to work on the Contrast Injector IAW Manufacturer Past Performance Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. Price: The Government will evaluate the price by adding the total of all line item prices, including all option. The Total Evaluated Price will be that sum. Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s). (C$END-OF-PROV) The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 09/21/2021 10:00 am CST at [email protected] for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Lori L Ellis, contracting officer, phone number 615-225-5507, and e-mail address [email protected].