RFQ NO. VA262-17-Q-1945 Page 1 of 7 COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION This is a combined synopsis/solicitation for commercial items in accordance with FAR Subpart 13 prepared with the format in Subpart 12.6, as supplemented with additional information included in this notice. The acquisition strategy will be full and open competition to best meet the needs of the Government. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This procurement shall be conducted under FAR Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, and Veteran Affairs Acquisition Regulations (VAAR) as supplemented with additional information in this notice. The award shall be based on the potential Contractor s ability to provide the specific supplies and services stated in the solicitation. It is the intent of the Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 22, VA Loma Linda Healthcare System (VALLHS), to establish a Single Award Purchase Order (PO) for the Clinical Pharmacology online database subscription, or brand name equal, described within this RFQ solicitation. Solicitation number VA262-17-Q-1945 is issued as a Brand Name or Equal Request for Quotation (RFQ) IAW FAR Part 52.211-6 and VAAR Part 852.211-73. This RFQ is set-aside for Small Business vendors under the selected NAICS code. The selected NAICS code for this requirement is 511120, and size standard 1,000 employees. Due to time constraints, responses to this RFQ shall be due by Monday, September 18, 2017 at 1200 PST. Quotes shall be submitted electronically via email to Jennifer A. Tisdale, Contracting Specialist, at
[email protected] with Quote: VA262-17-Q-1945 in the subject line. Potential Contractors are advised to review and monitor the FBO website for the most up to date information, including all amendments, if any. Correspondence or questions may be directed to Jennifer Tisdale at
[email protected] with VA262-17-Q-1945 Clarification in the subject line. Telephone inquiries will not be honored. REQUIREMENT DESCRIPTION: Brand Name Product: Clinical Pharmacology Manufacturer: Elsevier Salient Characteristics - The or equal equipment is required to have the following minimum salient characteristics: Online comprehensive drug reference database that provides access to clinically relevant drug information that allows authorized remote users (with VPN, dial-up, wireless, etc. access) have access to the product through any VA Network computer/or CPRS and is Section 508 compliant. Compatible with Windows 7 and utilizes most standard web browsers, which have cookies enabled. Online database shall have the capability to be integrated into VA facility electronic healthcare records. All clinical drug information and patient education content shall be reviewed by PharmD s, go through a peer-review validation process, and adhere to the standards of evidence-based medicine and accepted by every State Board of Pharmacy as a professional drug reference. Clinical updates shall be published at least hourly so the information provided through the requested database is the most up to date information to provide healthcare providers the information needed to establish treatment plans. The online database shall be able to provide: DRUG CLASS OVERVIEWS to guide formulary drug reviews and therapeutic substitutions PATIENT DRUG AND DISEASE EDUCATION Foster better health outcomes by providing resources patients need to understand and engage in their care plans. Consumer medication information and reports are included, along with patient information on thousands of diagnoses/diseases with explanation, symptoms and treatments PEDIATRIC/NEONATAL content for premature neonates, neonates, infants, children and adolescents, written and continuously updated by our pediatric/neonatal specialty pharmacists; includes trusted Harriet Lane content, too IV COMPATIBILITY comprehensive content including Trissel s 2 Clinical Pharmaceutics database plus ongoing independent IV compatibility studies. TOXICOLOGY RESOURCE for assessing, diagnosing and managing poison and overdose emergencies at the point of care ONCOLOGY CONTENT Clinical Pharmacology is accepted by the Centers for Medicare & Medicaid Services (CMS) as a drug reference compendium foruse in Medicare coverage decisions for patients with cancer CUSTOM REPORTS robust reports allow users to compare drug products or screen for therapeutic issues; ingredient based and route-specific screening protects against false positive and negative alerts The above salient characteristics are listed as brand name or equal (FAR 52.211-6 is applicable). For equal items, please include detailed technical specifications on how the quoted equal product meets or exceeds the listed salient characteristics. If technical specifications showing how the equal product meets the salient characteristics are not included, your quote will be considered non-responsive and not considered for award. CONTRACT CLAUSES AND PROVISIONS The solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2005-94 and 2005-95 effective January 19, 2017, respectively. This contract incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ CLAUSES FAR 52.212-4, Contract Terms and Conditions-Commercial Items (SEP 2013) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (OCT 2014) FAR 52.211-6, Brand Name or Equal (AUG 1999) VAAR 852.203-70, Commercial Advertising VAAR 852.211-73, Brand Name or Equal VAAR 852.232-72, Electronic Submission of Payments PROVISIONS FAR 52.212-1, Instructions to Offerors - Commercial Items (APR 2014) with Addendum (see attached) FAR 52.212-2, Evaluation Commercial Items (JAN 1999) with Addendum (see attached) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (OCT 2014) VAAR 852.203-70, Commercial Advertising VAAR 852.232-72, Electronic Submission of Payments FAR 52.212-1 Instructions to Quoters Commercial Items (Tailored for SAP) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show- The solicitation number; The time specified in the solicitation for receipt of quotations; The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; Terms of any express warranty; Price and any discount terms; Remit to address, if different than mailing address; A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically); Acknowledgment of Solicitation Amendments; Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during preaward testing. Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately. Late submissions. Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter s initial quotation should contain the quoter s best terms from a price and technical standpoint. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation. Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (h)(1)(i) of this provision. Additional copies will be issued for a fee. Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST (https://assist.dla.mil/online/start/). (ii) Quick Search (http://quicksearch.dla.mil/). (iii) ASSISTdocs.com (http://assistdocs.com). Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding$3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the quoter s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet athttp://fedgov.dnb.com/webform. An quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office. System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov. Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on award(s) resulting from this solicitation from the contracting officer. (End of Provision) Addendum to 52.212-1 Instructions to Quoters Commercial Items Quoters shall provide the following information in addition to their quote. Quoters shall provide a cost/price schedule similar to the cost/price schedule above. Quoters submitting a Brand name equal product shall provide the technical specifications of the brand name equal license/software subscription and address how the brand name equal meets or exceeds the salient characteristics listed above. All contract administration matters will be handled by the following individuals: a. QUOTER: [Company Contact Person s Name]: _________________________________ [Company]: _________________________________ [Street Address]: _________________________________ [City, State, Zip]: _________________________________ [Phone number]: _________________________________ [Email address]: _________________________________ [DUNS Number]: _________________________________ [CAGE Code]: _________________________________ (End of Addendum to Provision) 52.212-2 Evaluation -- Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Factor 1 Technical capability of the item quoted to meet or exceed the provided salient characteristics of the Brand name product. A technical evaluation panel may be utilized to determine technical acceptability of a brand name equal product, if required. Factor 2 Price (b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)